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Identity Manager On Demand Hosted - IT Shop Administration Guide

Setting up an IT Shop solution
One Identity Manager users in the IT Shop Implementing the IT Shop Using the IT Shop with the Application Governance Module Requestable products Preparing products for requesting Assigning and removing products Preparing the IT Shop for multi-factor authentication Assignment requests Delegations Creating IT Shop requests from existing user accounts, assignments, and role memberships Adding system entitlements automatically to the IT Shop Deleting unused application roles for product owners
Approval processes for IT Shop requests
Approval policies for requests Approval workflows for requests Determining the effective approval policies Selecting responsible approvers Request risk analysis Testing requests for rule compliance Approving requests from an approver Automatically approving requests Approval by peer group analysis Gathering further information about a request Appointing other approvers Escalating an approval step Approvers cannot be established Automatic approval on timeout Halting a request on timeout Approval by the chief approval team Approving requests with terms of use Using default approval processes
Request sequence Managing an IT Shop
IT Shop base data Setting up IT Shop structures Setting up a customer node Deleting IT Shop structures Templates for automatically filling the IT Shop Custom mail templates for notifications Request templates Recommendations and tips for transporting IT Shop components with the Database Transporter
Troubleshooting errors in the IT Shop Configuration parameters for the IT Shop Request statuses Examples of request results

Canceling requests

Request recipients, requesters, and the members of the chief approval team can cancel requests that have not already be approved in the Web Portal. The approval process is canceled immediately. The request is given the Canceled status.

For more information about canceling processes in the Web Portal, see the One Identity Manager Web Designer Web Portal User Guide.

To cancel a request in the Manager

  1. In the Manager, select the IT Shop > Requests > Pending requests > <filter> > <request> category.

  2. Select a request procedure in the result list.

  3. Click Cancel request.

  4. Confirm the security prompt with Yes.
  5. Click OK.

Unsubscribe products

Assigned products that are no longer needed can be unsubscribed. Each request undergoes an approval process. If an unsubscription workflow is stored with the approval policy, unsubscription is approved or denied by an approver. If there is no unsubscription workflow given, unsubscription is approved immediately.

If the request's Valid until date has already expired and unsubscription is likely to be denied, the approver must enter a new Valid until date.

Request recipients can be notified if a request is unsubscribed by another employee.

Related topics

Notifications in the request process

In a request process, various email notifications can be sent to requesters and approvers. The notification procedure uses mail templates to create notifications. The mail text in a mail template is defined in several languages. This ensures that the language of the recipient is taken into account when the email is generated. Mail templates are supplied in the default installation with which you can configure the notification procedure.

Messages are not sent to the chief approval team by default. Fallback approvers are only notified if not enough approvers could be found for an approval step.

To use notification in the request process

  1. Ensure that the email notification system is configured in One Identity Manager. For more information, see the One Identity Manager Installation Guide.

  2. In the Designer, set the QER | ITShop | DefaultSenderAddress configuration parameter and enter the sender address used to send the email notifications.

  3. Ensure that all employees have a default email address. Notifications are sent to this address. For more information, see the One Identity Manager Identity Management Base Module Administration Guide.

  4. Ensure that a language can be determined for all employees. Only then can they receive email notifications in their own language. For more information, see the One Identity Manager Identity Management Base Module Administration Guide.

  5. Configure the notification procedure.

Related topics

Demanding an approval decision

When a customer requests a product, the approver is notified that new approvals are pending.

Prerequisite

  • The QER | ITShop | MailTemplateIdents | RequestApproverByCollection configuration parameter is not set.

To set up the notification procedure

  • On the Mail templates tab of the approval step, enter the following data:

    Mail template request: IT Shop Request - approval required

    TIP: To allow approval by email, select the IT Shop Request - approval required (by email) mail template.

NOTE: You can schedule demands for approval to send a general notification if there are requests pending. This replaces single demands for approval at each approval step.

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