Assigning structural profiles to SAP user accounts
Structural profiles can be assigned directly or indirectly to user accounts. In the case of indirect assignment, employees and structural profiles are arranged in hierarchical roles. The number of structural profiles assigned to an employee is calculated from the position in the hierarchy and the direction of inheritance. If you add an employee to roles and that employee owns a user account, the user account is added to the structural profile. Prerequisites for indirect assignment of employees to user accounts:
- Assignment of employees and structural profiles is permitted for role classes (department, cost center, location, or business role).
- User accounts are labeled with the Structural profiles can be inherited option.
- User accounts and structural profiles belong to the same SAP clients.
Furthermore, structural profiles can be assigned to employees through IT Shop requests. Add employees to a shop as customers so that structural profiles can be assigned through IT Shop requests. All structural profiles assigned to this shop can be requested by the customers. Requested structural profiles are assigned to the employees after approval is granted.
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Assigning structural profiles to organizations
Assign structural profiles to departments, cost centers and locations in order to assign user accounts to them through these organizations.
To assign a structural profile to departments, cost centers or locations (non role-based login)
- Select the SAP R/3 > Structural profiles category.
- Select a structural profile in the result list.
- Select the Assign organizations task.
- In the Add assignments pane, assign the organizations:
- On the Departments tab, assign departments.
- On the Locations tab, assign locations.
- On the Cost centers tab, assign cost centers.
- OR -
In the Remove assignments pane, remove the organizations.
- Save the changes.
To assign structural profiles to a department, cost center, or location (role-based login)
- Select the Organizations > Departments category.
- OR -
Select the Organizations > Cost centers category.
- OR -
Select the Organizations > Locations category.
- Select the department, cost center, or location in the result list.
- Select the Assign structural profiles task.
- In the Add assignments pane, assign structural profiles.
- OR -
In the Remove assignments pane, remove structural profiles.
- Save the changes.
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Assigning structural profiles to business roles
| Installed modules: |
Business Roles Module |
You assign structural profiles to business roles in order to assign them to user accounts over business roles.
To assign a structural profile to a business role (non role-based login)
- Select the SAP R/3 > Structural profiles category.
- Select a structural profile in the result list.
- Select the Assign business roles task.
- In the Add assignments pane, assign business roles.
- OR -
In the Remove assignments pane, remove business roles.
- Save the changes.
To assign structural profiles to a business role (non role-based login)
- Select the Business roles > <role class> category.
- Select the business role in the result list.
- Select the Assign structural profiles category.
- In the Add assignments pane, assign structural profiles.
- OR -
In the Remove assignments pane, remove structural profiles.
- Save the changes.
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Assigning SAP user accounts directly to structural profiles
To react quickly to special requests, you can assign structural profiles directly to user accounts.
To assign a structural profile directly to user accounts
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In Manager, select the SAP R/3 > Structural profiles category.
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Select a structural profile in the result list.
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Select the Assign user accounts task.
To assign a structural profile to a user account
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Click Add.
This inserts a new row in the table.
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In the User account menu, select the user account you want to assign to the structural profile.
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Using the Valid from and Valid until fields, enter a validity period for the profile assignment if required.
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If the assignment temporarily is not active, set Excluded.
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Enter another user account if required.
- Save the changes.
To edit a profile assignment
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In the table, select the profile assignment you want to edit.
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Edit the Valid until date or the Excluded option.
- Save the changes.
To remove a profile assignment
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In the table, select the profile assignment you want to remove.
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Click Delete.
- Save the changes.
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