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Identity Manager 9.1.2 - Web Portal User Guide

General tips and getting started Requests
Setting up and configuring request functions Requesting products Saved for Later list Managing my request templates Pending requests Displaying request history Canceling requests Renewing products with limit validity periods Unsubscribing products Displaying approvals Undoing approvals
Attestation Compliance Responsibilities
My responsibilities
Managing my departments Managing my application roles Managing my business roles Managing my identities Managing my cost centers Managing my locations Managing my system entitlements Managing my system roles
Delegating tasks Ownerships
Managing data
Managing identities Managing user accounts Managing system entitlements Managing departments Managing locations Managing cost centers Managing business roles Managing system roles
Appendix: Attestation conditions and approval policies from attestation procedures

Adding identities

You can add new identities. This function is mainly designed for adding external identities. For example, subcontractors who are not entered in the human resources department. Data from new identities is either transferred completely to the database or existing data is updated and/or augmented. This depends on the system configuration and the import setting from closed systems.

To add a new identity

  1. In the menu bar click Data administration > Data Explorer.

  2. In the Data Explorer navigation, click Identities.

  3. On the Identities page, click Create identity.

  4. Click Create.

    When saving, the system checks whether the combination of first and last name already exists.

  5. Depending on the result of checking the name combination, perform one of the following actions:

    • If this combination of names does not yet exist, confirm the prompt with Yes.

    • If this combination of names already exists and you want to edit/update the existing identity:

      1. On the Other identities with similar properties page, in the list, click the identity that you want to edit/update.

      2. Click Update identity data.

      3. Confirm the prompt with Yes in the dialog.

        This edits/updates the identity data.

    • If identical combinations already exists and you still want add a new identity:

      1. On the Other identities with similar properties page, click Add a new identity.

      2. Confirm the prompt with Yes in the dialog.

        This adds new identity data.

Displaying and analyzing identities' risk indexes

You can display identities' risk indexes and analyze how they are put together.

NOTE: For more detailed information about risk assessment, see the One Identity Manager Risk Assessment Administration Guide.

To display and analyze an identity's risk index

  1. In the menu bar click Data administration > Data Explorer.

  2. In the Data Explorer navigation, click Identities.

  3. On the Identities page, click the identity whose risk index you want to display and analyze.

  4. In the Edit Identity pane, click (Actions) > Analyze risk.

Deactivating identities

You can deactivate identities permanently such as when an employee leaves a company. This may be necessary to strip these identities of their permissions in the connected target system and from their company resources.

Effects of permanent deactivating an identity are:

  • The identity cannot be assigned to identities as a manager.

  • The identity cannot be assigned to roles as a supervisor.

  • The identity cannot be assigned to attestation policies as an owner.

  • The identity's user accounts are locked or deleted and then removed from group memberships.

To deactivate an identity

  1. In the menu bar click Data administration > Data Explorer.

  2. In the Data Explorer navigation, click Identities.

  3. On the Identities page, click the identity you want to deactivate.

  4. In the Edit Identity pane, toggle the switch next to Identity is active.

    The text next to the switch changes to Identity is inactive.

  5. Click Save.

Reactivating identities

You can activate permanently deactivated identities if they have not been deactivated by certification.

To reactivate an identity

  1. In the menu bar click Data administration > Data Explorer.

  2. In the Data Explorer navigation, click Identities.

  3. On the Identities page, click the identity you want to activate.

  4. In the Edit Identity pane, toggle the switch next to Identity is inactive.

    The text next to the switch changes to Identity is active.

  5. Click Save.

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