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Active Roles 8.0 LTS - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Microsoft 365 Groups Managing Azure Security Groups Managing cloud-only distribution groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Active Roles integration with other One Identity and Quest products Appendix F: Active Roles integration with Duo Appendix G: Active Roles integration with Okta Active Roles Language Pack

View Exchange Online Properties for an Office 365 user

You can view or modify the Exchange Online properties of a hybrid Azure user via the Exchange Online Properties window of the Active Roles Web Interface. This is typically required during organizational changes or when the personal information of the user is updated.

NOTE: If the hybrid user is in a Synchronized Identity domain or Federated domain, you can edit most of their Exchange Online attributes in the Exchange Online Properties window of the Active Roles Web Interface. However, you cannot edit the Email address attribute, as that attribute is synchronized only through native Microsoft tools.

To view or change the Exchange Online properties of hybrid Azure user

  1. In the Active Roles Web Interface, under Directory Management > Tree > Active Directory, navigate to the OU of the hybrid user whose Exchange Online properties you want to view or modify.

    Figure 163: Active Roles Web Interface – Navigating to the OU of the hybrid user

  2. Select the user whose Exchange Online properties you want to check, then in the list of actions, click Exchange Online Properties.

  3. View or update the applicable settings you want to change:

    • Mail Flow Settings

    • Delegation

    • E-Mail Addresses

    • Mailbox Features

    • Mailbox Settings

  4. To apply your changes, click OK, then Finish.

View or modify the message size restrictions

View the Mail Flow settings of an Office 365 User

For an existing Office 365 user, you can use the Mail Flow settings tab in the Exchange Online Properties wizard to view or set the message size restrictions and delivery options.

To view and modify the message size restrictions for an Office 365 user

  1. In the Exchange Online Properties wizard of an Office 365 user, click Mail Flow Settings.
  2. Under Mail flow settings, click Message Size Restrictions and then Properties.

    The Message Size Restrictions dialog box displays the sending and receiving message size restrictions.

  3. To set or modify sending and receiving message size restrictions, select one of the following in the Message Size Restrictions dialog box:
    • Use default limit – Allows you to set the maximum size for the outgoing or incoming messages to the default value used in Exchange Online, which is applied through the built-in policy "Built-in Policy - Exchange Online - Default Message Size Restrictions" enforced on the container.
    • Maximum (KB) – Allows you to specify the maximum value for the outgoing or incoming message size.
  4. Click Save.
  5. Close the dialog box and click Save.

NOTE: The changes made to message size restrictions settings for the Office 365 user can be verified in the Microsoft Office 365 portal.

View or modify the message delivery options

To view or modify the message delivery options for an Office 365 user

  1. In the Exchange Online Properties wizard of an Office 365 user, click Mail Flow Settings.
  2. Under Mail flow settings, click Delivery Options and then Properties.

  3. To allow one or more users to send messages on behalf of the Office 365 user, in the Delivery Options dialog box, click Add, select one or more users from the Select Object list, and then click OK.

  4. To limit users from sending messages on behalf of the Office 365 user, select the users in the Name list and click Remove.

  5. To specify a forwarding address for messages addressed to the Office 365 user, select Forward to, and click Modify.

    Alternatively, to change the current forwarding address, click Modify.

  6. From the Select Object wizard, select the users to whom the messages addressed to the mailbox can be forwarded and click OK.

  7. Click Save.
  8. Close the dialog box and click Save.

NOTE: The changes made to message delivery options for the Office 365 user can be verified in the Microsoft Office 365 portal.

View or modify Mailbox delegation settings

For an existing Office 365 user, you can use the MailBox delegation settings tab in the Exchange Online Properties wizard to view or modify other users or groups who can send mails or be provided full access to the user's mailbox.

NOTE: The modify option is applicable for Office 365 users on all environments, such as, Federated, Synchronized and non-federated.

To view or modify the MailBox delegation settings for an Office 365 user

  1. In the Exchange Online Properties wizard of an Office 365 user, click Delegation.

  2. To specify or modify the list of users or groups who can send mail from the Office 365 user’s mailbox, under Send as, click Add.

  3. Select one or more users or groups from the Select Object list, and then click OK.

  4. Alternatively, to limit users who can send emails from the Office 365 user’s mailbox, select the users in the Name list and click Remove.

  5. Click Properties to view the general properties of the user added under the Send as option.

  6. To specify Office 365 users or groups who can be provided full access to the user’s mailbox, under Full Access, click Add, select one or more users or groups from the Select Object list, and then click OK.

  7. Alternatively, to limit users who can be provided full access to the user’s mailbox, select the users in the Name list and click Remove.

  8. Click Properties to view the general properties of the user added under Full Access option.

  9. Click Save.
  10. Close the dialog box and click Save.

NOTE: The changes made to MailBox delegation settings for the Office 365 user can be verified in the Microsoft Office 365 portal.
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