Identity Manager 9.3 - Chargeback Administration Guide

To obtain an overview of a voucher

1. In the Manager, select the Accounting > Vouchers category.

2. Select the voucher in the result list.

3. Select the Voucher status overview task.

Enter separate voucher items into a voucher. One voucher item corresponds to a bookable IT service. For example, software assigned to an identity or scheduled measurement of mailbox sizes can be consolidated in one voucher item. It is also possible to include data from external data sources for making vouchers. However, the methods used for this differ from company to company and, therefore, you should implement them to suit yours.

For the automatic creation of voucher items, you can use the collector functions of the One Identity Manager Service provided with the process component VI.JobService.JobComponents.InvoiceComponent. Using One Identity Manager reporting functionality, you can group vouchers in the form of an invoice and send then by email.

To simplify dealings with data imports and collection and if necessary to extend it, you can manage the accounting run using the Start accounting run task. All available events and the current processing status of a voucher are displayed on the form. For more information, see Starting accounting runs for vouchers.

You must customize the events to you want to run. For more information, see Accounting runs.

The One Identity Manager default system contains examples of simple data collectors for voucher with the voucher type Receipt that can be controlled through the form. Use this to collect the data you want in the database, a new voucher item is created for each data set and linked to the voucher for which the event was triggered. There is also an example of how to generate an accounting report which can then be sent by email. Processes for the base object Invoice are defined for the events supplied. If you start and event from the form, it starts running the corresponding process.

The data collectors are defined as view definition extensions (ViewAddon) to the ACNVCollect table. You can use these data collectors as template for creating custom extensions.

The processing state is stored in the Invoice table in the CollectorState column. At the same time, one character of this status string represents the current processing state of an event. The string's index is defined through the sort order of the associated event. The characters have the following meaning:

To set a status in the processes, you can use the ACN_PSetCollectorState SQL procedure. This procedure expects the following parameters:

Calling example:

exec ACN_PSetCollectorState '<UID_Invoice>', 'COLPERSONHASAPP', 'E'

Use this task to start accounting for a voucher. All available events and the current processing status of a voucher are displayed on the form. You must customize the events to you want to run.

To start an accounting run

1. In the Manager, select the Accounting > Vouchers category.

2. Select the voucher in the result list.

3. Select the Start accounting run task.

   On the form, start each data collector by using the Start button.

   Update the status of data collectors on the form with the Refresh button.

4. Save the changes.

Related topics

• Accounting runs
• Entering voucher items automatically

Voucher items cannot only be automatically entered but you can also enter and handle them manually in the Manager. However, you should only do this if marginal modifications required.

To enter or edit voucher items manually

1. In the Manager, select the Accounting > Items category.

2. In the result list, select the voucher item and run the Change main data task.

   - OR -

   Click in the result list.

3. Enter the voucher item's main data.

4. Save the changes.

Related topics

• Entering voucher items automatically

• General main data for voucher items
• Pricing for voucher items
• Miscellaneous main data of voucher items
• Custom main data of voucher items
• Reactivating voucher items
• Displaying the voucher items overview