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Identity Manager 8.2.1 - Administration Guide for Connecting to SharePoint

Managing SharePoint environments Setting up SharePoint farm synchronization Basic data for managing a SharePoint environment SharePoint farms SharePoint web applications SharePoint site collections and sites SharePoint user accounts SharePoint roles and groups
SharePoint groups SharePoint roles and permission levels
Permissions for SharePoint web applications Reports about SharePoint objects Configuration parameters for managing a SharePoint environment Default project template for SharePoint

Adding SharePoint roles to system roles

Installed modules: System Roles Module

Use this task to add a SharePoint role to system roles. If you assign a system role to employees, all the employees' user authenticated user accounts inherit the SharePoint role.

NOTE: If the SharePoint role references a permission level for which the Hidden option is enabled, system roles cannot be assigned. These SharePoint roles cannot be assigned to user accounts or groups, either directly or indirectly. For more information, see Entering main data of SharePoint permission levels.
NOTE: SharePoint roles with the Only use in IT Shop option set, can only be assigned to system roles that also have this option set. For more information, see theOne Identity Manager System Roles Administration Guide.

To assign a SharePoint role to system roles

  1. Select the SharePoint > Roles category.
  2. Select the role in the result list.
  3. Select the Assign system roles task.

  4. In the Add assignments pane, assign system roles.

    TIP: In the Remove assignments pane, you can remove assigned system roles.

    To remove an assignment

    • Select the system role and double-click .

  5. Save the changes.
Related topics

Adding SharePoint roles to the IT Shop

Once a SharePoint role has been assigned to an IT Shop shelf, it can be requested by the shop customers. To ensure it can be requested, further prerequisites need to be guaranteed.

  • The SharePoint role must be labeled with the IT Shop option.
  • The SharePoint role must be assigned to a service item.
  • The SharePoint role must be also labeled with the Only use in IT Shop option if the SharePoint role can only be assigned to employees using IT Shop requests. Direct assignment to hierarchical roles may not be possible.
NOTE: IT Shop administrators can assign SharePoint roles to IT Shop shelves in the case of role-based login. Target system administrators are not authorized to add SharePoint roles in the IT Shop.

To add a SharePoint role to the IT Shop

  1. Select the SharePoint > Roles category.
  2. Select the role in the result list.
  3. Select the Add to IT Shop task.
  4. In the Add assignments pane, assign the IT Shop shelves.
  5. Save the changes.

To remove a SharePoint role from individual IT Shop shelves

  1. Select the SharePoint > Roles category.
  2. Select the role in the result list.
  3. Select the Add to IT Shop task.
  4. In the Remove assignments pane, remove the group from the IT Shop shelves.
  5. Save the changes.

To remove a SharePoint roles from all IT Shop shelves

  1. Select the SharePoint > Roles category.
  2. Select the role in the result list.
  3. Select the Remove from all shelves (IT Shop) task.
  4. Confirm the security prompt with Yes.
  5. Click OK.

The SharePoint role is removed from all shelves by the One Identity Manager Service. All requests and assignment requests are canceled along with the SharePoint role as a result.

Detailed information about this topic
  • One Identity Manager IT Shop Administration Guide
Related topics

Additional tasks for managing SharePoint roles

After you have entered the main data, you can run the following tasks.

Displaying the SharePoint rules overview

To obtain an overview of a SharePoint role

  1. Select the SharePoint > Roles category.
  2. Select the role in the result list.
  3. Select the SharePoint role overview task.
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