Identity Manager 9.0 LTS - Web Designer Web Portal User Guide

To open the Create New Attestation Policy page go to Attestation > Governance Administration > Attestation Policy Settings > New attestation policy.

On the Create New Attestation Policy page you can create a new attestation policy.

The following tables give you an overview of the various features and content on the Attestation Policy Settings page.

Table 223: Controls
Control	Description
Create	Use this button to save the attestation policy with your settings.
Cancel	Use this button to cancel creation of the new attestation policy.

You can specify the following main data.

Table 224: Attestation policy main data
Property	Description
Disabled	Specify whether the attestation policy is disabled or not. Attestation cases cannot be added to disabled attestation policies and, therefore, no attestation is done. Completed attestation cases can be deleted once the attestation policy is disabled.
Attestation policy	Enter a name for the attestation policy.
Description	Enter a description of the attestation policy.
Attestation procedure	Click Assign/Change and specify which objects will be attested with this attestation policy. NOTE: The selection of the attestation procedure is crucial. The selected attestation procedure determines, amongst other things, the available options when conditions are added. The available options are modified to match the attestation procedure.
Approval policies	Specify who can approve the attestations. Depending on which attestation procedure you selected, different approval policies are available.
Attestors	Click Assign/Change and then select the identities that can make approval decisions about attestation cases. NOTE: This field is only shown if you have selected an attestation policy in the Attestation policy menu that demands attestation by an approver (for example, Attestation by selected approvers).
Calculation schedule	Specify how often an attestation run is started with this attestation policy. Each attestation run creates a new attestation case respectively.
Time required (days)	Specify how many days attestors have to make an approval decision about the attestation cases governed by this policy. If you do not want to specify a time, enter 0.
Owner	Select the identity that is responsible for this attestation policy. This identity can view and edit the attestation policy.
Risk index	Use the slider to define the attestation policy's risk index. This value specifies the risk for the company if attestation for this attestation policy is denied.
Compliance frameworks	Click Assign/Change and add a compliance framework to use. Compliance frameworks are used for classifying attestation policies, compliance rules, and company policies according to regulatory requirements. For example, internal requirements or auditing requirements.
Close obsolete tasks automatically	Specify whether attestation cases pending for this attestation policy are automatically closed if new attestation cases are created (for example, when there is a new attestation run of this attestation policy). If an attestation run with this attestation policy is started and the option is set, new attestation cases are created according to the condition. All pending, obsolete attestation cases for newly determined attestation objects of this attestation policy are stopped. Attestation cases for attestation objects that are not recalculated, remain intact.
Approval by multi-factor authentication	Specify whether approvals about attestation cases governed by this attestation policy require multifactor authentication.

In the Object selection, you use conditions to specify which objects are to be attested. The following table gives you an overview of the various features in the Object selection view.

Table 225: Controls in the object selection
Control	Description
All conditions must be fulfilled:	Enable this option to have new attestation cases created for all objects that meet each of the conditions the next time the attestation policy is run. If one of the objects to attest does not fulfill a condition, this object is not attested. In addition, use of this option generates a intersecting set of all the individual conditions of the selected objects.
At least one condition must be fulfilled:	Enable this option so that new attestation cases are created for all objects that meet at least one of the conditions the next time the attestation policy is run. Use of this option generates a superset of all the individual conditions of the selected objects.
Add condition	Use this button to create a new condition. Conditions specify which objects to attest. For more information about the different conditions, see Appendix: Attestation conditions and approval policies from attestation procedures.
Number of objects matching in total	Click the displayed number to preview all objects that to attest.
Edit condition	Use this button to edit an existing condition.
Delete condition	Use this button to delete and an existing condition.
Refresh	Use this button to update the total number of matching objects.

Editing attestation policies (page description)

To open the Edit attestation policy page go to Attestation > Governance Administration > Attestation Policy Settings > (Edit attestation policy).

On the Edit attestation policy page, you can:

Set up a schedule after the attestation case is generated
Disable the attestation policy
Select an identity to be responsible for granting or denying approval of attestation cases
Enable or disable automatic closing of obsolete attestation cases by the system
Create/edit condition for ascertaining which objects to attest

The following tables give you an overview of the various features and content on the Edit attestation policy page.

Table 226: Controls
Control	Description
Save	Use this button to save the attestation policy with the changes you have made.
Delete	Use this button to delete the attestation policy.
Cancel	Use this button to discard the changes to the attestation policy.

You can change the following main data.

