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Identity Manager 9.1 - Administration Guide for Connecting to HCL Domino

Managing HCL Domino environments

Architecture overview One Identity Manager users for managing Domino Configuration parameters for managing Domino environments

Synchronizing a Domino environment

Setting up initial synchronization of a Domino environment

Users and permissions for synchronizing with Domino

Domino server configuration Setting up a gateway server

System requirements for the gateway server Configuring the Notes client Copying Notes certificates Creating custom INI files Installing the One Identity Manager Service on the gateway server Setting up an archive database for backing up employee documents

Creating a synchronization project for initial synchronization of a Notes domain

Information required to set up Notes synchronization projects Creating an initial synchronization project for Notes domains Configuring the synchronization log

Adjusting the synchronization configuration for Domino environments

How to configure Domino synchronization Configuring synchronization of several Notes domains Changing system connection settings of Notes domains

Editing connection parameters in the variable set Editing target system connection properties

Updating schemas Speeding up synchronization with revision filtering Configuring the provisioning of memberships Configuring single object synchronization Accelerating single object synchronization Specify user types Creating mailbox files Creating and saving user ID files

Running synchronization

Starting synchronization Displaying synchronization results Deactivating synchronization Synchronizing single objects

Tasks following synchronization

Post-processing outstanding objects Adding custom tables to the target system synchronization Managing Notes user accounts through account definitions

Troubleshooting Ignoring data error in synchronization Pausing handling of target system specific processes (Offline mode)

Managing Notes user accounts and employees

Account definitions for Notes user accounts

Creating Notes account definitions Editing Notes account definitions Main data for Notes account definitions Editing manage levels Creating manage levels Assigning manage levels to Notes account definitions Main data for manage levels Creating mapping rules for IT operating data Entering IT operating data Modify IT operating data Assigning Notes account definitions to employees

Assigning Notes account definitions to departments, cost centers, and locations Assigning Notes account definitions to business roles Assigning Notes account definitions to all employees Assigning Notes account definitions directly to employees Assigning Notes account definitions to system roles Adding Notes account definitions to the IT Shop

Assigning Notes account definitions to target systems Deleting Notes account definitions

Assigning employees automatically to Notes user accounts

Editing search criteria for automatic employee assignment Finding employees and directly assigning them to user accounts Changing the manage level in Notes user accounts Assigning account definitions to linked user accounts

Manually linking employees to Notes user accounts Supported user account types

Default user accounts Administrative user accounts

Providing administrative user accounts for one employee Providing administrative user accounts for several employees

Privileged user accounts

Specifying deferred deletion for Notes user accounts

Managing memberships in Notes groups

Assigning Notes groups to Notes user accounts

Prerequisites for indirect assignment of Notes groups to Notes user accounts Assigning Notes groups to departments, cost centers and locations Assigning Notes groups to business roles Adding Notes groups to system roles Adding Notes groups to the IT Shop Assigning Notes user accounts directly to a Notes group Assigning Notes groups directly to a Notes user account

Effectiveness of membership in Notes user groups Notes group inheritance based on categories Overview of all assignments

Login information for Notes user accounts

Password policies for Notes user accounts

Predefined password policies Using password policies Creating password policies Editing password policies General main data of password policies Policy settings Character classes for passwords Custom scripts for password requirements

Checking passwords with a script Generating passwords with a script

Password exclusion list Checking passwords Testing password generation

Initial password for new Notes user accounts Email notifications about login data

Using AdminP requests for handling Domino processes

Automatically confirming AdminP requests AdminP request main data

Mapping of Notes objects in One Identity Manager

Editing main data of Notes domains General main data for Notes domains Defining categories for the inheritance of Notes groups Editing the synchronization project for a Notes domain

