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Identity Manager 9.1.2 - Administration Guide for Connecting to HCL Domino

Managing HCL Domino environments Synchronizing a Domino environment
Setting up initial synchronization of a Domino environment Domino server configuration Setting up a gateway server Creating a synchronization project for initial synchronization of a Notes domain Adjusting the synchronization configuration for Domino environments Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization Pausing handling of target system specific processes (Offline mode)
Managing Notes user accounts and employees Managing memberships in Notes groups Login information for Notes user accounts Using AdminP requests for handling Domino processes Mapping of Notes objects in One Identity Manager
Notes domains Notes user accounts Notes groups Notes certificates Notes templates Notes policies Notes mail-in databases Notes server Reports about Notes objects
Handling of Notes objects in the Web Portal Basic data for managing a Domino environment Configuration parameters for managing a Domino environment Default project template for Domino Processing methods of Domino system objects Domino connector settings

Adding Notes groups to system roles

NOTE: This function is only available if the System Roles Module is installed.

Use this task to add a group to system roles.

If you assign a system role to employees, all Notes user accounts owned by these employees inherit the group.

This task is not available for dynamic groups.

NOTE: Groups with Only use in IT Shop set can only be assigned to system roles that also have this option set. For more information, see the One Identity Manager System Roles Administration Guide.

To assign a group to system roles

  1. In the Manager, select the HCL Domino > Groups category.

  2. Select the group in the result list.

  3. Select the Assign system roles task.

  4. In the Add assignments pane, assign system roles.

    TIP: In the Remove assignments pane, you can remove the system role assignment.

    To remove an assignment

    • Select the system role and double-click .

  5. Save the changes.
Related topics

Adding Notes groups to the IT Shop

When you assign a group to an IT Shop shelf, it can be requested by the shop customers. To ensure it can be requested, further prerequisites need to be guaranteed:

  • The group is not a dynamic group.

  • The group must be labeled with the IT Shop option.

  • The group must be assigned a service item.

    TIP: In the Web Portal, all products that can be requested are grouped together by service category. To make the group easier to find in the Web Portal, assign a service category to the service item.

  • If you only want the group to be assigned to employees through IT Shop requests, the group must also be labeled with the Use only in IT Shop option. Direct assignment to hierarchical roles or user accounts is no longer permitted.

NOTE: With role-based login, the IT Shop administrators can assign groups to IT Shop shelves. Target system administrators are not authorized to add groups to IT Shop.

To add a group to the IT Shop.

  1. In the Manager, select the HCL Domino > Groups (non role-based login) category.

    - OR -

    In the Manager, select the Entitlements > Notes groups (role-based login) category.

  2. In the result list, select the group.

  3. Select the Add to IT Shop task.

  4. Select the IT Shop structures tab.

  5. In the Add assignments pane, assign the group to the IT Shop shelves.

  6. Save the changes.

To remove a group from individual shelves of the IT Shop

  1. In the Manager, select the HCL Domino > Groups (non role-based login) category.

    - OR -

    In the Manager, select the Entitlements > Notes groups (role-based login) category.

  2. In the result list, select the group.

  3. Select the Add to IT Shop task.

  4. Select the IT Shop structures tab.

  5. In the Remove assignments pane, remove the group from the IT Shop shelves.

  6. Save the changes.

To remove a group from all shelves of the IT Shop

  1. In the Manager, select the HCL Domino > Groups (non role-based login) category.

    - OR -

    In the Manager, select the Entitlements > Notes groups (role-based login) category.

  2. In the result list, select the group.

  3. Select the Remove from all shelves (IT Shop) task.

  4. Confirm the security prompt with Yes.

  5. Click OK.

    The group is removed from all shelves by the One Identity Manager Service. All requests and assignment requests with this group are canceled.

For more information about requesting company resources through the IT Shop, see the One Identity Manager IT Shop Administration Guide.

Related topics

Assigning Notes user accounts directly to a Notes group

To react quickly to special requests, you can assign groups directly to user accounts. This task is not available for dynamic groups.

To assign user accounts directly to a group

  1. In the Manager, select the HCL Domino > Groups category.

  2. Select the group in the result list.

  3. Select the Assign members task.

  4. Select the User tab.

  5. In Add assignments pane, assign user accounts.

    • (Optional) To filter the user accounts, select a domain in the Notes domains input field.

    TIP: In the Remove assignments pane, you can remove assigned user accounts.

    To remove an assignment

    • Select the user account and double-click .

  6. Save the changes.
Related topics

Assigning Notes groups directly to a Notes user account

Groups can be assigned directly or indirectly to a user account. Indirect assignment is carried out by allocating the employee and groups in hierarchical roles, such as departments, cost centers, locations, or business roles. If the employee has a Notes user account, groups in the hierarchical roles are inherited by this user account.

To react quickly to special requests, you can assign groups directly to user accounts. You cannot directly assign groups that have the Only use in IT Shop option.

To assign groups directly to user accounts

  1. In the Manager, select the HCL Domino > User accounts category.

  2. Select the user account in the result list.

  3. Select the Assign groups task.

  4. In the Add assignments pane, assign the groups.

    • (Optional) To filter the groups, select a domain in the Notes Domains input field.

    TIP: In the Remove assignments pane, you can remove the assignment of groups.

    To remove an assignment

    • Select the group and double-click .

  5. Save the changes.

User accounts cannot be manually added to dynamic groups. You can assign user accounts additionally to dynamic groups using the additional list.

Related topics
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