Mailbox Features tab
You can use the Exchange Features tab to manage a variety of mailbox features for the mailbox user. You can also change configuration settings for certain features by selecting a feature from the list, then clicking Properties.
The Mailbox Features tab includes the following settings:
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Outlook Mobile Access: Allows the user to browse the mailbox with a cell phone or other wireless devices.
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Exchange ActiveSync: Allows the user to access the mailbox from a mobile device.
To apply an Exchange ActiveSync mailbox policy to the mailbox, select this setting, then click Properties.
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Up-to-date Notifications: Allows the user to apply notifications in order to keep the mailbox data on a mobile device always up to date.
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IMAP4: Allows the user to access the mailbox from an IMAP4 client such as Outlook Express.
To configure the MIME format for messages retrieved from the server for the mailbox, select this setting, then click Properties. You can use the default protocol settings, or specify a custom setting that overrides the default protocol settings.
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POP3: Allows the user to access the mailbox from a POP3 client, such as Outlook Express. To configure the MIME format for the messages retrieved from the server for the mailbox, select this setting, then click Properties. You can use the default protocol settings, or specify a custom setting that overrides the default protocol settings.
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Outlook Web App: Allows the user to access the mailbox from a web browser by using Microsoft Outlook Web App (formerly known as Outlook Web Access). To assign an Outlook Web App mailbox policy to the mailbox, select this setting, then click Properties. In Exchange 2016 or later, Outlook Web App mailbox policies can be used to manage access to Outlook Web App features, overriding the settings of the Outlook Web App virtual directory.
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MAPI: Allows the user to access the mailbox from a MAPI client such as Microsoft Outlook.
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Archive: If the mailbox is archive-enabled, you can view or change the archive properties. To enable or disable archiving for the mailbox, use the Enable Archive or Disable Archive task in the Exchange Task wizard. If an archive is enabled for the mailbox, click Properties to view or change the name of the archive associated with this mailbox.
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Unified Messaging: If the mailbox is enabled for Unified Messaging, you can view or change the Unified Messaging properties of the mailbox. To enable or disable the mailbox for Unified Messaging, use the Enable Unified Messaging or Disable Unified Messaging task in the Exchange Task wizard. If the mailbox is enabled for Unified Messaging, click Properties to view or change the Unified Messaging properties of this mailbox. For more information, see Managing Unified Messaging users.
Calendar Settings tab
You can use the Calendar Settings tab to view or change the Calendar Attendant settings for the mailbox. The tab is available on (disabled) user accounts associated with a room or equipment mailbox in Microsoft Exchange.
The Calendar Attendant processes meeting requests as they come in, even if users are not currently logged on by means of a client such as Outlook. When enabled, the Calendar Attendant updates the time of the meeting on an attendee’s calendar after receiving an update from the meeting organizer, and updates the attendee’s response on the meeting organizer’s calendar after receiving a response from the attendee.
The Calendar Settings tab provides the option to enable or disable the Calendar Attendant for the mailbox, and provides a number of options to control how the Calendar Attendant handles meeting requests and responses. If you enable the Calendar Attendant, the following options are available:
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Remove meeting forward notifications to the Deleted Items folder: This option causes the Calendar Attendant to delete notifications about forwarded meeting requests. Such a notification occurs when a meeting request created by the mailbox user is forwarded to a new recipient by one of the meeting attendees.
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Remove old meeting requests and responses: This option causes the Calendar Attendant to delete out-of-date meeting requests and responses from the Inbox folder of the mailbox.
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Mark new meeting requests as Tentative: This option causes the Calendar Attendant to automatically place new meeting requests on the mailbox user’s calendar and mark them as tentative, without sending a reply to the meeting organizer.
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Process meeting requests and responses originating outside the Exchange organization: This option causes the Calendar Attendant to automatically process requests and responses from external senders who are not a member of your Exchange organization.
