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Identity Manager 9.1.2 - Administration Guide for Connecting to Microsoft Exchange

Managing Microsoft Exchange environments Synchronizing a Microsoft Exchange environment
Setting up initial synchronization with Microsoft Exchange Customizing the synchronization configuration Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization Pausing handling of target system specific processes (Offline mode)
Basic data for managing a Microsoft Exchange environment Microsoft Exchange structure Microsoft Exchange mailboxes Microsoft Exchange mail users and Microsoft Exchange mail contacts Microsoft Exchange mail-enabled distribution groups Microsoft Exchange dynamic distribution groups Microsoft Exchange mail-enabled public folders Extensions for supporting Exchange hybrid environments Error handling Configuration parameters for managing a Microsoft Exchange environment Default project template for Microsoft Exchange Processing methods of Microsoft Exchange system objects Microsoft Exchange connector settings

Calendar settings for Microsoft Exchange mailboxes

You can enable the Calendar Attendant to automatically update changes to meeting data, such as meeting times or responses from attendees in the calendar.

Enter the following data on the Calendar tab.

Table 30: Mailbox calendar settings
Property Description

Enable Calendar Attendant

Specifies whether the Calendar Attendant is enabled for mailboxes. Other settings become available once the Calendar Attendant is enabled.

Permitted values are:

  • Calender Attendant not enabled: The calendar attendant is not activated.

  • Calender Attendant enabled: The calendar attendant is activated.

  • Resource booking attendant enabled: The resource booking attendant is automatically enabled for mailboxes of type Room.

New meeting requests are marked with the status "tentative".

Specifies whether meeting requests are automatically entered in the calendar with the Tentative status.

Permit meeting requests from external senders

Specifies whether meeting requests from external senders are entered in the calendar.

Delete expired meeting requests

Specifies whether to automatically delete old meeting requests from the calendar.

Delete expired meeting requests

Specifies whether to automatically delete messages to other attendees about forwarded meetings. These messages are moved to the Deleted items folder.

Related topics

Limits for Microsoft Exchange mailboxes

Enter the following main data on the Limits tab.

Table 31: Limits for a mailbox
Property Description

Number of saved messages

Number of saved messages. This data is determined through synchronization and cannot be edited manually.

Used disk space [byte]

Used disk space in bytes. This data is determined through synchronization and cannot be edited manually.

Max. send size [KB]

Maximum size for message in KB that a mailbox can send. The Microsoft Exchange organization global settings in the Microsoft Exchange System Manager come into effect for message delivery if there are no limitations.

Max. receiving size [KB]

Maximum size for message in KB that a mailbox can receive. The Microsoft Exchange organization global settings in the Microsoft Exchange System Manager come into effect for message delivery if there are no limitations.

Use default database values

Specifies whether the mailbox database limits are used.

Option set: Mailbox database limits are in use.

Option not set: Mailbox database limits are not in use.

Prohibit transfer at [KB]

Size of mailboxes in KB above which, sending, and receiving messages is prohibited.

Prohibit send at [KB]

Size of mailboxes in KB above which, sending messages is prohibited. If this size is exceeded the user is sent a message that messages must be deleted in the archive mailbox. The user is not able to send more messages until the size of the mailbox has been reduced.

Warn at [KB]

Maximum size in MB of the mailbox. If this size is exceeded the user is sent a warning that messages must be deleted in the archive mailbox.

Use default retention settings

Specifies whether to use the mailbox's default retention settings.

Option set: Mailbox database default settings are in use.

Option not set: Mailbox database default settings are not in use.

Store deleted objects [days]

Number of days the deleted objects (email message for example) remain on the server before being removed.

Do not delete permanently before a backup is made

Specifies whether objects are allowed to be deleted after a final backup is run.

Max. number subfolders

Maximum number of subfolders allowed in a mailbox. This property is available from Microsoft Exchange Server 2013 or later.

Warn at [subfolder]

Number of subfolders which can be created in a mailbox before the user is sent a warning. This property is available from Microsoft Exchange Server 2013 or later.

Max. folder levels

Maximum number of levels in the mailbox folder structure. This property is available from Microsoft Exchange Server 2013 or later.

Warn at [folder levels]

Number of folder levels which can be created before the user is sent a warning. This property is available from Microsoft Exchange Server 2013 or later.

Max. recoverable items

Maximum number of messages allowed in a folder in the Recoverable items folder. This property is available from Microsoft Exchange Server 2013 or later.

Warn at [recoverable items]

Number of items a folder in the Recoverable items folder can contain before a warning is sent to the user. This property is available from Microsoft Exchange Server 2013 or later.

Related topics

Microsoft Exchange mailbox archives

You can configure personal archives with which users can save messages in an archive mailbox.

Enter the following main data on the Archive tab.

Table 32: Archiving a mailbox
Property Description

Archiving enabled

Specifies whether a personal archive is created for this mailbox. Set this option if you want to set up a personal archive for this mailbox.

Archive mailbox database

Name of the archive mailbox database.

Archive name

Name of the archive.

Max. size of archive [MB]

Maximum size in MB that the personal archive of a mailbox may reach.

Archive warning from [MB]

Maximum size in MB of the archive mailbox. If this size is exceeded, the user is sent a warning that messages must be deleted in the archive mailbox.

Storage for Microsoft Exchange mailboxes

Enter the following data on the Retention tab.

Table 33: Mailbox retention main data
Property Description

Retention policy

Retention policy applying to this mailbox.

Retention hold during this period

Specifies whether retention policy is temporary halted during this period. Set this option if the policy for retention hold needs to be temporarily deferred, for example, during vacation. Specify the time period using the Start date and End date fields.

Start date

Start date on which to stop retention actions.

End date

Date on which to end retention actions.

Litigation hold

Specifies whether mailbox retention is mandatory.

Website for litigation hold

Website or document with more information to keep the user informed, when the Litigation hold option is set. This data is displayed to the user in Outlook.

Comment for litigation hold

Additional comment with more information to keep the user informed, when the Litigation hold option is set. This data is displayed to the user in Outlook.

Single item recovery

Specifies whether single item recovery is enabled.

Related topics
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