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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Viewing or setting policies on AD LDS objects

By using the Active Roles Console, you can apply Active Roles Policy Objects to establish policy-based control and perform auto-provisioning of AD LDS data the same way as you do for the directory data held in Active Directory domains. By providing the ability to strictly enforce operating policies and to prevent unregulated access to sensitive information stored in AD LDS, Active Roles helps ensure the security of your business-critical data. Policy Objects can be configured to determine a wide variety of policies as applied to AD LDS, including data format validation, rule-based auto-provisioning of certain portions of data in AD LDS, and script-based, custom actions on AD LDS data.

You can use the following instructions to view or modify a list of Policy Objects that are applied to a given AD LDS object, such as an AD LDS user, group, Organizational Unit, container, or entire directory partition. For more information on how to create, configure and apply Policy Objects, see Rule-based autoprovisioning and deprovisioning.

To view or modify the list of Policy Objects on an AD LDS object

  1. In the Console tree, under AD LDS (ADAM), locate and select the container that holds the object on which you want to view or modify the list of Policy Objects.

  2. In the details pane, right-click the object, and click Properties.

  3. On the Administration tab in the Properties dialog, click Policy.

  4. In the Active Roles Policy dialog, view the list of Policy Objects that have effect on the AD LDS object, or modify the list as follows:

    • To apply an additional Policy Object to the AD LDS object, click Add, select the Policy Object to apply, and then click OK.

    • To remove the effect of a Policy Object on the AD LDS object, select the Policy Object from the list and click Remove. Alternatively, select the Blocked check box next to the Policy Object name.

  5. Click OK to close the Active Roles Policy dialog.

  6. Click OK to close the Properties dialog for the AD LDS object.

In the Active Roles Policy dialog, a Policy Object can only be removed if it is applied to the AD LDS object you have selected (rather than to a container that holds the AD LDS object). To view the Policy Objects that can be removed on the current selection, click Advanced, and then clear the Show inherited check box.

Instead of removing a Policy Object in the Active Roles Policy dialog, you can select the Blocked check box in the list entry for that Policy Object in order to remove the effect of the Policy Object on the AD LDS object. In this way, you can remove the effect of a Policy Object regardless of whether the Policy Object is applied to the AD LDS object itself or to a container that holds the object. If you block a Policy Object on a given AD LDS object, the policy settings defined by that Policy Object no longer take effect on the AD LDS object. You can undo this action by clearing the Blocked check box.

One Identity Starling Join and configuration through Active Roles

Active Roles 8.1.1 supports integration with One Identity Starling services. The Starling Join feature in Active Roles now enables you to connect to One Identity Starling, the Software as a Service (SaaS) solution of One Identity. The Starling Join feature enables access to the Starling services through Active Roles, allowing you to benefit from the Starling services such as Identity Analytics and Risk Intelligence, and Starling Connect.

To start the wizard, in the Active Roles Configuration Center, click Dashboard > Starling > Configure.

To join One Identity Starling to Active Roles, in the Active Roles Configuration Center, navigate to Starling and click Join One Identity Starling. The Join to One Identity Starling wizard also includes links, which provide assistance for using Starling:

  • The Online link displays information about the Starling product and the benefits you can take advantage of by subscribing to Starling services.

  • The Trouble Joining link displays the Starling support page with information on the requirements and process for joining with Starling.

Prerequisites to configure One Identity Starling

Before you configure Starling using the Active Roles Configuration Center, ensure the following:

  • Users must have acquired valid Starling Credentials, such as a Starling Organization Admin account or a Collaborator account. For more information on Starling, see the One Identity Starling User Guide.

  • The computer running Active Roles must have TLS version 1.2 enabled. For more information, see How to enable TLS 1.2 on clients in the Microsoft Core infrastructure documentation.

  • The computer running Active Roles must be able to connect directly to the web and reach the following web addresses at a minimum:

    • *.cloud.oneidentity.com

    • *.cloud.oneidentity.eu

    NOTE: Additional Microsoft URLs may be required depending on your Starling integration with Azure. For more information, see KB Article 229909 on the One Identity Support Portal.

  • The Active Roles Administration Service must be running on the computer where you want to configure Starling.
  • The Active Roles Administration Service must have a managed domain.

  • You must disable IE Enhanced Security Configuration to allow the Starling Join process to complete. Once the Starling Join process has completed, you can re-enable this setting. Follow the steps to disable IE Enhanced Security Configuration.

To disable IE Enhanced Security Configuration

  1. Open Server Manager.

  2. On the left pane, select Local Server.

  3. On the right pane, next to IE Enhanced Security Configuration, click On and in the popup window, turn Off the appropriate connection type (Administrators or Users). If unsure, turn off both connection types.

Configuring Active Roles to join One Identity Starling

To configure Active Roles to join One Identity Starling

  1. On the Active Roles Configuration Center, under Starling, click Configure.

  2. Click Join One Identity Starling. The Get Started page on the Starling product is displayed.

  3. On the Starling Get Started page, enter your work email address enabled with Starling, and click Next.

  4. Enter the Starling credentials provided to you at the time of subscribing to Starling and follow the instructions displayed on the wizard to continue.

    NOTE: Consider the following when configuring Active Roles to join One Identity Starling:

    • If you have a Starling account, when a subscription is created for you, you will receive a Starling invitation email. Click the link in the email and log in to the Starling account.

    • If you do not have a Starling account, when a subscription is created for you, you will get a Starling Sign-up email to complete a registration process to create a Starling account. Complete the registration and log in using the credentials that you have provided during registration. For account creation details, see the One Identity Starling User Guide.

    The One Identity Starling dialog appears in Active Roles with a progress message indicating the Starling joining progress. A join confirmation page appears with the name of the Active Roles instance that will be joined to Starling.

    After the operation is completed successfully, the Starling tab appears with Account Joined success message.

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