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Active Roles 8.0 LTS - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Microsoft 365 Groups Managing Azure Security Groups Managing cloud-only distribution groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Active Roles integration with other One Identity and Quest products Appendix F: Active Roles integration with Duo Appendix G: Active Roles integration with Okta Active Roles Language Pack

Steps for synchronizing permissions to Active Directory

Active Roles provides the option to keep Active Directory native security updated with selected permission settings that are specified by using Access Templates. This option, referred to as permissions propagation, is intended to provision users and applications with native permissions to Active Directory. The normal operation of Active Roles does not rely upon this option.

You can set the permissions propagation option as follows:

  • When applying an Access Template, select the Propagate permissions to Active Directory check box in the Delegation of Control wizard (see Steps for applying an Access Template earlier in this document).
  • When managing Access Template links, use the Sync to AD button in the dialog box that displays a list of links (see Steps for managing Access Template links earlier in this document).

As an example, you can use the following instructions to set the permissions propagation option on the permission settings that are defined by applying a certain Access Template to an Organizational Unit:

To synchronize permission settings on an Organizational Unit

  1. Right-click the Organizational Unit and click Delegate Control.
  2. In the Active Roles Security dialog box, select the Access Template link that determines the permission settings you want to synchronize to Active Directory, and then click Sync to AD.
  3. Click OK to close the Active Roles Security dialog box.

NOTE:

  • When synchronizing permissions to Active Directory, Active Roles creates permission entries in Active Directory so that the Trustee has the same rights in Active Directory as it has in the Active Roles environment as per the Access Template links you have synchronized.
  • You can stop synchronization of permissions at any time by clicking the Desync to AD button. If you do so, Active Roles deletes all permission entries in Active Directory that were created as a result of synchronization.
  • You can also manage the permissions propagation option on the Links or Active Roles Security tab in the advanced details pane, which allows you to perform the same tasks as the Links or Active Roles Security dialog box, respectively. Right-click the link on which you want to set the permissions propagation option, and click Sync to AD to start synchronization or Desync to AD to stop synchronization. The Links tab is displayed when you select an Access Template. Otherwise, the Active Roles Security tab is displayed. To display the advanced details pane, check Advanced Details Pane on the View menu (see Advanced pane earlier in this document).

Managing Active Directory permission entries

The Native Security tab in the advanced details pane lists the native Active Directory permission entries for the securable object (for example, an organizational unit) selected in the console tree.

By analyzing information in the Type and Source columns on the Native Security tab, you can determine whether a given entry is synchronized from Active Roles.

In the Type column, the synchronized entries are marked with the icon. This icon changes to if synchronization of the entry is invalid or unfinished. For example, if you delete a synchronized entry from Active Directory, Active Roles detects the deletion and re-creates the entry. Until the entry is re-created, the Type column marks the entry with the icon.

For each synchronized entry, the Source column displays the name of the Access Template that defines the permissions synchronized to that entry.

From the Native Security tab, you can manage permission entries: right-click an entry, and click Edit Native Security. This displays the Permissions dialog box where you can add, remove and modify Active Directory permission entries for the securable object you selected.

Adding, modifying, or removing permissions

When you add, remove, or modify permissions in an Access Template, permission settings automatically change on all objects to which the Access Template is applied (linked), including those that are affected by the Access Template because of inheritance.

To add, remove, or modify permissions in an Access Template, open the Properties dialog box for the Access Template, and go to the Permissions tab.

Figure 32: Access Template - Manage permissions

The Permissions tab lists permission entries defined in the Access Template. Each entry in the list includes the following information:

  • Type  Specifies whether the permission allows or denies access.
  • Permission  Name of the permission.
  • Apply To  Type of objects that are subject to the permission.

To add a new permission, click Add and complete the Add Permission Entries wizard, as described in Add Permission Entries wizard earlier in this chapter.

To delete permissions, select them from the Access Template permission entries list, and click Remove.

To modify a permission, select it from the Access Template permission entries list, and click View/Edit. This displays the Modify Permission Entry dialog box, similar to the following figure.

Figure 33: Access Template - Modify permissions

You can use the tabs in that dialog box to modify the permission as needed. The tabs are similar to the pages in the Add Permission Entries wizard, discussed in Add Permission Entries wizard earlier in this chapter.

Steps for adding permissions to an Access Template

To add a permission entry to an Access Template

  1. In the console tree, under Configuration | Access Templates, locate and select the folder that contains the Access Template you want to modify.
  2. In the details pane, right-click the Access Template, and click Properties.
  3. On the Permissions tab, click Add, and then use the Add Permission Entries wizard to configure a permission entry.

    For detailed instructions on how to add a permission entry to an Access Template, see Steps for creating an Access Template earlier in this document.

NOTE: The Permissions tab lists the permission entries that are configured in the Access Template. You can use the Permissions tab to add, modify, or delete permission entries from the Access Template.

Once an Access Template is applied within Active Roles to determine permission settings in the directory, any changes to the list of permission entries in the Access Template causes the permission settings in the directory to change accordingly.

Active Roles includes a suite of pre-defined Access Templates. The list of permission entries in a pre-defined Access Template cannot be modified. If you need to add, modify, or delete permission entries from a pre-defined Access Template, create a copy of that Access Template, and then make changes to the copy. Another option is to create an Access Template and nest the pre-defined Access Template into the newly created Access Template. For instructions, see Steps for creating an Access Template, Steps for copying an Access Template, and Steps for managing nested Access Templates.

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