Table 227: Attestation policy main data
Property	Description
Disabled	Specify whether the attestation policy is disabled or not. Attestation cases cannot be added to disabled attestation policies and, therefore, no attestation is done. Completed attestation cases can be deleted once the attestation policy is disabled.
Attestation policy	Enter a name for the attestation policy.
Description	Enter a description of the attestation policy.
Attestation procedure	Click Assign/Change and specify which objects will be attested with this attestation policy. NOTE: The selection of the attestation procedure is crucial. The selected attestation procedure determines, amongst other things, the available options when conditions are added. The available options are modified to match the attestation procedure.
Approval policies	Specify who can approve the attestations. Depending on which attestation procedure you selected, different approval policies are available.
Attestors	Click Assign/Change and then select the identities that can make approval decisions about attestation cases. NOTE: This field is only shown if you have selected an attestation policy in the Attestation policy menu that demands attestation by an approver (for example, Attestation by selected approvers).
Calculation schedule	Specify how often an attestation run is started with this attestation policy. Each attestation run creates a new attestation case respectively.
Time required (days)	Specify how many days attestors have to make an approval decision about the attestation cases governed by this policy. If you do not want to specify a time, enter 0.
Owner	Select the identity that is responsible for this attestation policy. This identity can view and edit the attestation policy.
Risk index	Use the slider to define the attestation policy's risk index. This value specifies the risk for the company if attestation for this attestation policy is denied.
Compliance frameworks	Click Assign/Change and add a compliance framework to use. Compliance frameworks are used for classifying attestation policies, compliance rules, and company policies according to regulatory requirements. For example, internal requirements or auditing requirements.
Close obsolete tasks automatically	Specify whether attestation cases pending for this attestation policy are automatically closed if new attestation cases are created (for example, when there is a new attestation run of this attestation policy). If an attestation run with this attestation policy is started and the option is set, new attestation cases are created according to the condition. All pending, obsolete attestation cases for newly determined attestation objects of this attestation policy are stopped. Attestation cases for attestation objects that are not recalculated, remain intact.
Approval by multi-factor authentication	Specify whether approvals about attestation cases governed by this attestation policy require multifactor authentication.

In the Object selection, you use conditions to specify which objects are to be attested. The following table gives you an overview of the various features in the Object selection view.

Table 228: Controls in the object selection
Control	Description
Adding conditions	Use this button to create a new condition. Conditions specify which objects to attest. For more information about the different conditions, see Appendix: Attestation conditions and approval policies from attestation procedures.
Number of objects matching in total	Click the displayed number to preview all objects that to attest.
Editing conditions	Use this button to edit an existing condition.
Deleting conditions	Use this button to delete and an existing condition.
Refresh	Use this button to update the total number of matching objects.

Attestation escalation approval (page description)

To open the Attestation Escalation Approval page go to Attestation > Escalation.

If the are attestations pending and the approver responsible is not available for an extended period or has no access to Web Portal, the fallback approver or member of the chief approval team must make an approval decision. For more information about the chief approval team, see the One Identity Manager Attestation Administration Guide.

On the Attestation Escalation Approval, you can display attestation cases grouped by attestation policy and then, on the Attestation Escalation Approval - <attestation policy> page, approve the attestation cases (see Attestation escalation approval – Attestation policy (page description)).

The following table gives you an overview of the various features on the Attestation Escalation Approval page.

Table 229: Columns
Column	Description
Attestation policy	Shows you the name of the attestation policy for which there are pending attestation cases.
Attestation Cases	Shows you how many pending attestation cases there are for this attestation policy and whether they are overdue.
Review	Shows you the progress of completed attestation cases in this attestation run. The color of the bar refers to the percentage of the attestation run's progress. Red: Progress under 70% Orange: Progress between 70% and 90% Green: Progress over 90%

TIP: You can show less data by using the column filters. For more information, see Filtering.

Attestation escalation approval – Attestation policy (page description)

To open the Attestation Escalation Approval – Attestation policy page go to Attestation > Escalation > select attestation policy.

