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Identity Manager 8.2 - Administration Guide for Connecting to SharePoint Online

Mapping a SharePoint Online environment in One Identity Manager Synchronizing a SharePoint Online environment
Setting up initial synchronization with an SharePoint Online tenant SharePoint Online synchronization features Customizing the synchronization configuration Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization
Managing SharePoint Online user accounts and employees Managing the assignments of SharePoint Online groups and roles Mapping of SharePoint Online objects in One Identity Manager
SharePoint Online tenants SharePoint Online user accounts SharePoint Online groups SharePoint Online permission levels SharePoint Online site collections SharePoint Online sites SharePoint Online roles Setting up SharePoint Online site collections and sites Reports about SharePoint Online objects
Handling of SharePoint Online objects in the Web Portal Basic data for managing a SharePoint Online environment Configuration parameters for managing SharePoint Online Default project template for SharePoint Online Editing system objects

Overview of all assignments

The Overview of all assignments report is displayed for some objects, such as authorizations, compliance rules, or roles. The report finds all the roles, for example, departments, cost centers, locations, business roles, and IT Shop structures in which there are employees who own the selected base object. In this case, direct as well as indirect base object assignments are included.

Examples:
  • If the report is created for a resource, all roles are determined in which there are employees with this resource.

  • If the report is created for a group or another system entitlement, all roles are determined in which there are employees with this group or system entitlement.

  • If the report is created for a compliance rule, all roles are determined in which there are employees who violate this compliance rule.

  • If the report is created for a department, all roles are determined in which employees of the selected department are also members.

  • If the report is created for a business role, all roles are determined in which employees of the selected business role are also members.

To display detailed information about assignments

  • To display the report, select the base object from the navigation or the result list and select the Overview of all assignments report.

  • Click the Used by button in the report toolbar to select the role class for which you want to determine whether roles exist that contain employees with the selected base object.

    All the roles of the selected role class are shown. The color coding of elements identifies the role in which there are employees with the selected base object. The meaning of the report control elements is explained in a separate legend. To access the legend, click the icon in the report's toolbar.

  • Double-click a control to show all child roles belonging to the selected role.

  • By clicking the button in a role's control, you display all employees in the role with the base object.

  • Use the small arrow next to to start a wizard that allows you to bookmark this list of employees for tracking. This creates a new business role to which the employees are assigned.

Figure 3: Toolbar of the Overview of all assignments report.

Table 17: Meaning of icons in the report toolbar

Icon

Meaning

Show the legend with the meaning of the report control elements

Saves the current report view as a graphic.

Selects the role class used to generate the report.

Displays all roles or only the affected roles.

Mapping of SharePoint Online objects in One Identity Manager

You use One Identity Manager to manage all objects of the SharePoint Online that are required for the optimization of access control in the target system. These objects are imported into the One Identity Manager database during synchronization. You cannot display or edit their properties in the Manager.

Detailed information about this topic

SharePoint Online tenants

A SharePoint Online tenant is the base object of a SharePoint Online system. A SharePoint Online tenant must have a direct relationship to an Azure Active Directory tenant. There is only one tenant for each connected SharePoint Online system.

SharePoint Online tenants are required for the configuration of provisioning processes, the automatic assignment of employees to user accounts, and the inheritance of groups by user accounts through categories within a SharePoint Online.

NOTE: SharePoint Online tenants cannot be created in One Identity Manager. The Synchronization Editor sets up SharePoint Online the tenants in the One Identity Manager database.

Detailed information about this topic

Displaying and editing SharePoint Online tenant main data

You can edit the main data of each tenant separately. However, you cannot create new tenants.

To edit SharePoint Online tenant main data

  1. In the Manager, select the SharePoint Online > Tenants category.

  2. Select the tenant in the result list.

  3. Select the Change main data task.

  4. Edit the tenant's main data.

  5. Save the changes.
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