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Identity Manager 9.3 - Web Portal User Guide

General tips and getting started Managing background processes Managing reports Managing security keys (WebAuthn) Requests
Setting up and configuring request functions Requesting products Managing the Saved for Later list Pending requests Displaying request history Displaying archived requests Sharing products with others Resubmitting requests Canceling requests Renewing products with limit validity periods Unsubscribing products Displaying approvals Undoing request approvals Managing request inquiries directed at you
Attestation
Managing attestations Managing attestation inquiries directed at you Displaying attestation history Managing your own attestation cases Managing pending attestations Revoking attestation case approvals
Compliance Managing risk index functions Responsibilities
Managing task delegations Ownerships Managing my responsibilities
Managing my departments Managing my application roles Managing my devices Managing my business roles Managing my identities Managing my cost centers Managing my multi-request resources Managing my multi requestable/unsubscribable resources Managing my resources Managing my software applications Managing my locations Managing my system entitlements Managing my system roles Managing my assignment resources Managing my team role
Managing responsibilities of my reports
Managing data
Managing departments Managing application roles Managing user accounts Managing business roles Managing identities Managing cost centers Managing multi-request resources Managing multi requestable/unsubscribable resources Managing resources Managing locations Managing system entitlements Managing system roles Managing assignment resources
Opening other web applications Managing tickets Statistics Appendix: Attestation conditions and approval policies from attestation procedures

Adding identities to departments

You can add identities to departments.

The following assignment options are available:

To assign an identity to a department using a request

  1. In the menu bar click Data administration > Data Explorer.

  2. In the navigation, click Departments.

  3. On the Departments page, click the department to which you want to add an identity.

  4. In the Edit department side panel, click on the Memberships tab.

  5. On the Memberships tab, click Secondary memberships.

  6. Click Request memberships.

  7. In the Request Memberships side panel, next to the identity to which you want to assign the department, select the check box.

  8. Click Request memberships.

  9. Close the Edit Department side panel.

  10. In the menu bar, click Requests > Shopping cart.

  11. On the Shopping Cart page, click Submit.

    Once the request has been granted approval, the identity is assigned to the department.

To add members automatically through a dynamic role

  1. In the menu bar click Data administration > Data Explorer.

  2. In the navigation, click Departments.

  3. On the Departments page, click the department for which you want to create a dynamic role.

  4. In the Edit Department side panel, click on the Memberships tab.

  5. On the Memberships tab, click Automatic memberships.

  6. On the Automatic memberships tab, click Create dynamic role.

  7. Use conditions to specify which identities to add over the dynamic role. Perform the following actions to do this:

    1. In the Property drop-down, select the relevant property.

    2. In the Operator drop-down, select a logical operator.

    3. In the Value field, set the comparison value.

    4. (Optional) To add another condition, click Add another condition and repeat the steps.

    5. (Optional) To change the way the conditions are linked, next to Logical operator, click And or Or.

    TIP: To remove a condition, click (delete) next to the condition.

    For more information about customizing filter conditions, see Custom filter conditions.

  8. Click Save.

  9. (Optional) In the Calculation schedule drop-down, select the schedule that specifies when memberships are calculated.

  10. (Optional) To calculate memberships immediately after a relevant object is changed, select the Assignments recalculated immediately check box.

  11. Click Save.

TIP: A membership that was created through a dynamic role is labeled as Assigned by dynamic role in the memberships list.

To re-add an excluded member

  1. In the menu bar click Data administration > Data Explorer.

  2. In the navigation, click Departments.

  3. On the Departments page, click the department to which you want to re-add a member.

  4. In the Edit department side panel, click on the Memberships tab.

  5. On the Memberships tab, click Excluded members.

  6. Select the check box next to the identity you want to re-add as a member.

  7. Click Remove exclusion.

Related topics

Removing identities from departments

You can remove identities from departments by deleting the corresponding memberships.

To remove a department from an identity

  1. In the menu bar click Data administration > Data Explorer.

  2. In the navigation, click Departments.

  3. On the Departments page, click the department that has a membership you want to delete.

  4. In the Edit Department side panel, click on the Memberships tab.

  5. On the Memberships tab, click Secondary Memberships.

  6. Select the check box next to the membership you want to delete.

  7. Click Remove.

  8. (Optional) In the Remove Memberships side panel, perform the following:

    • For assignment requests: In the Reason for unsubscribing the membership field, enter why you want to remove the membership.

    • For memberships assigned through dynamic roles: In the Reason for excluding the members field, enter why you want to delete the memberships.

  9. Click Delete memberships.

    TIP: If you only selected direct memberships, confirm the prompt in the Remove Memberships dialog with Yes.

Managing department entitlements

Identities can be assigned entitlements to different objects, such as, groups, accounts, roles, or applications. By assigning entitlements to system roles you avoid having to assign entitlements separately to each identity because all the identities are automatically assigned to the departments.

Detailed information about this topic

Displaying department entitlements

You can display entitlements assigned to departments.

To display entitlements

  1. In the menu bar click Data administration > Data Explorer.

  2. In the navigation, click Departments.

  3. On the Departments page, click the department whose entitlements you want to display.

  4. In the Edit DepartmentEdit Application Role side panel, click the tab.

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