You can configure the Policy Object you need by modifying the Policy Object that implements the previous scenario, see Scenario 1: Disabling and renaming the user account upon deprovisioning earlier in this section.
Display the Properties dialog box for that Policy Object and go to the Policies tab. Then, select the policy from the list, and click View/Edit to display the Group Object Deprovisioning Policy Properties dialog box. Click the Change Properties tab.
The Change Properties tab looks similar to the page of the same name in the wizard you used to create the Policy Object. You can use that tab to add the update rule for the Notes property:
- Click Add to display the Select Object Property dialog box.
- Select the check box next to the Notes property, and then click OK.
- In the Add Value dialog box, type Deprovisioned in the ‘Notes’ must be box, and then click OK.
Click OK to close the Group Object Deprovisioning Policy Properties dialog box.
Step 3: Applying the Policy Object
You can apply the Policy Object by using the Scope tab in the Properties dialog box for that Policy Object:
- On the Scope tab, click the Scope button to display the Active Roles Policy Scope window for the Policy Object you are managing.
- Click Add and select the domain, OU, or Managed Unit where you want to apply the policy.
- Click OK to close the Active Roles Policy Scope window.
- Click OK to close the Properties dialog box for the Policy Object.
For more information on how to apply a Policy Object, see Applying Policy Objects and Managing policy scope earlier in this chapter.
Office 365 Licenses Retention
This policy is intended to automate retention of all or selected Office 365 licenses assigned to an Azure AD user after the Azure AD user is deprovisioned successfully.
When processing a request to deprovision an Azure AD user, Active Roles uses this policy to determine if the licenses assigned to the Azure AD user must be retained.
When an Azure AD User is deprovisioned, this policy ensures that the administrator assigned Office 365 licenses are retained based on the policy configuration.
You can configure the Office 365 Licenses Retention policy to specify how you want Active Roles to modify the Azure AD user’s licenses in Azure AD upon a request to deprovision the Azure AD user.
When an Azure user is deprovisioned from the Active Roles Console, Web Interface, or Management Shell, the Office 365 licenses that were assigned to the user during user provisioning are retained based on the Office 365 Licenses Retention policy configuration. As per the policy set, all the licenses or only selected licenses are retained upon the user deprovision.
The changes that take effect after deprovisioning the user are reflected in the Azure portal and the Azure Properties | Licenses tab of the Azure AD user in the Web interface
Active Roles Console enables you to create a new Deprovisioning Policy Object or Add to the existing Built-in Policy – User Default Deprovisioning policy. For instructions on how to create a Deprovisioning policy object, see the section Creating a Policy Object, in the Active Roles Administration Guide. The Office 365 Licenses Retention policy from the User Deprovisioning Policies must be selected to enable retention of the required Office 365 licenses upon Azure AD user deprovisioning.
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NOTE: The Office 365 Licenses Retention policy is enabled only when Azure AD is configured. |