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Identity Manager 9.2 - Administration Guide for Connecting to Exchange Online

About this guide Managing Exchange Online environments Synchronizing an Exchange Online environment
Setting up Exchange Online synchronization Customizing the synchronization configuration Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization Pausing handling of target system specific processes (Offline mode)
Basic data for managing an Exchange Online environment Exchange Online organization configuration Exchange Online mailboxes Exchange Online mail users Exchange Online mail contacts Exchange Online mail-enabled distribution groups
Creating Exchange Online mail-enabled distribution groups Editing main data for Exchange Online mail-enabled distribution groups Main data for Exchange Online mail-enabled distribution groups Receive restrictions for Exchange Online mail-enabled distribution groups Customizing send permissions for Exchange Online mail-enabled distribution groups Specifying moderators for Exchange Online mail-enabled distribution groups Specifying Exchange Online mail-enabled distribution groups Assigning Exchange Online mail-enabled distribution groups to Exchange Online recipients Exchange Online mail-enabled distribution group inheritance based on categories Adding Exchange Online dynamic distribution groups to Exchange Online mail-enabled distribution groups Adding an Exchange Online dynamic distribution group to Exchange Online mail-enabled distribution groups Adding Exchange Online mail-enabled public folder to Exchange Online mail-enabled distribution groups Assigning extended properties to Exchange Online mail-enabled distribution groups Deleting Exchange Online mail-enabled distribution groups
Exchange Online Office 365 groups Exchange Online dynamic distribution groups Exchange Online mail-enabled public folders Reports about Exchange Online objects Configuration parameters for managing an Exchange Online environment Default project template for Exchange Online Editing Exchange Online system objects Exchange Online connector settings

Main data for Exchange Online mail-enabled distribution groups

Table 19: Mail-enabled distribution group main data
Property Description

Azure Active Directory group

Azure Active Directory group for which the mail-enabled distribution group is created.

Azure Active Directory tenant

The Azure Active Directory tenant’s name.

Name

Name of the mail-enabled distribution group.

Simple display

Simple display name for systems that cannot interpret all the characters of normal display names.

Phonetic display name

Display name in phonetic letters. It is used if the pronunciation and spelling of the name do not match. For example, the display name is used to sort recipients in the hierarchical address book if no sort order is given. They are sorted in ascending order from A to Z.

If no phonetic name is given, they are sorted by the display name.

Sort order

Specifies the order in which to display recipients in the hierarchical address book. The larger the value, the higher the ranking in the sort order.

If no order is given or more than one entries have the same sort order, recipients are sorted by their phonetic display name.

Display name

Name as used in the address book.

Alias

Unique alias for further identification of the mail-enabled distribution group.

Group type

The type of group. Permitted values are Universal (default) and Universal, security-enabled.

Proxy addresses

Email addresses for the mail-enabled distribution group. You can also add other mail connectors (for example, CCMail, MS) in addition to the standard address type (SMTP, X400).

Use the following syntax to set up other proxy addresses:

Address type: new email address

Do not display in address list

Specifies whether the mail-enabled distribution group is visible in address books. Set this option if you want to prevent the mail-enabled distribution group from being displayed in address books. This option applies to all address books.

Email address

Email addresses for the mail-enabled distribution group.

Report to sender

Specifies whether the delivery reports are sent to the message sender.

Report to owner

Specifies whether the delivery reports are sent to the message owner.

Only limit messages from authenticated users

Specifies whether authentication data is requested from senders. Set this option if only messages from authenticated users are permitted.

Out-of-office message to sender

Set this option if the message sender should receive out-of-office messages.

Add to group

Specifies how members can join the mail-enabled distribution group. Permitted values are:

  • Open: Members can be added to the group without approval.

  • Closed: Only mail-enabled distribution group administrators can add members to the group. Requests to be added to the group are automatically denied.

  • Owner approval: Requests to be added to the group can be made and are approved by the mail-enabled distribution group administrators.

Use the Assign administrators task to specify administrators.

Leave group

Use this option to specify how members can leave the distribution group. Permitted values are:

  • Open: Members can leave the group without approval.

  • Closed: Members can only leave the group with administrator approval. Requests to leave the group are automatically denied.

Use the Assign administrators task to specify administrators.

