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Active Roles 7.5.3 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management One Identity Starling Two-factor Authentication for Active Roles Managing One Identity Starling Connect Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Office 365 Groups Managing Azure Security Groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Enabling Federated Authentication Appendix F: Active Roles integration with other One Identity and Quest products Appendix G: Active Roles integration with Duo Appendix H: Active Roles integration with Okta

Scenario: Sending deprovisioning report

This scenario describes how to configure the following policy to monitor deprovisioning operations in all domains registered with Active Roles (managed domains):

  • When a deprovisioning operation is completed, verify if any errors occurred during the operation.
  • If any errors occurred, send the report on the deprovisioning results to the administrator.

To implement this scenario, you must perform the following actions:

  1. Create the appropriate e-mail configuration.
  2. Create, configure, and apply the Policy Object that defines the appropriate policy.

As a result, upon completion of a deprovisioning operation in any managed domain, the administrator receives a report in the event of any error during that operation. The message subject includes the name of the object that has been deprovisioned.

The following two sections elaborate on the steps to implement this scenario.

Step 1: Creating the e-mail configuration

Step 1: Creating the e-mail configuration

You can use the instructions in the previous section to create the e-mail configuration (see Scenario: Sending deprovisioning notification). When prompted to specify a name for the new configuration, type Deprovisioning Report Distribution.

Step 2: Creating, configuring, and applying the Policy Object

You can create, configure, and apply the Policy Object you need by using the New Deprovisioning Policy Object wizard. For information about the wizard, see Creating a Policy Object in the Policy Object management tasks section earlier in this document.

To configure the policy, click Report Distribution on the Select Policy Type page of the wizard. Then, click Next.

On the Report Recipients and Message page, click the button next to the Report recipients box to display the Deprovisioning Report Recipients dialog box. In that dialog box, type the administrator’s e-mail address, such as administrator@mydomain.com, and then click OK.

Then, customize the message subject as necessary. For example, you might enter the following subject: Deprovisioning of %<objectClass> ’%<name>’ Completed with Errors. Verify that the Send out the report only if any errors occur check box is selected and then click Next to display the Outgoing Mail Server page.

From the list in the Outgoing mail server (SMTP) box, select Deprovisioning Report Distribution—the e-mail configuration you have created in Step 1, and then click Next to display the Enforce Policy page.

On the Enforce Policy page, click the Add button and select the Active Directory folder to add to the list. Click Next, and then click Finish to close the wizard.

You can also use the Enforce Policy command on the Active Directory folder in the console tree to apply the policy to that folder. For more information on how to apply a Policy Object, see Applying Policy Objects and Managing policy scope earlier in this chapter.

Deployment considerations

Active Roles enforces policies by applying Policy Objects to promote data integrity throughout the directory. This is done by generating and validating the data entered into the directory. Each Policy Object is basically a container that holds one or more policy entries (also referred to as policies). There are several types of policy entries that can be configured within a Policy Object. The two major ones are Property Generation and Validation, and Script Execution. Property Generation and Validation policy entries provide a point-and-click interface for creating basic rules for attribute population. Script Execution policy entries enable the use of scripting for a broad range of custom actions that could supplement, extend, or replace the policy types included with Active Roles out of the box.

Just as with Group Policy Objects in Active Directory, the location that Active Roles’ Policy Objects are linked to is critical:

  • Any policies that are intended to affect the entire domain should be included into a Policy Object linked at the domain level. If needed, filtering can be used to exclude specific objects or containers (Organizational Units) from being processed by these policies.
  • If more than one object or containers needs to be excluded from the effect of a domain-wide policy, it is best to include those objects or containers explicitly into a Managed Unit and then apply policy filtering to that Managed Unit by using the Block Inheritance option.

From here, the best way to apply policies is at the top level of the directory tree they will affect. Usually, however policies are only needed to affect certain Organizational Units within the tree. In this case, a Managed Unit is the most effective way to apply the policies. Include the desired Organizational Units explicitly into a Managed Unit, and then link the Policy Object to that Managed Unit.

A policy consists of three major components. These are:

  • A policy entry that defines the policy
  • A Policy Object containing that policy entry
  • A Policy Object link that determines where the policy is applied in the directory

Typically, a single Policy Object includes all the entries for a specific set of policies. It is not efficient to create one entry per Policy Object since this defeats the purpose of having separation between the Policy Object and policy entries.

A policy cannot be filtered for specific sets of administrators. Once applied to a given object or container, a policy will be in effect for every administrator under every condition. This is unless a Script Execution policy is included as a policy entry that utilizes the IEDSEffectivePolicyRequest interface to override the policies determined by other policy entries. This interface is documented in Active Roles SDK.

