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Identity Manager 9.1 - Administration Guide for Connecting to Google Workspace

Mapping a Google Workspace environment in One Identity Manager Synchronizing a Google Workspace customer
Setting up initial synchronization of a Google Workspace customer Customizing the synchronization configuration for Google Workspace Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization Pausing handling of target system specific processes (Offline mode)
Managing Google Workspace user accounts and employees
Account definitions for Google Workspace user accounts Assigning employees automatically to Google Workspace user accounts Manually linking employees to Google Workspace user accounts Supported user account types Specifying deferred deletion for Google Workspace user accounts
Login information for Google Workspace user accounts Managing Google Workspace entitlement assignments Mapping of Google Workspace objects in One Identity Manager
Google Workspace customers Google Workspace user accounts Google Workspace groups Google Workspace products and SKUs Google Workspace organizations Google Workspace domains Google Workspace domain aliases Google Workspace admin roles Google Workspace admin privileges Google Workspace admin role assignments Google Workspace external email addresses Reports about Google Workspace objects
Handling of Google Workspace objects in the Web Portal Basic configuration data for managing a Google Workspace customer Troubleshooting the connection to a Google Workspace customer Configuration parameters for managing a Google Workspace environment Default project template for Google Workspace API scopes for the service account Processing methods of Google Workspace system objects Special features in the assignment of Google Workspace groups

Overview of all assignments

The Overview of all assignments report is displayed for some objects, such as authorizations, compliance rules, or roles. The report finds all the roles, for example, departments, cost centers, locations, business roles, and IT Shop structures in which there are employees who own the selected base object. In this case, direct as well as indirect base object assignments are included.

Examples:

  • If the report is created for a resource, all roles are determined in which there are employees with this resource.

  • If the report is created for a group or another system entitlement, all roles are determined in which there are employees with this group or system entitlement.

  • If the report is created for a compliance rule, all roles are determined in which there are employees who violate this compliance rule.

  • If the report is created for a department, all roles are determined in which employees of the selected department are also members.

  • If the report is created for a business role, all roles are determined in which employees of the selected business role are also members.

To display detailed information about assignments

  • To display the report, select the base object from the navigation or the result list and select the Overview of all assignments report.

  • Click the Used by button in the report toolbar to select the role class for which you want to determine whether roles exist that contain employees with the selected base object.

    All the roles of the selected role class are shown. The color coding of elements identifies the role in which there are employees with the selected base object. The meaning of the report control elements is explained in a separate legend. To access the legend, click the icon in the report's toolbar.

  • Double-click a control to show all child roles belonging to the selected role.

  • By clicking the button in a role's control, you display all employees in the role with the base object.

  • Use the small arrow next to to start a wizard that allows you to bookmark this list of employees for tracking. This creates a new business role to which the employees are assigned.

Figure 3: Toolbar of the Overview of all assignments report.

Table 23: Meaning of icons in the report toolbar

Icon

Meaning

Show the legend with the meaning of the report control elements

Saves the current report view as a graphic.

Selects the role class used to generate the report.

Displays all roles or only the affected roles.

Mapping of Google Workspace objects in One Identity Manager

You use One Identity Manager to manage all customer objects that are required for optimizing access control in the target system. These objects are imported into the One Identity Manager database during synchronization. You cannot display or edit their properties in the Manager.

Google Workspace customers

The target system for the synchronizing Google Workspace is the primary domain of a Google Workspace customer. Google Workspace customers are created as base objects for the synchronization in One Identity Manager. They are used to configure provisioning processes, automatic assignment of employees to user accounts, and to pass down Google Workspace entitlements to user accounts.

Creating Google Workspace customers

NOTE: The Synchronization Editor sets up the Google Workspace customers in the One Identity Manager database. If necessary, customers can also be created in the Manager.

To set up a customer

  1. In the Manager, select the Google Workspace > Google Workspace customers category.

  2. Click in the result list.

  3. On the main data form, edit the main data of the customer.

  4. Save the changes.
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