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Active Roles 8.1.5 - Console User Guide

Introduction Getting started User or service account management Group management Computer account management Organizational Unit management Contact management Exchange recipient management

Performing Exchange tasks on a contact

You can perform Exchange-related tasks (for example, creating or deleting email addresses) on Active Directory contacts with the Active Roles Console.

To perform Exchange tasks on a contact

  1. In the Console tree, locate and select the folder that contains the contact you want to perform Exchange tasks on.

  2. In the details pane, right-click the contact, then click Exchange Tasks to start the Exchange Task Wizard.

  3. On the Available Tasks page of the wizard, select the task you want to perform.

    The following tasks are available, depending on the selected group:

    • Establish E-mail Addresses: The contact has no email address established. Establishes an external email address for the selected contact to include the address in the Exchange address list.

    • Delete E-mail Addresses: The contact has an email address established.

  4. On the next page of the wizard, do one of the following, depending on the selected task:

    • Establish E-mail Addresses: Specify the contact’s alias and external email address.

    • Delete E-mail Addresses: Confirm the operation.

  5. On the completion page of the wizard, review the results of the task. To view the progress report, click Back. To close the wizard, click Finish.

NOTE: Consider the following when performing Exchange tasks on a contact:

  • You can perform Exchange tasks on multiple objects at a time. To do so, start the Exchange Task Wizard by selecting the objects, right-clicking the selection, and clicking Exchange Tasks.

  • To locate the objects on which you want to perform Exchange tasks, use the Find function of Active Roles. Once you found the objects, start the Exchange Task Wizard by selecting the objects in the list of search results, right-clicking the selection, and clicking Exchange Tasks.

Moving a contact

You can move contacts from one Active Directory container to another with the Active Roles Console.

To move a contact

  1. In the Console tree, locate and select the folder that contains the contact you want to move.

  2. In the details pane, right-click the contact and click Move to display the Move dialog.

  3. In the Move dialog, select the folder to which you want to move the contact, then click OK.

NOTE: Consider the following when moving an object:

  • With Active Roles, directory objects can only be moved within the same domain. This means that the folder to which you want to move the object must belong to the same domain as the object.

  • You can move multiple objects at a time with the Move dialog. To open the dialog, select the objects, right-click the selection, and click Move. To select multiple objects, press and hold Ctrl, then click each object.

  • To locate the object that you want to move, use the Find function of Active Roles. Once you found the accounts, open the Move dialog by right-clicking the object, and clicking Move.

  • The Console provides the drag-and-drop function for moving objects. To move objects, you can drag the selection from the details pane to a destination container in the Console tree.

Exporting and importing a contact

With the Active Roles Console, you can export contacts to an XML file, then import them from that file to populate a container in a different domain. The export and import operations provide a way to relocate contacts between domains.

To export a contact

  1. In the Console tree, locate and select the folder that contains the contact you want to export.

  2. In the details pane, right-click the contact and click All Tasks > Export to display the Export Objects dialog.

  3. In the Export Objects dialog, specify the file where you want to save the data, and click Save.

To import a contact

  1. In the Console tree, locate and select the folder where you want to import the contact.

  2. Click Import.

  3. In the Import Directory Objects dialog, select the file that contains the contact you want to import, and click Open.

Deleting a contact

You can delete Active Directory user accounts with the Active Roles Console.

To delete a contact

  1. In the Console tree, locate and select the folder that contains the contact you want to delete.

  2. In the details pane, right-click the contact, then click Delete.

  3. To confirm the deletion, click Yes.

NOTE: Consider the following when deleting a contact:

  • Deleting a contact is a destructive operation that cannot be undone. Also, if you recreate the contact with the same name later, the contact will not receive automatically the same distribution group and security group memberships that the deleted contact had. Instead, you must assign the previous memberships manually.

  • You can delete multiple objects at the same time by selecting the objects, right-clicking the selection, and clicking Delete. To select multiple objects, press and hold Ctrl, then click each object. If you select multiple objects, clicking Delete displays a dialog. To delete all the selected objects, select the Apply to all items check box, then click Yes.

  • When attempting to delete an object, you may receive an error message that access is denied to the object. This can typically occur if the object is protected from deletion. To remove this protection, navigate to the Properties > Object tab of the object you want to delete, then clear the Protect object from accidental deletion check box. After that, try deleting the object again.

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