Moderation enabled

Specifies whether the mail-enabled distribution group is moderated. Set this option if the distribution group should be moderated. Use the task Assign moderators to specify moderators.

Allow moderation of child groups Specifies how to approve messages if a moderate group appears in other moderated groups as a member.

Sending message

Specifies how senders are notified when they send messages to moderated distribution groups. Permitted values are:

  • Do not notify: The sender is not notified.

  • Only notify senders in your exchange organization: Only internal senders receive a notification.

  • Notify all senders: Internal and external senders receive notification.

IT Shop

Specifies whether the group can be requested through the IT Shop. If this option is set, the group can be requested by the employees through the Web Portal and distributed with a defined approval process. The group can still be assigned directly to mailboxes, mail users and mail contacts, and to hierarchical roles.

Only for use in IT Shop

Specifies whether the group can only be requested through the IT Shop. If this option is set, the group can be requested by the employees through the Web Portal and distributed with a defined approval process. Direct assignment of the group to hierarchical roles or mailboxes, mail users and mail contacts is not permitted.

Service item

Service item data for requesting the group through the IT Shop.

Risk index

Value for assessing the risk of assigning the group to mailboxes, mail users, and mail contacts. Set a value in the range 0 to 1. This field is only visible if the QER | CalculateRiskIndex configuration parameter is set.

For more information about risk assessment, see the One Identity Manager Risk Assessment Administration Guide.

Category

Categories used by mailboxes, mail users, and mail contacts to inherit groups. Groups can be selectively inherited by mailboxes, mail users, and mail contacts. To do this, the group and mailboxes, mail users, and mail contacts are divided into categories. Select one or more categories from the menu.

Related topics

Receive restrictions for Exchange Online mail-enabled distribution groups

NOTE: The Assign mail acceptance and Assign mail rejection assignments are mutually exclusive. You can specify whether to accept or deny the recipient's message.

To modify mail acceptance for mail-enabled distribution groups

  1. In the Manager, select the Azure Active Directory > Mail-enabled distribution groups category.

  2. Select the mail-enabled distribution group in the result list.

  3. Select the Assign mail acceptance task to specify recipients whose messages are accepted.

    - OR -

    Select the Assign mail rejection task to specify recipients whose messages are rejected.

  4. Select the table containing the recipient from the menu at the top of the form. You have the following options:

    • Mail-enabled distribution groups

    • Dynamic distribution groups

    • Mailboxes

    • Mail users

    • Mail contacts

    • Office 365 groups

  5. In the Add assignments pane, assign recipients.

    TIP: In the Remove assignments pane, you can remove assigned recipients.

    To remove an assignment

    • Select the recipient and double-click .

  6. Save the changes.

Customizing send permissions for Exchange Online mail-enabled distribution groups

Use the Send on behalf of send permission to specify which users can send messages on behalf of the distribution group.

To customize send permissions for mail-enabled distribution groups

  1. In the Manager, select the Azure Active Directory > Mail-enabled distribution groups category.

  2. Select the mail-enabled distribution group in the result list.

  3. Select the Assign send authorizations task.

  4. Select the table which contains the user from the menu at the top of the form. You have the following options:

    • Mail-enabled distribution groups

    • Mailboxes

    • Mail users

  5. In the Add assignments pane, assign users.

    TIP: In the Remove assignments pane, you can remove assigned users.

    To remove an assignment

    • Select the user and double-click .

  6. Save the changes.

Specifying moderators for Exchange Online mail-enabled distribution groups

Moderated distribution groups let a moderator approve or deny messages sent to a mail-enabled distribution group. Only after a message has been approved by a moderator can it be forwarded to members of the mail-enabled distribution group.

To specify moderators for a mail-enabled distribution group

  1. In the Manager, select the Azure Active Directory > Mail-enabled distribution groups category.

  2. Select the mail-enabled distribution group in the result list.

  3. Select the Assign moderators task.

  4. Select the table which contains the user from the menu at the top of the form. You have the following options:

    • Mailboxes

    • Mail contacts

    • Mail users

  5. In the Add assignments pane, add the moderators.

    TIP: In the Remove assignments pane, you can remove assigned moderators.

    To remove an assignment

    • Select the moderator and double-click .

  6. Save the changes.
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