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Active Roles 8.1.3 - Console User Guide

Introduction Getting started User or service account management Group management Computer account management Organizational Unit management Contact management Exchange recipient management

Creating a linked mailbox

You can create a linked mailbox along with a new inactive user account that will be associated with the mailbox. To create a linked mailbox associated with an existing inactive user account, use the Exchange Tasks command on that account. For more information, see Performing Exchange tasks on a user account.

To create a new linked mailbox

  1. In the Console tree, locate and select the folder in which you want to add the user account.

  2. Right-click the folder, then select New > Linked Mailbox.

  3. Follow the wizard pages to specify properties of the new user account, such as the user first name, last name, full name, display name, login name, pre-Windows 2000 login name, and password.

  4. When prompted for the user alias and mailbox location, accept or change the default alias setting, and select the mailbox database to hold the mailbox data. Optionally, specify a retention policy, Exchange ActiveSync mailbox policy, or address book policy for this mailbox.

  5. When prompted for the linked master account, click Browse and select the user from a trusted forest or domain to which you want to assign the mailbox.

    After the mailbox has been created, you can view or change this setting on the Master Account tab in the Properties dialog for the user account associated with the mailbox.

  6. Click Finish on the completion page of the wizard.

Creating a shared mailbox

You can create a shared mailbox along with a new inactive user account that will be associated with the mailbox. To create a shared mailbox associated with an existing inactive user account, use the Exchange Tasks command on that account. For more information, see Performing Exchange tasks on a user account.

To create a new shared mailbox

  1. In the Console tree, locate and select the folder in which you want to add the user account.

  2. Right-click the folder, then click New > Shared Mailbox.

  3. Follow the wizard pages to specify properties of the new user account, such as the user first name, last name, full name, display name, login name, pre-Windows 2000 login name, and password.

  4. When prompted for the user alias and mailbox location, accept or change the default alias setting, and select the mailbox database to hold the mailbox data. Optionally, specify a retention policy, Exchange ActiveSync mailbox policy, or address book policy for this mailbox.

  5. (Optional) When prompted to specify the users who will have full access to the shared mailbox, click Add, then select the users you want.

    After the mailbox is created, you can add or remove mailbox users in the Properties > Mailbox Sharing tab of the user account associated with the mailbox.

  6. Click Finish on the completion page of the wizard.

Managing Exchange-related properties

For Exchange recipients (mail-enabled users, contacts and groups, and mailbox-enabled users) the Properties dialog includes the following tabs for managing Exchange-related properties:

  • Exchange General tab

  • Exchange Advanced tab

  • E-mail Addresses tab

  • Mail Flow Settings tab

  • Mailbox Settings tab

  • Mailbox Features tab

  • Calendar Settings tab

  • Resource Information tab

  • Master Account tab

  • Mailbox Sharing tab

Exchange General tab

For a mailbox-enabled user account, you can use the Exchange General tab to:

  • Identify the mailbox type.

  • Identify the Organizational Unit of the mailbox user account.

  • Identify who last logged on to the mailbox.

  • Identify the number of items held in the mailbox, and the size of the mailbox.

  • Identify the mailbox database and server.

  • Identify the archive database is an archive is enabled for the mailbox.

  • View the date and time that the configuration of the mailbox was last modified.

  • View or change the alias.

  • Hide the mailbox from Exchange address lists.

  • View or change custom attributes.

For a mail-enabled user account or contact, you can use the Exchange General tab to:

  • View or change the alias.

  • View or change the option to use MAPI rich text format.

  • Hide the user or contact from Exchange address lists.

  • View or change custom attributes.

For a mail-enabled (distribution) group, you can use the Exchange General tab to:

  • View or change the alias and display name.

  • View or change custom attributes.

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