Identity Manager 9.1 - Chargeback Administration Guide

General main data of service items Pricing for service items Extended main data for service items Default service items Defining hierarchy for service items Editing product dependencies for requests Assigning service items to departments, cost centers and locations Assigning service items to business roles Assigning functional areas to service items Assigning extended properties to service items Displaying websites for service items Changing products for service items Adding tags and assigning them to service items Assigning object-dependent references to service items Displaying the service items overview

Entering and editing service categories

Main data for service categories Default service categories Assigning service items to service categories Assigning object-dependent references to a service category Displaying the service category overview

Vouchers and voucher items

Entering and editing vouchers

General main data for vouchers Invoice recipients for receipts Custom main data of vouchers Assigning vouchers to devices Recalculating vouchers Reactivating vouchers Displaying the voucher overview

Entering voucher items automatically Starting accounting runs for vouchers Entering and editing voucher items manually

General main data for voucher items Pricing for voucher items Miscellaneous main data of voucher items Custom main data of voucher items Reactivating voucher items Displaying the voucher items overview

Basic accounting data

Various basic data are required for accounting.

Voucher types

Voucher types are used to classify vouchers. The Delivery and Receipt voucher types are supplied by default. For more information, see Voucher types.
Data sources

Data sources are used to collect data for the accounting function. For more information, see Data sources.
Accounting runs

Accounting runs require events for automatic accounting. For example, data collection or data importing. For more information, see Accounting runs.
Cost types

Enter cost types under which voucher items are booked. For example, infrastructure vouchers or service items. For more information, see Cost types.
Activities supplied

Activities supplied can be seen as cost units, for example, products, or projects. For more information, see Activities supplied.
Business Partners

In One Identity Manager, you can enter the data for external businesses that could be act as manufacturers, suppliers, or partners. You assign a manufacturer to a service item. For more information, see Business partners.
Functional areas

To analyze rule checks for different areas of your company in the context of identity audit, you can set up functional areas.Moreover, functional areas can be replaced by peer group analysis during request approvals or attestation cases. Functional areas can be assigned to service items. For more information, see Functional areas.
Service catalog

You can group individual service items into service categories to create a service catalog. For more information, see Entering and editing service categories.
Product owners

A default application role for product owners is available in One Identity Manager. Assign the employees to this application role, who are authorized to approve requests and edit the main data of service items or service categories. For more information, see Product owners.
Attestors

A default application role for attestors is available in One Identity Manager. Assign the employees to this application role, who are authorized to attest IT Shop structures. For more information, see Attestors.

Voucher types

Voucher types are used to classify vouchers. The following voucher types are supplied as basic data:

Delivery: Delivery slip, voucher type with optional prices.
Receipt: Invoice, voucher with the prices.
ITShopOrder: Request from the Web Portal

To edit or create a voucher type

In the Manager, select the Accounting > Basic configuration data > Voucher types category.
In the result list, select the voucher type and run the Change main data task.

- OR -

Click in the result list.
Edit the voucher type's main data.
- Voucher type: Name of the voucher type.
- Description: (Optional) Text field for additional explanation.
Save the changes.

Data sources

Data sources are used to collect data for the accounting function. Data sources can, for example, be copied into resulting voucher items to retain transparency of the data origin. For example, you can define an external data source if data is provided in a .csv file and transferred to the One Identity Manager database using CSV import. For example, if data is found in One Identity Manager using the One Identity Manager Service's collector function, you can define internal data sources for it.

To edit or create a data source

In the Manager, select the Accounting > Basic configuration data > Data sources category.
In the result list, select the data source and run the Change main data task.

- OR -

Click in the result list.
Edit the data source's main data.
- Data source: Name of the data source.
- Description: (Optional) Text field for additional explanation.
Save the changes.

Accounting runs

Accounting runs require events for automatic accounting. For example, data collection or data importing. Add events to be run for each voucher type.

The events are summarized on a Start accounting run form and can be triggered from there. The order in which the events are displayed on the form is given by the sort order property.

To create or edit accounting run events

In the Manager, select the Accounting > Basic configuration data > Accounting runs category.
Select a processing status in the result list and run the Change main data task.

- OR -

Click in the result list.
Edit the accounting run's main data.
- Voucher type: The accounting run is started for this voucher type.
- Accounting run: Name of the event to call.
- Sort order: Position of the event in the accounting run.
- Description: Description of this accounting run event.
Save the changes.

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Identity Manager 9.1 - Chargeback Administration Guide

Basic accounting data

Voucher types

Data sources

Accounting runs

Related topics