Identity Manager 8.2.1 - Web Designer Web Portal User Guide

To open the Identities page go to Responsibilities > My Responsibilities > Identities.

On the Identities page, you can:

View all the identities that you manage (see Displaying my identities)
Add new identities (see Adding your own identities)
Show your identities' rule violations (see Displaying my identities' rule violations)

If you click an identity in the list, a new page opens (see Identity overview page (page description)), which contains more information and configuration options for the identity.

The following tables give you an overview of the different functions and content on the Identities page.

Table 271: Controls
Control	Description
Show only direct reports	Select the check box if you to show only identities that report directly to you. To show all the identities that you manage (indirectly too), do not select the check box.
Rule violations	Opens the Rule violations by direct reports page (see Rule violations of directly subordinated identities (page description)). Use this button to show all the rule violations of all identities that report to you (see Displaying my identities' rule violations).
Add a new identity	Opens the Add a New Identity page (see Adding a new identity (page description)). Use this button to add a new identity to the system (see Adding your own identities).

Table 272: Columns
Column	Description
Display	Shows the identity's name.
Primary department	Shows the department that the identity is primarily assigned to.

TIP: You can show less data by using the column filters. For more information, see Filtering.

Rule violations of directly subordinated identities (page description)

To open the Rule violations of directly subordinated identities page go to Responsibilities > My Responsibilities > Identities > Rule Violations.

On the Rule Violations of Directly Subordinate Identities page you can view all rule violations of identities that report directly to you (see Displaying my identities' rule violations).

The following table gives an overview of the various content of the Rule violations of directly subordinated identities page.

Table 273: Columns
Column	Description
Employee	Shows you the name of the identity causing the rule violation.
Rule violation	Shows you the name of the compliance rule that the identity violates.
Checked	Shows whether the rule violation was tested.
Exception is approved	Shows you whether an exception was approved for the rule violation.
Risk index (calculated)	Shows the severity of the rule violation (meaning the calculated risk index). The higher this value is, the higher the risk that this rule violation poses.
Risk index (reduced)	Shows the risk index taking mitigating controls into account. A rule’s risk index can be reduced by a significance amount after mitigating controls have been applied. Mitigating controls are processes that exist outside the One Identity Manager solution and that reduce the risk of violation. For more information, see Compliance – Governance Administration.
Approval date	Shows you when an approval decision about the rule violation was made.
Reason	Shows you the reason for the rule violation decision.

Adding a new identity (page description)

To open the Add a New Identity page go to Responsibilities > My Responsibilities > Identities > Add a new identity.

On the Add a New Identity page, you can create a new identity for which you are responsible. Do this by entering the new identity's main data (see Adding your own identities).

Enter the following main data.

Table 274: Identities main data
Property	Description
Personal data
Last name	Enter the identity's last name.
First name	Enter the identity's first name.
Middle name	Enter the identity's middle name.
Date of birth	Enter the identity's date of birth. Click the (Calendar) to do this and use the date picker to select the date of birth.
Personnel number	Enter the identity's personnel number.
Gender	In the menu, select the identity's gender.
Central user account	Enter the name of the identity's central user account.
Default email address	Enter the identity's default email address.
Organizational information
Primary cost center	Click Assign/Change and select the identity's primary cost center.
Primary department	Click Assign/Change and select the identity's primary department.
External	Select the check box if this is an external identity.
Employee type	In the menu, select what type of identity this is. For example, an identity of this company or a trainee.
Entry date	Enter the date the identity started at the company. Click the (Calendar) and use the date picker to select the starting date.
Leaving date	Enter the date that the identity leaves the company. Click the (Calendar) to do this and use the date picker to select the leaving date.
Manager	Shows you the identity's manager. TIP: If necessary, you can transfer the identity's manager at a later date (see Assigning other managers to my identities).

Primary location	Click Assign/Change and select the identity's primary location.
Building	Enter the building where the identity works.
Floor	Enter which floor the identity works on.
Room	Enter the room the identity works in.
Street	Enter the road where the identity works.
Zip code	Enter the zip code of the identity's work location.
City	Enter the city where the identity works.

Identity overview page (page description)

To open an identity's overview page go to Responsibilities > My Responsibilities > Identities and click an identity.

On the identity's overview page, you can perform various actions on the identity you selected beforehand.

To do this, click on one of the tiles:

Table 275: Tiles
Tile	Description
Overview	Opens the Overview - Identity page (see Overview – Identity (page description)). Here you can see all the relevant information about departments summarized in an overview. (see Displaying my identities' overviews). For more information, click on the links inside one of the shapes.
Main data	Opens the Main data – Identity page (see Main data – Identity (page description)). Here you can see and edit the identity's main data (see Displaying and editing my identities' main data).
Permissions	Opens the Entitlements – Identity page (see Entitlements – Identity (page description)). You select the following actions: Display entitlements assigned to the identity (see Displaying my identities' entitlements) Remove the identity's entitlements (see Deleting my identities' entitlements)
My Requests	Opens the Requests – Identity page (see Requests - Identity ((page description))). Here you can see all the products that this identity has requested or were requested for them (see Displaying my identity requests).
Delegations	Opens the Delegations – Identity page (see Delegations – Identity (page description)). You select the following actions: Display all delegations that the identity is involved in (see Deleting my identities' delegations) Delegate the identity's role memberships and responsibilities to other identities (see Adding delegations for my identities) Cancel delegations (see Canceling my identities' delegations) Delete delegations (see Deleting my identities' delegations)
Attestation	Opens the Attestation – Identity page (see Attestations – Identity (page description)). You select the following actions: Display all attestation cases linked to this identity (see Displaying attestation cases of my identities) Display details of the objects being attested (see Displaying attestation cases of my identities) Make approval decisions about pending attestation cases (see Approving and denying my identities' attestation cases) Display attestors of pending attestation cases (see Displaying attestors of my identities' pending attestation cases) Send reminders to approvers (see Sending reminders about my identities' pending attestation cases)
Risk	Opens the Risk – Identity page (see Risk – Identity (page description)). Here you can see the identity's risk index (see Displaying my identities' risk indexes). For more information about risk assessment, see the Risk assessment.
History	Opens the History – Identity page (see History – Identity (page description)). Here you can see all the changes made to the identity (see My identities' history).
Passcode	Here you can create a passcode for the identity if it has forgotten its Web Portal login password and cannot reset it using the question-and-answer function (see Creating passcodes for my identities).

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Identity Manager 8.2.1 - Web Designer Web Portal User Guide

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