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Active Roles 7.6.2 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Office 365 Groups Managing Azure Security Groups Managing cloud-only distribution groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Active Roles integration with other One Identity and Quest products Appendix F: Active Roles integration with Duo Appendix G: Active Roles integration with Okta

Disabling cloud-only Azure user

You can use the Active Roles Web Interface to disable or enable an cloud-only Azure user.

To disable or re-enable a previously enabled cloud-only user for Azure

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  1. On the Views tab, click | Azure | <Azure tenant> | Azure users.

    The Azure user page is displayed and lists the Azure users available in Azure.

  1. Select the Azure user to be disabled.
  1. In the Command pane, click Disable.

    The account is disabled and marked with a disabled icon.

  1. To enable a disabled account, select the check-box corresponding to the disabled account and in the Command pane click Enable.

    NOTE: The Enable command only appears for a disabled account.

    The account is enabled again.

Viewing and modifying Exchange Online properties

You can use the Active Roles Web Interface to create and view and modify the Exchange online properties of the new cloud-only Azure user.

To view the Exchange Online properties of a cloud-only Azure user

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab, click | Azure | <Azure tenant> | Azure users.

    The Azure user page is displayed and lists the Azure users available in Azure.

  1. Select the check box corresponding to the specific cloud-only Azure user with Exchange Online license for which you want to view the properties.
  2. In the Command pane, click Exchange Online Properties.

    The Exchange Online Properties wizard displays the following Exchange Online properties for the cloud-only Azure user.

    • Mail Flow Settings
    • Delegation
    • E-mail Addresses 

    • Mailbox Features

    • Mailbox Settings

  3. Use the tabs in the Exchange Online Properties dialog box to view the following Exchange Online properties of the cloud-only Azure user:
    •  Mail Flow Settings
      •  Message Size restrictions
        • Sending Message size
        • Receiving Message size.
      •  Delivery Options
        • Send On behalf
        • Forwarding Address
        • Enabling or disabling of Delivery messages to the forwarding address and mailbox.
    •  Delegation
    •  E-mail Addresses
    •  Mailbox Features
      • Exchange ActiveSync
      • Outlook Web App
      • MAPI
      • IMAP
      • POP3
      • Archive
    • Mailbox Settings
      • Messaging Records management

Resetting password for a cloud-only Azure user

You can use the Active Roles Web Interface to reset the password for a cloud-only Azure user.

To reset password of the cloud-only Azure user

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Azure |<Azure tenant> |Azure Users.

    The Azure Users page is displayed and lists the Azure users available in Azure.

  1. In the Command pane, under Azure Users, click Reset Password.
  2. In the Password field, provide the new password.
  3. Reenter the password in the Confirm password field.
  4. Select the relevant check box if you want users to change password during next sign-in.
  1. Click Finish.

    The password is reset for the cloud-only Azure user.

Renaming Azure user

You can use the Active Roles Web Interface to rename an Azure user.

To rename an Azure user

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Azure |<Azure tenant> |Azure Users.
  3. Select the Azure user that need to be renamed.
  4. In the Command pane, click Rename.
  1. Enter the required name.
  2. Click Yes to continue.

    The Azure user that are selected are renamed.

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