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Identity Manager On Demand Hosted - Identity Management Base Module Administration Guide

Basics for mapping company structures in One Identity Manager Dynamic roles Departments, cost centers, and locations
One Identity Manager users for managing departments, cost centers, and locations Basic information for departments, cost centers, and locations Creating and editing departments Creating and editing cost centers Creating and editing locations Setting up IT operating data for departments, cost centers, and locations Assigning employees, devices, and workdesks to departments, cost centers, and locations Assigning company resources to departments, cost centers, and locations Creating dynamic roles for departments, cost centers, and locations Dynamic roles with incorrectly excluded employees Assign organizations Specifying inheritance exclusion for departments, cost centers, and locations Assigning extended properties to departments, cost centers, and locations Reports about departments, cost centers, and locations
Employee administration
One Identity Manager users for employee administration Basic data for employee main data Employee's central user account Employee's default email address Employee's central password Mapping multiple employee identities Password policies for employees Creating and editing employees Disabling and deleting employees Deleting all employee related data Limited access to One Identity Manager Changing the certification status of employees Assigning company resources to employees Displaying the origin of employees' roles and entitlements Analyzing role memberships and employee assignments Displaying the employees overview Displaying and deleting employees' Webauthn security keys Determining the language for employees Determining employees working hours Manually assigning user accounts to employees Entering calls for employees Assigning extended properties to employees Employee reports
Managing devices and workdesks Managing resources Setting up extended properties Configuration parameters for managing departments, cost centers, and locations Configuration parameters for managing employees Configuration parameters for managing devices and workdesks

Assigning resources to departments, cost centers, and locations

Assign a resource to departments, cost centers or locations such that employees inherit the resource through these organizations.

To assign a resource to departments, cost centers and locations

  1. In the Manager, select the Entitlements > Resources category.

  2. Select a resource in the result list.

  3. Select the Assign organizations task.

  4. In the Add assignments pane, assign the organizations:

    • On the Departments tab, assign departments.

    • On the Locations tab, assign locations.

    • On the Cost centers tab, assign cost centers.

    TIP: In the Remove assignments pane, you can remove assigned organizations.

    To remove an assignment

    • Select the organization and double-click .

  5. Save the changes.
Related topics

Assigning resources to business roles

NOTE: This function is only available if the Business Roles Module is installed.

Assign a resource to business roles such that the resource is inherited by employees through these business roles. For more information about working with business roles, see the One Identity Manager Business Roles Administration Guide.

To assign a resource to business roles

  1. In the Manager, select the Entitlements > Resources category.

  2. Select a resource in the result list.

  3. Select the Assign business roles task.

  4. In the Add assignments pane, select the role class and assign business roles.

    TIP: In the Remove assignments pane, you can remove assigned business roles.

    To remove an assignment

    • Select the business role and double-click .

  5. Save the changes.

Assigning resources directly to employees

Resources can be assigned directly or indirectly to employees. Indirect assignment is carried out by allocating employees and resources in company structures, like departments, cost centers, locations, or business roles.

To react quickly to special requests, you can assign resources directly to employees.

To assign a resource directly to employees

  1. In the Manager, select the Entitlements > Resources category.

  2. Select a resource in the result list.

  3. Select the Assign to employees task.

  4. In the Add assignments pane, add employees.

    TIP: In the Remove assignments pane, you can remove assigned employees.

    To remove an assignment

    • Select the employee and double-click .

  5. Save the changes.
Related topics

Adding resources to the IT Shop

Once a resource has been assigned to an IT Shop shelf, it can be requested by the shop customers. There are other prerequisites required to make a resource requestable.

  • The resource must be labeled with the IT Shop option.

  • The resource must be assigned to a service item.

  • The resource must be also labeled with the Only use in IT Shop option if it is only to be assigned to employees by means of IT Shop requests. Then, the resource may not be assigned directly to hierarchical roles.

For more information about requesting company resources through the IT Shop, see the One Identity Manager IT Shop Administration Guide.

To add a resource to the IT Shop

  1. In the Manager, select the Entitlements > Resources category.

  2. Select a resource in the result list.

  3. Select the Add to IT Shop task.

  4. In the Add assignments pane, assign the resource to the IT Shop shelves.

  5. Save the changes.

To remove a resource from individual IT Shop shelves

  1. In the Manager, select the Entitlements > Resources category.

  2. Select a resource in the result list.

  3. Select the Add to IT Shop task.

  4. In the Remove assignments pane, remove the resource from the IT Shop shelves.

  5. Save the changes.

To remove resource from all IT Shop shelves

  1. In the Manager, select the Entitlements > Resources category.

  2. Select a resource in the result list.

  3. Select the Remove from all shelves (IT Shop) task.

  4. Confirm the security prompt with Yes.

  5. Click OK.

    The resource is removed from all shelves by the One Identity Manager Service. All requests and assignment requests that include this resource are canceled in the process.

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