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Active Roles 8.0 LTS - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Microsoft 365 Groups Managing Azure Security Groups Managing cloud-only distribution groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Active Roles integration with other One Identity and Quest products Appendix F: Active Roles integration with Duo Appendix G: Active Roles integration with Okta Active Roles Language Pack

Viewing or modifying the delivery management of a distribution group

You can view or modify the delivery management settings of a distribution group with the Delivery Management action of the Active Roles Web Interface.

To view or modify the delivery management of a distribution group

  1. In the Active Roles Web Interface, navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Distribution Groups.

    Figure 170: Directory Management > Tree > Azure > <azure-tenant-name> > Distribution Groups — Listing the Azure distribution groups in the Azure tenant

  2. Select the distribution group whose delivery management settings you want to view or modify.

  3. Click Delivery Management.

  4. In Delivery Management, set the following delivery management settings of the distribution group.

    • Only allow messages from people inside my organization: Clear this check box to allow people outside your organization to send messages to this group. (default: selected)

    • Accept messages only from these designated senders: To restrict receiving messages from certain users only, specify the allowed senders in this setting.

      • To add users to the list of Accept messages only from these designated senders, click Add, select the users and click OK.

      • To remove users from the list of Accept messages only from these designated senders, select the users and click Remove.

  5. To apply your changes, click Save.

Viewing or modifying delegates of a distribution group

You can view or modify the delegates of a distribution group with the Delegates action of the Active Roles Web Interface.

To view or modify the delegates of a distribution group

  1. In the Active Roles Web Interface, navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Distribution Groups.

    Figure 171: Directory Management > Tree > Azure > <azure-tenant-name> > Distribution Groups — Listing the Azure distribution groups in the Azure tenant

  2. Select the distribution group whose delegates you want to view or modify.

  3. Click Delegates.

  4. In Delegates, set the following delegate settings of the distribution group:

    • Send on behalf to

      Only delegates in the Send on behalf to list can send messages on behalf of this group.

      • To add delegates to the Send on behalf to list, click Add, select the users and click OK.

      • To remove delegates from the Send on behalf to list, select the users and click Remove.

    • Send as

      Only delegates in the Send as list can send messages from this group. To the recipient, the message will appear as a message sent by this group.

      • To add delegates to the Send as list, click Add, select the users and click OK.

      • To remove delegates from the Send as list, select the users and click Remove.

  5. To apply your changes, click Save.

Viewing the change history of a distribution group

You can view the change history of a distribution group in the selected Azure tenant with the Change History action of the Active Roles Web Interface.

To view the change history of a distribution group

  1. In the Active Roles Web Interface, navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Distribution Groups.

    Figure 172: Directory Management > Tree > Azure > <azure-tenant-name> > Distribution Groups — Listing the Azure distribution groups in the Azure tenant

  2. Select the distribution group whose change history you want to view.

  3. Click Change History.

Deleting a distribution group

You can delete a new distribution group with the Delete action of the Active Roles Web Interface.

To delete a distribution group

  1. In the Active Roles Web Interface, navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Distribution Groups.

    Figure 173: Directory Management > Tree > Azure > <azure-tenant-name> > Distribution Groups — Listing the Azure distribution groups in the Azure tenant

  2. Click Delete.

  3. To confirm, click Yes.

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