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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Undo deprovision activity

The Undo deprovision activity restores the user or group that was deprovisioned with Active Roles. The activity causes Active Roles to roll back the changes made to the user or group object by applying the Active Roles deprovisioning policies. As a result, the object reverts to the state it was in before the deprovisioning-related changes were made.

The activity allows you to specify the user or group object you want the activity to restore. You can select the object when you configure the activity, or you can configure the activity to select the appropriate object at workflow run time. For more information, see Activity target.

The Undo deprovision activity also has a number of configuration settings that are common to CRUD activities:

  • Notification: Active Roles can notify via email about whether or not the activity has encountered an error condition at run time.

  • Error handling – CRUD activities: Determines whether or not the workflow is allowed to continue if the activity has encountered an error condition at run time.

  • "Run as" options: Determines the user account under which to run the activity.

  • Additional settings – CRUD activities: Some advanced configuration options that allow you to adjust the processing of the operation requested by the activity.

Delete activity

The Delete activity is intended to delete a particular object in Active Directory. The activity allows you to specify the object you want the activity to delete. You can select the object when you configure the activity, or you can configure the activity to select the appropriate object at workflow run time. For more information, see Activity target.

The Delete activity also has a number of configuration settings that are common to CRUD activities:

  • Notification: Active Roles can notify via email about whether or not the activity has encountered an error condition at run time.

  • Error handling – CRUD activities: Determines whether or not the workflow is allowed to continue if the activity has encountered an error condition at run time.

  • "Run as" options: Determines the user account under which to run the activity.

  • Additional settings – CRUD activities: Some advanced configuration options that allow you to adjust the processing of the operation requested by the activity.

Activity target

The execution of a CRUD activity results in a request to perform a certain operation on a certain object. For example, an Update activity requests Active Roles to make changes to the properties of a certain object, an Add to group activity requests Active Roles to add a certain object to particular groups, and so forth. The object on which the operation is requested by a CRUD activity is referred to as the target object of that activity, or simply "activity target".

When you configure a CRUD activity, you can use the following options to specify the activity target for that activity:

  • Fixed object in directory: The activity target is the given object. You can select the desired object in Active Directory when you configure a CRUD activity.

  • Object identified by workflow parameter: The activity target is the object specified by the value of a certain parameter of the workflow. You can choose the desired parameter from the workflow definition when you configure a CRUD activity.

  • Object from workflow data context: The activity target will be selected by the activity on the basis of the data found in the workflow environment at the time of executing the workflow. When configuring a CRUD activity, you can specify which object you want the activity to select at workflow run time.

  • Object identified by DN-value rule expression: The Distinguished Name (DN) of the activity target is specified by the string value of a certain rule expression. By using a rule expression, you can compose a string value based on properties of various objects found in the workflow environment at the time of executing the workflow. You can create the desired rule expression when you configure a CRUD activity.

The following table helps distinguish CRUD activity targets.

Table 59: CRUD activity targets

Activity

Activity target

Update

The object whose properties are to be changed. An Update activity requests Active Roles to change certain properties of a particular object. That object is referred to as the activity target of the Update activity.

Add to group

The object to be added to the groups. An Add to group activity requests Active Roles to add a certain object to particular groups. That object is referred to as the activity target of the Add to group activity.

Remove from group

The object to be removed from the groups. A Remove from group activity requests Active Roles to remove a certain object from particular groups. That object is referred to as the activity target of the Remove from group activity.

Move

The object to be moved. A Move activity requests Active Roles to move a certain object to a particular container in Active Directory. That object is referred to as the activity target of the Move activity.

Deprovision

The object to be deprovisioned. A Deprovision activity requests Active Roles to deprovision a certain object. That object is referred to as the activity target of the Deprovision activity.

Undo deprovision

The object to be restored. An Undo deprovision activity requests Active Roles to restore a certain object that was deprovisioned. That object is referred to as the activity target of the Undo deprovision activity.

Delete

The object to be deleted. A Delete activity requests Active Roles to delete a certain object. That object is referred to as the activity target of the Delete activity.

Notification

You can configure a CRUD activity to subscribe recipients to the notifications of the following events:

  • Activity completed successfully: When configured to notify of this event, the activity causes Active Roles to send a notification email if no significant errors occurred during the run of this activity.

  • Activity encountered an error: When configured to notify of this event, the activity causes Active Roles to send a notification email if any significant errors occurred during the run of this activity.

The notification settings specify the notification event and its recipients. When run by the workflow, the activity prepares a notification message appropriate to the specified event. Active Roles retains the message prepared by the activity, and sends the message to the specified recipients when the event occurs. The notification settings are similar to the notification settings of a Notification activity. For more information, see Notification activity.

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