Assigning Exchange Online Microsoft 365 groups to departments, cost centers, and locations
Assign groups to departments, cost centers, or locations so that the group can be assigned to user accounts through these organizations.
To assign a group to departments, cost centers, or locations (non role-based login)
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In the Manager, select the Microsoft Entra ID > Microsoft 365 groups category.
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Select the group in the result list.
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Select the Assign organizations task.
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In the Add assignments pane, assign the organizations:
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On the Departments tab, assign departments.
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On the Locations tab, assign locations.
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On the Cost centers tab, assign cost centers.
TIP: In the Remove assignments pane, you can remove assigned organizations.
To remove an assignment
- Save the changes.
To assign groups to a department, a cost center, or a location (non role-based login or role-based login)
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In the Manager, select the Organizations > Departments category.
- OR -
In the Manager, select the Organizations > Cost centers category.
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In the Manager, select the Organizations > Locations category.
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Select the department, cost center, or location in the result list.
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Select the Assign Microsoft 365 groups task.
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In the Add assignments pane, assign groups.
TIP: In the Remove assignments pane, you can remove the assignment of groups.
To remove an assignment
- Save the changes.
Assigning Exchange Online Microsoft 365 groups to business roles
NOTE: This function is only available if the Business Roles Module is installed.
Assign the group to business roles so that the group is assigned to user accounts through these business roles.
To assign a group to a business role (non role-based login)
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In the Manager, select the Microsoft Entra ID > Microsoft 365 groups category.
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Select the group in the result list.
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Select the Assign business roles task.
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In the Add assignments pane, select the role class and assign business roles.
TIP: In the Remove assignments pane, you can remove assigned business roles.
To remove an assignment
- Save the changes.
To assign groups to a business role (non role-based login or role-based login)
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In the Manager, select the Business roles > <role class> category.
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Select the business role in the result list.
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Select the Assign Microsoft 365 groups task.
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In the Add assignments pane, assign the groups.
TIP: In the Remove assignments pane, you can remove the assignment of groups.
To remove an assignment
- Save the changes.
Adding Exchange Online Microsoft 365 groups to system roles
NOTE: This function is only available if the System Roles Module is installed.
Use this task to add a group to system roles.
If you assign a system role to identities, all Microsoft Entra ID user accounts owned by these identities inherit the group.
This task is not available for dynamic groups.
NOTE: Groups with Only use in IT Shop set can only be assigned to system roles that also have this option set. For more information, see the One Identity Manager System Roles Administration Guide.
To assign a group to system roles
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In the Manager, select the Microsoft Entra ID > Microsoft 365 groups category.
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Select the group in the result list.
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Select the Assign system roles task.
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In the Add assignments pane, assign system roles.
TIP: In the Remove assignments pane, you can remove the system role assignment.
To remove an assignment
- Save the changes.
Adding Exchange Online Microsoft 365 groups to the IT Shop
When an Microsoft 365 group is assigned to an IT Shop shelf, the Microsoft 365 group can be requested by the customers of the shop. To ensure it can be requested, further prerequisites need to be guaranteed.
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The group is not a dynamic group.
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The Microsoft 365 group must be labeled with the IT Shop option.
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The Microsoft 365 group must be assigned to a service item.
TIP: In the Web Portal, all products that can be requested are grouped together by service category. To make the Web Portal group easier to find in the Microsoft 365, assign a service category to the service item.
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If you want the Microsoft 365 group to be assigned only to identities through the IT Shop, the Microsoft 365 group must also be marked with the Only use in IT Shop option. Direct assignment to hierarchical roles or Active Directory user accounts is then no longer permitted.
NOTE: IT Shop administrators can assign Microsoft 365 groups to the IT Shop shelves if login is role-based. Target system administrators are not authorized to add Microsoft 365 groups in the IT Shop.
To add a Microsoft 365 group to the IT Shop
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In the Manager, select the Microsoft Entra ID > Microsoft 365 groups (non role-based login) category.
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In the Manager, select the Entitlements > Microsoft 365 groups (role-based login) category.
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Select the Microsoft 365 group in the result list.
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Select Add to IT Shop.
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In the Add assignments pane, assign the Microsoft 365 group to the IT Shop shelves.
- Save the changes.
To remove an Microsoft 365 group from individual IT Shop shelves
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In the Manager, select the Microsoft Entra ID > Microsoft 365 groups (non role-based login) category.
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In the Manager, select the Entitlements > Microsoft 365 groups (role-based login) category.
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Select the Microsoft 365 group in the result list.
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Select Add to IT Shop.
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In the Remove assignments pane, remove the Microsoft 365 group from the IT Shop shelves.
- Save the changes.
To remove an Microsoft 365 group from all IT Shop shelves
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In the Manager, select the Microsoft Entra ID > Microsoft 365 groups (non role-based login) category.
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In the Manager, select the Entitlements > Microsoft 365 groups (role-based login) category.
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Select the Microsoft 365 group in the result list.
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Select the Remove from all shelves (IT Shop) task.
- Confirm the security prompt with Yes.
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Click OK.
The Microsoft 365 group is removed from all shelves by the One Identity Manager Service. All requests and assignment requests with this Microsoft 365 group are canceled in the process.
For more information about requesting company resources through the IT Shop, see the One Identity Manager IT Shop Administration Guide.
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