Notes user accounts

Creating and editing Notes user accounts General main data for Notes user accounts Notes user account email system Notes user account address data Additional main data of Notes user accounts Administrative data of Notes user accounts Assigning extended properties to Notes user accounts Specifying Notes user accounts as owners for documents Assigning owners to Notes user accounts Specifying Notes user accounts as administrators for documents Assigning administrators to Notes user accounts Maintaining excluded lists and additional lists for Notes user accounts The Notes user account overview Restoring user ID files

Restoring user ID files using ID vault Restoring user ID files through ID restore

Locking and unlocking Notes user accounts Deleting and restoring Notes user accounts

Creating Notes groups Editing main data of Notes groups General main data for Notes groups Assigning Notes mail-in databases to Notes groups Assigning Notes servers to Notes groups Adding Notes groups to Notes groups Specifying Notes groups as document owners Specifying Notes groups as document administrators Assigning owners to Notes groups Assigning administrators to Notes groups Assigning extended properties to Notes groups Displaying the Notes group overview Locking groups Dynamic groups

Extension groups Memberships in dynamic groups Assigning home servers Editing the excluded list Editing the inclusion list

Deleting Notes groups

Notes certificates

Editing main data of Notes certificates General main data for Notes certificates Notes certificates contact data Assigning owners to Notes certificates Assigning administrators to Notes certificates Displaying the Notes certificate overview Post-processing new Notes certificates Displaying Notes certificate requests

Notes templates Notes policies

Displaying Notes policies main data Notes policy main data Displaying Notes policy settings Assigning members to Notes policies Assigning owners to Notes policies Assigning administrators to Notes policies Displaying the Notes policy overview

Notes mail-in databases

Creating Notes mail-in databases Editing main data for Notes mail-in databases General main data of Notes mail-in databases Assigning mail-in databases to Notes groups Assigning owners to Notes mail-in databases Assigning administrators to Notes mail-in databases Maintaining excluded lists and additional lists for Notes mail-in databases Display the Notes mail-in database overview Deleting Notes mail-in databases

Editing main data of Notes servers General main data for Notes servers Notes server location data Notes server security settings Assigning Notes servers to Notes groups Assigning mail servers to Notes user accounts Assigning owners to server documents Assigning administrators to server documents Specifying administrator access

Assigning administrators with full permissions to Notes servers Assigning administrators to Notes servers Assigning database administrators to Notes servers Assigning administrators with full remote console access to Notes servers Assign read-only administrators on Notes servers Assigning system administrators to Notes servers Assign restricted system administrators to Notes servers

Setting up server permissions for Notes servers

Allow server access Restricting server access Creating databases and templates Creating new replicas Allow routing through servers Setting up Notes servers as passthru servers for routing Cause calling with the passthru server Destinations permitted for passthru servers Signing or running unrestricted methods and operations Running restricted LotusScript/Java agents Running simple agents and formula agents

Maintaining excluded lists and additional lists Displaying the Notes server overview Deleting Notes servers

Reports about Notes objects

Handling of Notes objects in the Web Portal Basic data for managing a Domino environment

Job server for Domino-specific process handling

General main data of Job servers Specifying server functions

Target system managers for Domino domains

Configuration parameters for managing a Domino environment Default project template for Domino Processing methods of Domino system objects Domino connector settings

Assigning Notes account definitions to all employees

Use this task to assign the account definition to all internal employees. Employees that are marked as external do not obtain this account definition. Once a new internal employee is created, they automatically obtain this account definition. The assignment is calculated by the DBQueue Processor.

IMPORTANT: Only run this task if you can ensure that all current internal employees in the database and all pending newly added internal employees obtain a user account in this target system.

To assign an account definition to all employees

In the Manager, select the HCL Domino > Basic configuration data > Account definitions > Account definitions category.
Select an account definition in the result list.
Select the Change main data task.
Select the Disable automatic assignment to employees task.
Confirm the security prompt with Yes.
Save the changes.

