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Active Roles 8.2 - Web Interface User Guide

Getting Started Web Interface Basics Performing Management Tasks
Managing your personal account Managing Active Directory objects Running an automation workflow Managing temporal group memberships Managing Azure AD, Microsoft 365, and Exchange Online objects
Managing cloud-only Azure contacts Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names Microsoft 365 roles management for hybrid environment users
Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Viewing or modifying the Exchange Online properties of a remote mailbox Managing room mailboxes Managing cloud-only shared mailboxes Deleting or changing the remote mailbox of an on-premises user
Managing AD LDS data Managing computer resources Restoring deleted objects
Using Approval workflows

Adding or removing owners from an M365 Group with the Web Interface

You can use the Active Roles Web Interface to specify owners for a Microsoft 365 (M365) group. Using the applicable options, you can either add or remove owners to or from the selected M365 group.

NOTE: Consider the following when configuring group ownership:

  • You cannot specify a group as an owner of another group.

  • You cannot set more than 100 owners for a group due to a service limitation in Microsoft Azure. For more information, see Microsoft Entra service limits and restrictions in the Microsoft Entra documentation and Azure subscription and service limits, quotas, and constraints in the Microsoft Azure documentation.

  • Although Active Roles and Azure AD support specifying Azure guest users as group owners, One Identity recommends doing so only if assigning the ownership of a specific group to a guest user is in line with the security policies of your organization.

To add owners to an M365 group

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Microsoft 365 Groups.

    The list of existing M365 groups in the selected Azure tenant appears.

    NOTE: When opening the list of Microsoft 365 Groups the first time, Active Roles checks and fetches all existing M365 groups that may exist in the Azure cloud. This action is performed automatically and may take a few minutes to complete.

  2. Select the group that you want to configure.

  3. In the right-side pane, click Azure Properties.

  4. To list the owners of the selected group, click the Owners tab of the Azure Properties window.

  5. Click Add to add a new owner (or owners) to the selected group.

  6. In the Select Object page, use the search field to find the users or guest users in the Azure tenant that you want to specify as owners.

    The users and guest users meeting the search criteria will appear in the Display Name column.

  7. Select the check boxes of the users or guest users you want to specify as owners of the group. The selected users will be listed in the lower pane of the Select Object page.

  8. (Optional) To search for additional users or guest users, enter another search string. After that, select the users or guest users you want to add from the updated list.

  9. To apply your changes, click OK. The Owners page will be updated with the new settings.

To remove owners from an M365 group

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Microsoft 365 Groups.

    The list of existing M365 groups in the selected Azure tenant appears.

    NOTE: When opening the list of Microsoft 365 Groups the first time, Active Roles checks and fetches all existing M365 groups that may exist in the Azure cloud. This action is performed automatically and may take a few minutes to complete.

  2. Select the group that you want to configure.

  3. In the right-side pane, click Azure Properties.

  4. To list the owners of the selected group, click the Owners tab of the Azure Properties window.

  5. Select the owners whose ownership you want to revoke, and click Remove. The selected owners are removed from the list of owners.

  6. To apply your changes, click OK. The Owners page will be updated with the new settings.

Adding or removing members from an M365 Group with the Web Interface

You can use the Active Roles Web Interface to add members to an existing Microsoft 365 (M365) group with an Assigned membership setting. M365 groups support Azure users, Azure guest users, or external users as members.

NOTE: You cannot add or remove members manually to or from an M365 group with dynamic membership. To change the members of a dynamic group manually, first modify its membership type from Dynamic Members to Assigned membership. For more information, see Modifying an M365 Group with the Web Interface.

NOTE: Azure AD does not support adding M365 groups as members to other M365 groups. For more information, see the Add member page of the Microsoft GRAPH REST API documentation.

To add members to an M365 group

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Microsoft 365 Groups.

    The list of existing M365 groups in the selected Azure tenant appears.

    NOTE: When opening the list of Microsoft 365 Groups the first time, Active Roles checks and fetches all existing M365 groups that may exist in the Azure cloud. This action is performed automatically and may take a few minutes to complete.

  2. Select the group that you want to configure.

  3. In the right-side pane, click Members.

    The Members page then appears with the list of members in the selected group.

  4. Click Add to add a new member (or members) to the group.

  5. In the Select Object page, use the search field to find the users or guest users in the Azure tenant that you want to add as members.

    The users and guest users that meet the search criteria will appear in the Display Name column.

  6. Select the check boxes of the users or guest users you want to add as members to the group. The selected users or guest users will be listed in the lower pane of the Select Object page.

  7. (Optional) To search for additional users or guest users, enter another search string. After that, select the users or guest users you want to add as members from the updated list.

  8. To apply your changes, click OK. The Members page will be updated with the new membership settings.

To remove members from an M365 group

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Microsoft 365 Groups.

    The list of existing M365 groups in the selected Azure tenant appears.

    NOTE: When opening the list of Microsoft 365 Groups the first time, Active Roles checks and fetches all existing M365 groups that may exist in the Azure cloud. This action is performed automatically and may take a few minutes to complete.

  2. Select the group that you want to configure.

  3. In the right-side pane, click Members.

    The Members page then appears with the list of members in the selected group.

  4. To remove a member (or members) from the selected group, select the members from the Members Name list, and click Remove.

    The selected members are removed from the Members Name list.

  5. To apply your changes, click OK. The Members page will be updated with the new membership settings.

Viewing the members of a dynamic M365 Group with the Web Interface

You can check the members of a Microsoft 365 (M365) group with dynamic membership via the Active Roles Web Interface. This is useful if you want to get a quick update on the current membership status of the dynamic M365 group.

NOTE: You cannot add or remove members manually to or from an M365 group with dynamic membership. To change the members of a dynamic group manually, first modify its membership type from Dynamic Members to Assigned membership. For more information, see Modifying an M365 Group with the Web Interface.

To view the members of an M365 group with dynamic membership

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Microsoft 365 Groups.

    The list of existing M365 groups in the selected Azure tenant appears.

    NOTE: When opening the list of Microsoft 365 Groups the first time, Active Roles checks and fetches all existing M365 groups that may exist in the Azure cloud. This action is performed automatically and may take a few minutes to complete.

  2. Select the group whose members you want to check.

  3. In the right-side pane, click Dynamic Members.

    The Dynamic Members page then appears with the list of members in the selected group.

  4. To exit the Dynamic Members window, click Close.

Viewing the change history of an M365 Group in the Web Interface

You can check the change history of a Microsoft 365 (M365) group with the Active Roles Web Interface. This is useful if you want to view the list of changes that occurred to the selected M365 group, such as:

  • Membership changes (that is, added or removed members).

  • Membership type changes (that is, whether the group has been set to assigned or dynamic membership).

NOTE: The Change History option of the Active Roles Web Interface lists only group modifications that were performed in Active Roles. It does not list the changes of the group that were performed outside Active Roles, for example in Azure Portal.

To view the change history of an M365 group

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Microsoft 365 Groups.

    The list of existing M365 groups in the selected Azure tenant appears.

    NOTE: When opening the list of Microsoft 365 Groups the first time, Active Roles checks and fetches all existing M365 groups that may exist in the Azure cloud. This action is performed automatically and may take a few minutes to complete.

  2. Select the group whose change history you want to check.

  3. In the right-side pane, click Change History.

    The Change History page then appears, with the newest change of the group listed at the top of the page.

  4. To close the Change History window, click any Tree node, or any option listed in the right-side pane.

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