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Active Roles 8.1.5 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Reject action

If the approver applies the Reject action to the task, Active Roles cancels the operation.

Figure 114: Reject action

Multiple approvers

An Approval rule may be configured so that a single task is assigned to multiple approvers. For example, a group can be designated as an approver, which causes the task to be assigned to every member of the group. If this is the case, the first of the approvers to apply the Approve or Reject action to the task completes the task.

If the task receives the Approve action, Active Roles allows the operation to be performed. If the Reject action is applied to the task, Active Roles cancels the operation. See the figure for an example of multiple approvers in a workflow.

Figure 115: Multiple approvers

Multiple tasks

The number of approval tasks generated by a single workflow instance depends on how many approval rules are included in the workflow (one task per each rule). Therefore, if a workflow has multiple approval rules, multiple tasks will be created and assigned to the respective approvers.

Within a single workflow, approval rules are applied in a sequential manner. This means that a subsequent rule is applied only after the requested operation has passes the previous rule.

If each of the tasks receives the Approve action, Active Roles allows the operation to be performed.

Figure 116: Multiple tasks

If at least one of the tasks receives the Reject action, Active Roles cancels the operation.

Figure 117: Cancellation of task

Creating and configuring an approval workflow

To implement an approval scenario where certain operations require approval in Active Roles, you create a workflow definition, configure the workflow start conditions, and add and configure approval activities (approval rules) as appropriate. All these tasks are performed using the Workflow Designer-a graphical tool included in the Active Roles Console.

When configuring workflow start conditions, you specify:

  • A type of operation, such as Create, Rename, Modify, or Delete. The workflow starts only if an operation of that type is requested.

  • A type of object, such as User, Group or Computer. The workflow starts only if the operation requests changes to an object of that type.

  • For the Modify operation type, a list of object properties. The workflow starts only if the operation requests changes to any of those properties of an object.

  • The identity of an operation requestor (initiator), such as a user, group, or service. The workflow starts only if the operation is requested on behalf of that identity.

  • A container, such as an Organizational Unit or Managed Unit. The workflow starts only if the operation requests changes to an object in that container or requests the creation of an object in that container.

  • (Optional) A filter that defines any additional conditions on entities involved in an operation. The workflow starts only if the operation satisfies those conditions. If no filter is set, then no additional conditions are in effect.

Any operation that meets all the start conditions specified on a workflow causes the workflow to start.

When configuring an approval rule within a workflow, you specify:

  • A list of approvers, such as users or groups: This setting identifies the persons who are authorized to allow or deny operations that start the workflow.

  • Notification settings: This includes workflow events to notify of, notification recipients, delivery options, and notification message template.

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