NOTE: To automatically remove the account definition assignment from all employees, run the Disable automatic assignment to employees task. The account definition cannot be reassigned to employees from this point on. Existing assignments remain intact.

Related topics

Assigning Notes account definitions directly to employees

To assign an account definition directly to employees

In the Manager, select the HCL Domino > Basic configuration data > Account definitions > Account definitions category.
Select an account definition in the result list.
Select the Assign to employees task.
In the Add assignments pane, add employees.
TIP: In the Remove assignments pane, you can remove assigned employees.

To remove an assignment
- Select the employee and double-click .
Save the changes.

Related topics

Assigning Notes account definitions to system roles

NOTE: This function is only available if the System Roles Module is installed.

Account definitions with the Only use in IT Shop option can only be assigned to system roles that also have this option set.

To add account definitions to a system role

In the Manager, select the HCL Domino > Basic configuration data > Account definitions > Account definitions category.
Select an account definition in the result list.
Select the Assign system roles task.
In the Add assignments pane, assign system roles.
TIP: In the Remove assignments pane, you can remove the system role assignment.

To remove an assignment
- Select the system role and double-click .
Save the changes.

Related topics

Adding Notes account definitions to the IT Shop

An account definition can be requested by shop customers when it is assigned to an IT Shop shelf. To ensure it can be requested, further prerequisites need to be guaranteed.

The account definition must be labeled with the IT Shop option.
The account definition must be assigned to a service item.

TIP: In the Web Portal, all products that can be requested are grouped together by service category. To make the account definition easier to find in the Web Portal, assign a service category to the service item.
If the account definition is only assigned to employees using IT Shop assignments, you must also set the Only for use in IT Shop option. Direct assignment to hierarchical roles may not be possible.

NOTE: IT Shop administrators can assign account definitions to IT Shop shelves if login is role-based. Target system administrators are not authorized to add account definitions in the IT Shop.

To add an account definition to the IT Shop (role-based login)

In the Manager, select the Entitlements > Account definitions category.
Select an account definition in the result list.
Select the Add to IT Shop task.
In the Add assignments pane, assign the account definitions to the IT Shop shelves.
Save the changes.

To add an account definition to the IT Shop (non role-based login)

In the Manager, select the HCL Domino > Basic configuration data > Account definitions > Account definitions category.
Select an account definition in the result list.
Select the Add to IT Shop task.
In the Add assignments pane, assign the account definitions to the IT Shop shelves.
Save the changes.

To remove an account definition from individual IT Shop shelves (role-based login)

In the Manager, select the Entitlements > Account definitions category.
Select an account definition in the result list.
Select the Add to IT Shop task.
In the Remove assignments pane, remove the account definitions from the IT Shop shelves.
Save the changes.

To remove an account definition from individual IT Shop shelves (non role-based login)

In the Manager, select the HCL Domino > Basic configuration data > Account definitions > Account definitions category.
Select an account definition in the result list.
Select the Add to IT Shop task.
In the Remove assignments pane, remove the account definitions from the IT Shop shelves.
Save the changes.

To remove an account definition from all IT Shop shelves (role-based login)

In the Manager, select the Entitlements > Account definitions category.
Select an account definition in the result list.
Select the Remove from all shelves (IT Shop) task.
Confirm the security prompt with Yes.
Click OK.

The account definition is removed from all shelves by the One Identity Manager Service. At the same time, any requests and assignment requests with this account definition are canceled.

To remove an account definition from all IT Shop shelves (non role-based login)

In the Manager, select the HCL Domino > Basic configuration data > Account definitions > Account definitions category.
Select an account definition in the result list.
Select the Remove from all shelves (IT Shop) task.
Confirm the security prompt with Yes.
Click OK.

The account definition is removed from all shelves by the One Identity Manager Service. At the same time, any requests and assignment requests with this account definition are canceled.

For more information about requesting company resources through the IT Shop, see the One Identity Manager IT Shop Administration Guide.

Related topics

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