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Active Roles 8.2.1 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Configuring rule-based autoprovisioning and deprovisioning
Configuring Provisioning Policy Objects
User Logon Name Generation E-mail Alias Generation Exchange Mailbox AutoProvisioning Group Membership AutoProvisioning Home Folder AutoProvisioning Property Generation and Validation Script Execution O365 and Azure Tenant Selection AutoProvisioning in SaaS products
Configuring Deprovisioning Policy Objects
User Account Deprovisioning Group Membership Removal User Account Relocation Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Permanent Deletion Office 365 Licenses Retention Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Script Execution Notification Distribution Report Distribution
Configuring entry types Configuring a Container Deletion Prevention policy Configuring picture management rules Managing Policy Objects Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Configuring policy extensions
Using rule-based and role-based tools for granular administration Workflows
About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Azure tenant types and environment types supported by Active Roles Using Active Roles to manage Azure AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports and URLs used by Active Roles Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Delegating automation workflow tasks

Active Roles provides a number of Access Templates that allow the administrator to delegate the following tasks related to automation workflows:

  • Configure automation workflow: To perform this task, the delegated administrator needs full control of automation workflow definitions, including the rights to add, configure, and remove workflow activities, view and change the workflow start conditions, add and remove workflow parameters, and assign values to workflow parameters.

  • Run automation workflow: To perform this task, the delegated administrator needs the rights to view the definition of an automation workflow, run the automation workflow on demand, and view the run history of the automation workflow.

  • View run history: To perform this task, the delegated administrator needs the rights to view the definition of an automation workflow, and view the run history reports on the running and completed instances of the automation workflow.

This section provides instructions on how to delegate these tasks to regular users or groups that do not have administrator rights in Active Roles.

Allowing access to workflow containers

Automation workflow tasks require access to containers that hold workflow definition objects. By default, Active Roles allows any authenticated user to view the Configuration > Policies > Workflow container itself. You can enable appropriate users or groups to view containers held in the Workflow container by applying the Workflow - View Workflow Containers Access Template to that container.

To enable users or groups to view workflow containers

  1. In the Console tree, expand Configuration > Policies, right-click the Workflow container, and then click Delegate Control.

  2. In the Active Roles Security dialog, click Add to start the Delegation of Control Wizard.

  3. On the Users or Groups page in the wizard, click Add, and then use the Select Objects dialog to select the desired users or groups.

  4. On the Access Templates page in the wizard, under Access Templates > Configuration, select the Workflow - View Workflow Containers check box.

  5. Follow the instructions in the wizard and accept the default settings.

  6. Click OK in the Active Roles Security dialog.

Delegating full control of automation workflows

By giving full control of an automation workflow to a user or group, you authorize the user or group to perform the following tasks:

  • View the workflow definition.

  • Make changes to the workflow.

  • Run the workflow.

  • View the workflow run history reports.

You can delegate full control of all automation workflows held in a certain container by applying the Automation Workflow - Full Control Access Template to that container.

To delegate full control of all automation workflows held in a certain container

  1. In the Active Roles Console tree, right-click the desired container under Configuration > Policies > Workflow, and then click Delegate Control.

  2. In the Active Roles Security dialog, click Add to start the Delegation of Control Wizard.

  3. On the Users or Groups page in the wizard, click Add, and then use the Select Objects dialog to select the desired users or groups.

  4. On the Access Templates page in the wizard, under Access Templates > Configuration, select the Automation Workflow - Full Control check box.

  5. Follow the instructions in the wizard and accept the default settings.

  6. Click OK in the Active Roles Security dialog.

It is also possible to delegate full control of a single automation workflow by applying the Access Template to the workflow definition object.

To delegate full control of a single automation workflow

  1. On the View menu, select Advanced Details Pane.

  2. In the Active Roles Console tree, under Configuration > Policies > Workflow, select the container that holds the desired workflow definition object.

  3. In the upper part of the Details pane, select the workflow definition object.

  4. In the lower part of the Details pane, on the Active Roles Security tab, right-click a blank area and click Add to start the Delegation of Control Wizard.

  5. On the Users or Groups page in the wizard, click Add, and then use the Select Objects dialog to select the desired users or groups.

  6. On the Access Templates page in the wizard, under Access Templates > Configuration, select the Automation Workflow - Full Control check box.

  7. Follow the instructions in the wizard and accept the default settings.

Delegating the task of running automation workflows

You can authorize users or groups to run all automation workflows held in a certain container by applying the Automation Workflow - View and Run Access Template to that container. This allows the users or groups to run the automation workflow without giving them the right to make any changes to the workflow.

To delegate the task of running all automation workflows held in a certain container

  1. In the Active Roles Console tree, right-click the desired Workflow container under Configuration > Policies > Workflow, then click Delegate Control.

  2. In the Active Roles Security dialog, click Add to start the Delegation of Control Wizard.

  3. On the Users or Groups page in the wizard, click Add, and then use the Select Objects dialog to select the desired users or groups.

  4. On the Access Templates page in the wizard, under Access Templates > Configuration, select the Automation Workflow - View and Run check box.

  5. Follow the instructions in the wizard and accept the default settings.

  6. Click OK in the Active Roles Security dialog.

It is also possible to authorize users or groups to run a single automation workflow by applying the Access Template to the workflow definition object.

To delegate the task of running a single automation workflow

  1. On the View menu, select Advanced Details Pane.

  2. In the Active Roles Console tree, under Configuration > Policies > Workflow, select the container that holds the desired workflow definition object.

  3. In the upper part of the details pane, select the workflow definition object.

  4. In the lower part of the details pane, on the Active Roles Security tab, right-click a blank area and click Add to start the Delegation of Control Wizard.

  5. On the Users or Groups page in the wizard, click Add, and then use the Select Objects dialog to select the desired users or groups.

  6. On the Access Templates page in the wizard, under Access Templates > Configuration, select the Automation Workflow - View and Run check box.

  7. Follow the instructions in the wizard and accept the default settings.

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