On the Attestation Escalation Approval – Attestation policy page, you can:

Display escalated attestation cases (see Displaying escalated attestation cases)
Display attestors for escalated attestation cases (see Displaying attestors of escalated attestation cases)
Display object details to attest (see Displaying escalated attestation cases)
Generate reports about objects to attest
Send reminders to approvers (see Sending reminders about escalated attestation cases)
Grant or deny attestation cases (see Granting or denying escalated attestation cases)
Make inquiries about attestation cases if the information is insufficient to make an approval decision (see Submitting inquiries about escalated attestation cases)
Reroute attestation case approvals to other identities (see Rerouting approvals of escalated attestation cases)
Add other approvers that can approve attestation cases (see Appointing additional approvers to escalated attestation cases)
Delegate attestation case approvals to other identities (see Delegating approvals of escalated attestation cases to other identities)
Revoke attestation cases' hold status (see Revoking the hold status of escalated attestation cases)

The following tables give you an overview of the various features and content on the Attestations Escalation Approval – attestation policy page.

Table 230: Controls
Control	Description
Approve	Use this button to grant the attestation approval (see Granting or denying escalated attestation cases).
Deny	Use this button to deny the attestation approval (see Granting or denying escalated attestation cases).
Approve all	Use this button to grant all attestations approval (see Granting or denying escalated attestation cases).
Deny all	Use this button to deny all attestations approval (see Granting or denying escalated attestation cases).
View attestors for pending attestation cases	Use this button to display all identities that still have to make approval decisions about attestation cases (see Displaying attestors of escalated attestation cases) and send them reminder mails (see Sending reminders about escalated attestation cases).
Send reminder	You can use this button to send reminder mails to all identities that still have attestation cases to approve on the current tab (see Sending reminders about escalated attestation cases).
Next	This opens the Attestation Escalation Approval – Approvals. Use this button to display an overview of all approvals made and set further options (see Granting or denying escalated attestation cases). As long as you have not made a decision (with the help of the previous buttons) this button is disabled.

Table 231: Controls in the attestation case's details pane
Control	Description
Actions > Go to attested object	Use this action to switch to an overview of the object to be attested (see Displaying escalated attestation cases).
Actions > Send inquiry	Use this action to send an inquiry to an identity about the attestation case (see Submitting inquiries about escalated attestation cases).
Actions > Reroute approval	Use this action to let another approval level make the approval decision about the attestation case. For example, if approval is required by a manager in a one-off case (see Rerouting approvals of escalated attestation cases).
Actions > Add approver	Use this action to add an additional approver to share the approval decision about the attestation case (see Appointing additional approvers to escalated attestation cases).
Actions > Delegate approval	Use this action to delegate the approval decision about the attestation case to another identity (see Delegating approvals of escalated attestation cases to other identities). You can revoke this action in the attestation history (see Withdrawing delegations from escalated attestation case approvals).
Actions > Send a reminder mail	Use this action to display all identities that can make approval decisions about the attestation case (see Displaying attestors of escalated attestation cases). Then you can send them reminder mails (see Sending reminders about escalated attestation cases).
Withdraw additional approval	If you have appointed an additional approver for this attestation case (see Appointing additional approvers to escalated attestation cases), use this button to revoke the action. Then you are the only approver of this attestation case again (see Removing additional approvers from escalated attestation cases).
Revoking hold status	Use this button to release the attestation case for approval again so that it can be processed by the approvers (see Revoking the hold status of escalated attestation cases).
Report	Use this button to generate a report about the object to attest.
Show details	You can use this button to display details about all the objects that are included in this attestation case (see Displaying escalated attestation cases).

Table 232: Columns
Column	Description
Display name	Shows the name of the object included in the attestation case.
Attestation policy	Shows the name of the attestation policy in use.
State	Shows the current status of the attestation case. The following status' are possible: Pending: The attestation case is not closed yet and must still be approved. Approved: The attestation case was approved. In the details pane, on the Workflow tab, you can see why the attestation case was granted approval. Denied: The attestation case was denied. In the details pane, on the Workflow tab, you can see why the attestation case was denied approval.
New	Shows whether the attestation case is new. It is possible that some of the attestation cases have existed for a while and have been approved several times. New cases have not been granted approval yet but might have been denied approval before.
Due date	Shows by when the attestation case must be completed.
Risk index	Show the attestation case's risk index.
Approval	Use these two buttons to make an approval decision about the attestation (see Granting or denying escalated attestation cases). TIP: If you have made all your approval decisions, click Next to open an overview page and save all the approvals.

TIP: You can show less data by using the column filters. For more information, see Filtering.

NOTE: On the following tabs, you can show other useful information about each instance in the details pane. To do this, click the appropriate instance in the list.

Information: Displays general information about the attestations case.
Workflow: Shows the chronological lifecycle of the attestation case.
Attestation policy: Shows further information about the attestation policy used.
History: Shows the object's attestation history.

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Identity Manager 9.0 LTS - Web Designer Web Portal User Guide

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