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Active Roles 8.1.5 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

How the Group Membership Removal policy works

When processing a request to deprovision a user, Active Roles uses this policy to determine what changes are to be made to group memberships of the user account. By removing the account from security groups, the policy revokes user access to resources. By removing the account from mail-enabled groups, the policy prevents erroneous situations where email is sent to the deprovisioned mailbox.

IMPORTANT: The deprovisioned users are automatically removed from all Dynamic Groups, regardless of the Group Membership Removal policy settings.

A Group Membership Removal policy includes separate rules for security groups and for mail-enabled groups. For each category of groups, a rule can instruct Active Roles to perform one of the actions that are summarized in the following table.

Table 12: Group Membership Removal policy includes separate rules

Category

Action

Result

Security groups

Do not remove from groups.

The deprovisioned user remains in all security groups it was a member of as of the time of deprovisioning, except for the Dynamic Groups.

Remove from all groups.

The deprovisioned user is removed from all security groups.

Remove from all groups except for the specified ones.

The deprovisioned user is not removed from the specified security groups, with the exception of Dynamic Groups. The user is removed from all the other security groups.

Mail-enabled groups

Do not remove from groups.

The deprovisioned user is not removed from distribution groups or mail-enabled security groups, except for the Dynamic Groups.

Remove from all groups.

The deprovisioned user is removed from all distribution groups and from all mail-enabled security groups.

Remove from all groups except for the specified ones.

The deprovisioned user is not removed from the specified distribution or mail-enabled security groups, with the exception of Dynamic Groups. The user is removed from all the other distribution and mail-enabled security groups.

In the event of a conflict in policy implementation, the remove action takes precedence. For example, with a rule configured to remove the user account from all security groups, the user account is removed from all security groups even if there is another rule according to which Active Roles does not remove the user account from mail-enabled security groups.

Another conflict may occur in the situation where a policy of this category attempts to remove a deprovisioned user from a group that is configured as an Active Roles Dynamic Group (for more information, see Dynamic groups). The Dynamic Group policy detects the removal, and might add the deprovisioned user back to the Dynamic Group. To avoid this, Active Roles does not allow Dynamic Groups to hold deprovisioned users. Once a user is deprovisioned, the user account is removed from all Dynamic Groups.

Configuring a Group Membership Removal policy

You can configure a new Group Membership Removal policy with the Active Roles Console.

To configure a Group Membership Removal policy

  1. On the Policy to Configure page, select Group Membership Removal, then click Next.

    Figure 65: Removal from Security Groups

  2. On the Removal from Security Groups page, do one of the following:

    • Click Do not remove from security groups for the policy not to make changes to security group memberships of the user account.

    • Click Remove from all security groups, with optional exceptions for the policy to remove the user account from all security groups.

  3. If you selected Remove from all security groups, with optional exceptions, specify whether you want the policy not to remove the user account from certain security groups. Do one of the following:

    • Select the Keep the user account in these security groups check box and set up the list of security groups from which you want the policy not to remove the user account.

    • If you want the policy to remove the user account from all security groups, leave the check box cleared.

  4. Click Next.

  5. On the Removal from Mail-enabled Groups page, do one of the following:

    • Click Do not remove from mail-enabled groups for the policy not to make changes to mail-enabled group memberships of the user account.

    • Click Remove from all mail-enabled groups, with optional exceptions for the policy to remove the user account from all mail-enabled groups.

    Figure 66: Removal from Mail-enabled Groups

  6. If you selected Remove from all mail-enabled groups, with optional exceptions, specify whether you want the policy not to remove the user account from certain mail-enabled groups. Do one of the following:

    • Select the Keep the user account in these mail-enabled groups check box and set up the list of mail-enabled groups from which you want the policy not to remove the user account.

    • If you want the policy to remove the user account from all mail-enabled groups, leave the check box cleared.

  7. Click Next.

  8. On the Enforce Policy page, you can specify objects to which this Policy Object is to be applied:

    • Click Add, and use the Select Objects dialog to locate and select the objects you want.

  9. Click Next, then click Finish.

Scenario: Removing deprovisioned users from all groups

The policy described in this scenario, removes the deprovisioned users from all groups, both security and distribution.

To implement this scenario, you must perform the following actions:

  1. Create and configure the Policy Object that defines the appropriate policy.

  2. Apply the Policy Object to a domain, OU, or Managed Unit.

As a result, when deprovisioning a user account, Active Roles removes the user account from all groups.

Creating and configuring the Group Membership Removal Policy Object

You can create and configure the Policy Object you need by using the New Deprovisioning Policy Object Wizard. For information about the wizard, see Creating a Policy Object.

To configure the policy, click Group Membership Removal on the Select Policy Type page of the wizard. Then, click Next and follow these steps:

  1. On the Removal from Security Groups page:

    1. Click Remove from all security groups, with optional exceptions.

    2. Verify that the Keep the user account in these security groups check box is cleared.

    3. Click Next.

  2. On the Removal from Mail-enabled Groups page:

    1. Click Remove from all mail-enabled groups, with optional exceptions.

    2. Verify that the Keep the user account in these mail-enabled groups check box is cleared.

    3. Click Next.

  3. Click Next and follow the instructions in the wizard to create the Policy Object.

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