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Identity Manager 9.2.1 - Web Designer Web Portal User Guide

General tips and getting started Managing reports Security keys (WebAuthn) Requests
Setting up and configuring request functions Requesting products Managing the Saved for Later list Pending requests Displaying request history Resubmitting requests Canceling requests Renewing products with limit validity periods Unsubscribing products Displaying requests Undoing approvals Managing request inquiries directed at you Auditing requests Managing escalated requests
Attestation
Managing attestation inquiries directed at you Managing attestations Attestors for attestation cases Displaying attestation history Auditing attestations My attestation cases Managing escalated attestation cases Pending attestations
Compliance Responsibilities
Auditing
Auditing departments Auditing application roles Auditing devices Auditing business roles Auditing identities Auditing cost centers Auditing multi-request resources Auditing multi requestable/unsubscribable resources Auditing resources Auditing software Auditing locations Auditing system roles Auditing system entitlements Auditing assignment resources
Managing task delegations Ownerships Governance administration
Managing departments Managing business roles Managing identities Managing cost centers Managing multi-request resources Managing multi requestable/unsubscribable resources Managing resources Managing locations System entitlements Managing system roles Managing assignment resources
My responsibilities
Specifying keywords for requestable products Managing my departments Managing my application roles Managing my devices Managing my business roles Managing my identities Managing my cost centers Managing my multi-request resources Managing my multi requestable/unsubscribable resources Managing my resources Managing my software applications Managing my locations Managing my system entitlements Managing my system roles Managing my assignment resources
Opening other web applications Managing tickets Discovering your statistics on the home page Appendix: Attestation conditions and approval policies from attestation procedures Appendix: Page and menu descriptions
Information (menu description) My requests (menu description) Profile (menu description) Help (menu description) Request (menu description) Attestation (menu description)
My attestation status (page description) My actions (page description)
Pending attestations (page description)
Pending attestations – Attestation policies (page description) Pending attestations: One Identity Manager application roles (page description) Pending attestations: Departments (page description) Pending attestations: System roles (page description) Pending attestations: Locations (page description) Pending attestations: Business roles (page description) Pending attestations: PAM assets (page description) Pending attestations: PAM user accounts (page description) Pending attestations: Identities (page description) Pending attestations: Cost centers (page description) Pending attestations: User accounts (page description) Pending attestations: System entitlements (page description) Pending attestations: Resources (page description) Pending attestations: Assignment resources (page description) Pending attestation: Multi-request resources (page description) Pending attestations: Software (page description) Pending attestations: Multi requestable/unsubscribable resources (page description) Pending attestations: Devices (page description) Pending attestations – approvals (page description)
Attestation history (page description) Attestation inquiries (page description)
Auditing (page description) Governance administration (page description) Attestation escalation approval (page description)
Compliance (menu description) Responsibilities (menu description)
My responsibilities (page description)
Identities (page description) System entitlements (page description) Business roles (page description) System roles (page description) Departments (page description) Cost centers (page description) Locations (page description) Application roles (page description) Resources (page description) Assignment resources (page description) Multi-request resources (page description) Software (page description) Multi requestable/unsubscribable resources (page description) Devices (page description)
Delegating tasks (page description) Ownerships (page description) Auditing (page description)
Auditing – Departments (page description) Auditing – Application roles (page description) Auditing – Device (page description) Auditing – Business roles (page description) Auditing – Identity details (page description) Auditing – Cost center (page description) Auditing – Multi-request resources (page description) Auditing – Multi requestable/unsubscribable resources (page description) Auditing - Resources (page description) Auditing – Software (page description) Auditing – Locations (page description) Auditing – System roles (page description) Auditing - Assignment resource (page description) Auditing – Active Directory (page description) Auditing – Azure Active Directory (page description) Auditing – Custom target system group (page description) Auditing – Google Workspace (page description) Auditing – Domino (page description) Auditing – LDAP (page description) Auditing – Oracle E-Business Suite (page description) Auditing – Privileged Account Management (page description) Auditing – SAP R/3 (page description) Auditing – Unix (page description)
Governance administration (page description)
Business roles (page description) Identities (page description) Multi-request resources (page description) Multi requestable/unsubscribable resources (page description) Organization (page description) Resources (page description) System entitlements (page description) System roles (page description) Assignment resources (page description)
Tickets (menu description)

Overview – System entitlement (page description)

To open the Overview – System entitlement page go to Responsibilities > My Responsibilities > System Entitlements > select system entitlement > Overview.

On the Overview – System entitlement page, you can see all the information relevant to the system entitlement summarized in an overview (see Displaying my system entitlements' overviews).

This information is displayed as shapes. For more information, click on the links inside one of the shapes.

Main data – System entitlement (page description)

To open the Main data – System entitlement page go to Responsibilities > My Responsibilities > System Entitlements > select system entitlement > Main data.