Resource Information tab
On the Resource Information tab, you can view or change the resource mailbox settings. This tab is available only for resource mailboxes. For instructions on how to create a resource mailbox, see Creating a room or equipment mailbox.
There are two types of resource mailboxes in Microsoft Exchange Server: room and equipment. Room mailboxes are assigned to a meeting location such as a conference room, auditorium, or training room. Equipment mailboxes are assigned to a resource that is not location specific, such as a portable computer projector, microphone, or company car.
The following fields provide users with general information about the resource:
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Resource capacity: Use this box on the Resource Information tab to type the capacity the resource can handle. For example, for a room mailbox, you can specify the number of people the room can accommodate. The value range is from 0 through 2,147,483,647.
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Resource custom properties: Custom resource properties can help users select the most appropriate room or equipment by providing additional information about the resource. For example, suppose a custom property for room mailboxes called Audio-Visual is defined in your Exchange organization. You can add this property to the room mailboxes for the rooms that have audio-visual equipment. This allows users to identify which conference rooms have audio-visual equipment available.
Click Add on the Resource Information tab to open a dialog allowing you to select custom properties. The dialog displays a list of all custom resource properties that are defined in your Exchange organization for the specific resource type (room or equipment). Select the custom resource properties you want to assign to this mailbox, and then click OK.
Click Remove to remove custom resource property from the resource mailbox.
With the supported Exchange versions, the following additional options are available:
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Enable the Resource Booking Attendant: Select this check box to allow the Resource Booking Attendant to process resource booking requests and cancellations. When enabled, the Resource Booking Attendant uses the booking policies to determine whether incoming requests will be accepted or declined. If the Resource Booking Attendant is not enabled, the resource mailbox’s delegate must accept or decline all requests.
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Resource policy: Click this button to view or change the options that determine under which conditions the resource mailbox automatically accepts requests. For more information, see Resource Policy.
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Resource information: Click this button to view or change the options that specify the information that appears in the resource’s calendar. For more information, see Resource Information.
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Resource in-policy requests: Click this button to specify the users who are allowed to submit requests within the resource’s policy configuration. For more information, see Resource in-policy request.
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Resource out-of-policy requests: Click this button to specify the users who are allowed to submit requests that do not meet the resource’s policy configuration. For more information, see Resource out-of-policy request.
Resource Policy
Use the Resource Policy dialog to specify under which conditions the resource mailbox automatically accepts requests:
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Allow conflict meeting requests: Select this check box to allow conflicting meeting requests to be scheduled by the Resource Booking Attendant.
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Allow repeating meetings: Select this check box to allow repeating or recurring meetings to be scheduled.
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Allow scheduling only during working hours: Select this check box to allow scheduling for the resource to occur during working hours. Users can set working hours by using Outlook or Outlook Web App.
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Reject repeating meetings that have an end date beyond the booking window: Select this check box to allow the Resource Booking Attendant to reject recurring meeting requests that are outside of the resources booking window.
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Booking window (days): Use this box to specify the number of days that the resource can be booked in advance. For example, if the booking window is set for 90 days and a request is received for scheduling the resource 4 months from today’s date, the Resource Booking Attendant rejects the request.
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Maximum duration (minutes): Use this box to specify the maximum number of minutes that the resource can be scheduled for.
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Maximum conflict instances: Use this box to specify the maximum number of conflicts allowed for recurring meetings. If the number of instances for a recurring meeting in conflict exceeds this number, the recurring meeting request is declined.
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Conflict percentage allowed: Use this box to specify the conflict percentage threshold from recurring meetings. If the percentage of instances of a recurring meeting that conflicts with other meetings exceeds the threshold, the recurring meeting request is declined.
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Specify delegates of this mailbox: Click Add to add delegates who can control the scheduling options for the resource mailbox. Click Remove to remove delegates from this resource mailbox.
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Forward meeting requests to delegates: Select this check box to forward all meeting requests to the delegates.