Script Execution polices are policy entries that utilize scripts written in a scripting language such as Microsoft Windows PowerShell or VBScript. Policy scripts use event handles that are executed before or after every action that can happen in the directory. See the following table for a list of these handlers.

Table 27: Event handlers

Name

Description

onPreCreate

In a script policy applied to a container; receives control upon a request to create an object in that container. This enables a script to perform custom actions prior to creating an object.

onPostCreate

In a script policy applied to a container; receives control after a request to create an object in that container is completed. This enables a script to perform custom actions further to creating an object.

onPreDelete

Receives control upon a request to delete an object. Enables a script to perform custom actions prior to deleting an object.

onPostDelete

Receives control after a request to delete an object is completed. Enables a script to perform custom actions further to deleting an object.

onPreModify

Receives control upon a request to start changing object properties. Enables a script to perform custom actions prior to applying changes to an object.

onPostModify

Receives control after a request to change object properties is completed. Enables a script to perform custom action further to changing an object's property values.

onPreMove

In a script policy applied to a container, this function receives control upon a request to start moving an object from that container. This enables a script to perform custom actions prior to moving an object.

onPostMove

In a script policy applied to a container, this function receives control after a request to move an object to that container is completed. This enables a script to perform custom actions further to moving an object.

onPreRename

Receives control upon a request to start renaming an object. Enables a script to perform custom actions prior to renaming an object.

onPostRename

Receives control after a request to rename an object is completed. Enables a script to perform custom actions further to renaming an object.

onPreGet

Receives control upon a request to retrieve object properties. Enables a script to perform custom actions prior to starting the retrieval of an object's property values.

onPostGet

Receives control after a request to retrieve object properties is completed. Enables a script to perform custom actions following the retrieval of an object's property values.

onPreSearch

Receives control upon a request to start a search. Enables a script to perform custom actions prior to starting a search.

onPreDeprovision

Receives control upon a request to execute the Deprovision operation. Enables a script to perform custom actions prior to starting the operation.

onDeprovision

Receives control in the course of processing a request to execute the Deprovision operation. Enables the use of a script for customizing the behavior of the operation.

onPostDeprovision

Receives control after a request to execute the Deprovision operation is completed. Enables a script to perform custom actions following the operation.

onPreUnDeprovision

Receives control upon a request to execute the Undo Deprovisioning operation. Enables a script to perform custom actions prior to starting the operation.

onUnDeprovision

Receives control in the course of processing a request to execute the Undo Deprovisioning operation. Enables the use of a script for customizing the behavior of the operation.

onPostUnDeprovision

Receives control after a request to execute the Undo Deprovisioning operation is completed. Enables a script to perform custom actions following the operation.

onPreUnDelete

Receives control upon a request to execute the Undelete operation. Enables a script to perform custom actions prior to starting the operation.

onPostUnDelete

Receives control after a request to execute the Undelete operation is completed. Enables a script to perform custom actions following the operation.

onCheckPropertyValues

Receives control upon a request to verify and validate the changes that are going to be made to an object. Enables a script to perform custom actions further to normal validity checks on an object.

onGetEffectivePolicy

Receives control upon a request to retrieve the policy settings that are in effect on a particular object (such as policy constraints on property values). Enables a script to perform custom actions further to retrieval of policy settings.

onInit

Receives control when the Administration Service retrieves the definition of the script parameters, enabling the script to manifest the name and other characteristics of each parameter.

onFilter

Boolean-valued function that is evaluated during execution of the onPreSearch event handler, allowing search results to be filtered based on properties of objects returned by the search. For details, see "IEDSRequestParameters Properties" in the Active Roles SDK documentation.

Basically, when an action happens, Active Roles looks to see if there are any Policy Objects applied that hold Script Execution policies. If so, the policy script is checked to see if it has an event handler for the specific action being performed. The object being acted upon is passed into the event handler for further actions. These event handlers are normally run in the security context of the service account, so even if a user does not have rights to perform the actions outlined in the policy script, it will still execute correctly. If any errors occur during the execution of a policy script, the errors can be found in the Active Roles event log for post-action handlers and are displayed to the client for pre-action handlers.

Policy scripts are typically written in a scripting language such as Windows PowerShell or VBScript. Many examples of scripts based on Windows PowerShell and VBScript, along with instructions on how to use the Active Roles ADSI Provider both for policy scripts and for standalone scripts, can be found in the Active Roles SDK documentation.

It is also important to note that policy scripts can pick up and take action upon directory changes made natively, as well. To turn on this behavior, you should choose the option that directs in the policy script to handle directory changes reported by the directory synchronization function (select the Handle changes from DirSync control check box on the Script Module tab in the Properties dialog box for the policy entry), and use the IEDSRequestParameters interface in a post-action event handler. More on this topic can be found in the Active Roles SDK documentation.

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