On the Main data – System entitlement page, you can:

The following tables give you an overview of the different functions and content on the Main data – System entitlement page.

Table 299: Controls

Control

Description

Request modification

NOTE: This button is only available for Active Directory groups.

Use this button to request the changes to the following properties of the Active Directory group (see Displaying and editing my system entitlements' main data):

  • Group scope: Select the scope that specifies the range of the group's usage within the domain or forest. The group's scope specifies where the group is allowed to issue permissions. You can specify one of the following group scopes:

    • Global group: Global groups can be used to provide cross-domain authorizations. Members of a global group are only user accounts, computers, and groups belonging to the global group’s domain.

    • Local: Local groups are used when authorizations are issued within the same domain. Members of a domain local group can be user accounts, computers, or groups in any domain.

    • Universal: Universal groups can be used to provide cross-domain authorizations available. Universal group members can be user accounts and groups from all domains in one domain structure.

  • Group type: Specify whether this is an Active Directory security group or an Active Directory distribution group.

Request deletion

NOTE: This button is only available for Active Directory groups.

Use this button to request to delete the group (see Deleting my Active Directory groups).

Save

Use this button to save the changes to the main data.

You can change the following main data.

Table 300: System entitlement main data

Property

Description

Name

Enter a full, descriptive name for the system entitlement.

Canonical name

Shows the automatically generated canonical name of the system entitlement.

Distinguished name

Shows the automatically generated distinguished name of the system entitlement.

Display name

Enter a name for displaying the system entitlement in the One Identity Manager tools.

Notes domain

Shows the Notes domain name.

Service item

Click Create a new service item and create a new service item (a product).

If a service item is already assigned, click Change and select a service item.

You cannot use a system entitlement until a service item has been assigned to it.

Description

Enter a description for the system entitlement.

Category

Select the category for system entitlement inheritance. User accounts can inherit system entitlements selectively. To do this, system entitlements and user accounts are divided into categories.

Risk index

Use the slider to define the risk index. This value is used to assess the risk of assigning system entitlements to user accounts.

For more information about risk assessment, see the One Identity Manager Risk Assessment Administration Guide.

IT shop

Enable this check box to allow the system entitlement to be requested through the IT Shop. This system entitlement can be requested by your identities through the Web Portal and allocated by defined approval processes. The system entitlement can still be assigned directly to identities and hierarchical roles. For more information about IT Shop, see the One Identity Manager IT Shop Administration Guide.

Only use in IT Shop

Enable the check box to allow the system entitlement to be requested through the IT Shop if required. This system entitlement can be requested by your identities through the Web Portal and allocated by defined approval processes. The system entitlement may not be assigned directly to hierarchical roles.

IT shop product is inactive

Select the check box if the system entitlement is not used. Only enabled system entitlements can be assigned within One Identity Manager. If a system entitlement is disabled, assignment of the system entitlement is not permitted. However, existing assignments remain intact.

Memberships – System entitlement (page description)

To open the Memberships – System entitlement page go to Responsibilities > My Responsibilities > System Entitlements > select system entitlement > Memberships.

On the Memberships – System entitlement page, you can:

The following tables give you an overview of the different functions and content on the Memberships – System entitlement page.

Table 301: Controls

Control

Description

Request memberships

Use this button to request the system entitlement for identities (see Assigning identities to my system entitlements).

Deleting memberships

Use this button to delete the system entitlement's assignment for selected identities (see Removing identities from my system entitlements).

Select the check box in front of the identities whose membership in the system entitlement you want to delete and click this button.

Table 302: Columns

Column

Description

Identity

Shows you the name of the identity to which the system entitlement is assigned.

Origin

Shows you whether the system entitlement was assigned to the identity directly or indirectly.

TIP: For each identity, you can see more useful information in the details pane. To do this, click the appropriate instance in the list. If the identity did not receive the membership through a direct assignment (for example, through an assignment request or delegation), the Request tab provides more information:

  • Information: Displays general information about a request. The information displayed varies and is dependent on the service category from which the request was triggered.

  • Workflow: Displays the life cycle chronologically as from the time of request.

  • Compliance: Displays possible rule violations for this request.

  • Entitlements: Show which entitlement are assigned to the role (if a role was requested).

TIP: You can show less data by using the column filters. For more information, see Filtering.

Child groups – System entitlement (page description)

To open the Child groups – System entitlement page go to Responsibilities > My Responsibilities > System Entitlements > click system entitlement > Child groups.

On the Child groups – System entitlement page, you can:

The following table gives you an overview of the different features and content on the Child groups – System entitlement page.

Table 303: Controls

Control

Description

Remove selected

Use this button to remove selected child groups (see To remove child groups from my system entitlements).

Select the check box in front of the group that you want to remove and click this button.

New child group

Use this button to assign a child group to the system entitlement (see Assigning child groups to my system entitlements).

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