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Active Roles 8.2 - Web Interface User Guide

Getting Started Web Interface Basics Performing Management Tasks
Managing your personal account Managing Active Directory objects Running an automation workflow Managing temporal group memberships Managing Azure AD, Microsoft 365, and Exchange Online objects
Managing cloud-only Azure contacts Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names Microsoft 365 roles management for hybrid environment users
Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Viewing or modifying the Exchange Online properties of a remote mailbox Managing room mailboxes Managing cloud-only shared mailboxes Deleting or changing the remote mailbox of an on-premises user
Managing AD LDS data Managing computer resources Restoring deleted objects
Using Approval workflows

Managing Hybrid AD users

The Active Roles Web Interface allows you to perform administrative tasks, for example, create, read, update, deprovision, undo-deprovison, and delete Azure AD users in Hybrid environment. You can also perform other operations, for example, add and remove Azure AD users to groups and assign Office 365 licenses to users. Some of the user operations can be performed using the Management Shell in addition to the Web Interface. The following section guides you through the Active Roles Web Interface and Management Shell to manage Azure AD users.

Creating a new Azure AD user with the Web Interface

You can use the Active Roles Web Interface to create and enable a new Azure AD user. You can also assign Microsoft 365 licenses to the new user.

To create a new Azure AD user with the Web Interface

  1. On the Active Roles Web Interface navigation bar, click Directory Management.

  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  3. Click the domain in which you want to create a new user.

  4. In the list of objects, click the required Container or the Organizational Unit.

  5. In the Command pane, click New User.

  6. In the New User in <OU name> > General wizard, enter the user details, for example, First Name, Last Name, Initials, and User logon name.

  7. Click Next.

  8. In the Account properties wizard, to generate a password for the Account, click Generate , select the required Account options and then click Next.

    Alternatively, you can set the password manually and re-enter in the Confirm Password field to confirm the entered password.

  9. In the Create Azure Account wizard, select the option Create Azure Account.

    The Azure AD account details for the new user are generated automatically and populated in the respective fields.

    NOTE: The Temporary Password field is populated with the default password set for the Active Roles user. You can reset the password for the Azure AD account if required.

  10. Select the Tenant name from the Tenant list drop down. From the User Principal Name drop-down list, select the AD domain to which you want to associate the Azure AD user.

  11. In Usage Location, select the geographical location where Active Roles will be used.

    NOTE: Local rules and regulations for using products and services associated with the configured user can vary by user location. As a result, the Usage Location field is mandatory: if you do not select a country, Active Roles cannot assign Microsoft licenses to the hybrid Azure user.

  12. Click Next.

    The Licenses wizard displays the Microsoft 365 licenses, for example the Microsoft 365 Business Essentials and Business Premium licenses, and the number of licenses that are available to assign to the user.

  13. Select the check boxes corresponding to the license that needs to be assigned to the user, and click Next.

    The O365 Roles wizard displays the Microsoft 365 roles, for example, the Helpdesk Administrator, Directory Readers, and more.

  14. Select the Microsoft 365 roles that you want to assign to the user, and click Finish.

You can view the assigned licenses on the user's Azure Properties > Licenses wizard.

You can view the assigned Microsoft 365 roles on the user's Azure Properties > O365 Roles wizard.

The results can also be viewed on the Azure portal's Licenses and Directory role tabs.

Viewing or updating the Azure AD user properties with the Web Interface

For an existing Azure AD user, you can use the Active Roles Web Interface to view or update the properties.

To view or modify the Azure AD user properties with the Web Interface

  1. On the Active Roles Web Interface navigation bar, click Directory Management.

  2. On the Tree tab in the Browse pane, click Active Directory > <Domain> > <Organizational Unit>.

    The list of existing AD users are displayed.

  3. Select the specific Azure AD user for which you want to view or modify the Azure properties.

  4. In the Command pane, click Azure Properties.

    The Azure Properties wizard for the Azure AD user is displayed.

  5. Use the fields in the Azure Properties wizard to view or modify the properties of the Azure AD user.

  6. After setting all the required properties, click Save.

    You can view the modified settings on the Azure Portal.

Viewing or modifying the manager of a hybrid Azure user

You can use the Managed by setting of the Active Roles Web Interface to modify the assigned manager of a hybrid Azure user. This is typically required in case of organizational changes, for example during a change of management, or when the user is assigned to another team or department within your organization.

To view or modify the Managed by setting of a hybrid Azure user

  1. In the Active Roles Web Interface, navigate to Directory Management > Tree View > Active Directory.

    The list of Active Directory (AD) domains configured in your organization appears.

  2. Click the specific domain, container or Organizational Unit (OU) where the hybrid Azure user is managed.

  3. To view the management properties of the user, select the user, then click General properties > Managed by.

  4. To modify the management properties of the user, in the Managed by tab, click Change. Then, use the Select Objects dialog to locate and select the manager to assign to the user. To apply your selection, click OK.

    The new manager then appears in the Manager field.

  5. To apply your changes, click Save.

    The Azure Properties > Manager ID field will then display the new manager information.

TIP: To verify the changes in Microsoft Azure, check the Work Info > Manager ID value of the Azure Portal.

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