Booking permissions for Exchange Online equipment mailbox and Exchange Online room mailbox
You can configure booking permissions of resources for equipment and room mailboxes.
Assuming that booking a resource is not going to result in a planning conflict or the resource's limits being exceeded, like the room capacity or the planned duration, you can allow meeting requests to be automatically approved.
Automatically approve meeting request if the resource is available
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If the Booking permissions for everyone option is set, every user can automatically reserve the resource with a meeting request that conform to the policy.
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Use the Assign booking permissions options to specify individual users whose meeting requests are automatically approved.
Allow meeting requests if the resource is available
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If the Booking permissions for everyone option is set, all users that adhere to the guidelines, are allowed to send meeting requests.
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Use the Assign in-policy meeting request permissions to specify individual users who can send requests which do not conform to the policies.
Automatically approve meeting requests if the resource is available and send meeting requests if the resource is not available.
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If the Out-of-policy request permissions for everyone is set, every user can automatically reserve the resource using a meeting request that conforms to the policy. Users can send meeting requests that do not conform to the policies. Meeting requests that do not fulfill the policies can be approved by the mailbox's delegate.
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Use the Assign out-of-policy meeting request permissions to specify individual users whose policy conform meeting requests are automatically approved and who can send meeting requests that do not conform to the policies. Meeting requests that do not fulfill the policies can be approved by the mailbox's delegate.
Adjusting receive restrictions for Exchange Online mailboxes
NOTE: The Assign mail acceptance and Assign mail rejection assignments are mutually exclusive. You can specify whether to accept or deny the recipient's message.
To adjust mail acceptance for mailboxes
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In the Manager, select the Microsoft Entra ID > Mailboxes category.
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Select a mailbox in the result list.
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Select the Assign mail acceptance task to specify recipients whose messages are accepted.
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Select the Assign mail rejection task to specify recipients whose messages are rejected.
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Select the table containing the recipient from the drop-down at the top of the form. You have the following options:
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In the Add assignments pane, assign recipients.
TIP: In the Remove assignments pane, you can remove assigned recipients.
To remove an assignment
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Save the changes.
Exchange Online mailbox permission: Send on behalf
You use the Send on behalf of send permissions to specify which users can send messages on behalf of the mailbox owner.
To customize send permissions for mailboxes
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In the Manager, select the Microsoft Entra ID > Mailboxes category.
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Select a mailbox in the result list.
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Select the Assign send authorizations task.
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Select the table which contains the user from the drop-down at the top of the form. You have the following options:
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In the Add assignments pane, assign users.
TIP: In the Remove assignments pane, you can remove assigned users.
To remove an assignment
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Save the changes.
Exchange Online mailbox permission: Send as
You use the Send as mailbox permissions to specify which users can send notifications about a mailbox. The notification is displayed as if it came from the mailbox owner.
To customize send permissions for mailboxes
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In the Manager, select the Microsoft Entra ID > Mailboxes category.
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Select a mailbox in the result list.
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Select the Assign send as permissions task.
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Select the table which contains the user from the drop-down at the top of the form. You have the following options:
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In the Add assignments pane, assign the user accounts.
TIP: In the Remove assignments pane, you can remove assigned user accounts.
To remove an assignment
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Save the changes.
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