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Active Roles 8.0 LTS - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Microsoft 365 Groups Managing Azure Security Groups Managing cloud-only distribution groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Active Roles integration with other One Identity and Quest products Appendix F: Active Roles integration with Duo Appendix G: Active Roles integration with Okta Active Roles Language Pack

View Azure Health for Azure AD tenants and applications

View Azure Health for Azure AD tenants and applications

Azure Health Check informs you about the Active Roles to Azure AD connectivity status, and the Active Roles Azure AD tenant and application heath status.

To view the Azure AD health status in Active Roles

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Azure | Azure Configuration | Azure Health Check. Select the Tenant name from the Tenant list drop down for which you want to view the Azure health status.

    The health status for the following services and resources is displayed:

    • Graph Connectivity – Green status indicates that the Active Roles connectivity to the Microsoft Graph API is successful

    • Tenant Connectivity – The tenant username and password are validated. Green status indicates that the Azure AD Tenant credentials are valid. The tenant connectivity is successful only if the Graph connectivity is successful

    • Azure Application Connectivity – The Azure AD applications are validated and verified if the applications are consented. Green status indicates that the Azure AD applications connectivity is successful. The application connectivity is successful only if both the Graph connectivity and tenant connectivity are successful.

View Azure Licenses Report

View Azure Licenses Report

Azure Licenses Report displays the Office 365 licenses that are available and assigned to a user.

To view the Azure AD licenses report

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Azure | Azure Configuration | Azure Licenses Report. Select the Tenant name from the Tenant list drop down for which you want to view the Azure License Report

    The Azure Licenses Report wizard displays the list of Office 365 licenses available for the Azure AD domain. For each license the following information is displayed:

    • Valid – The total number of a specific license available for the Azure AD domain.
    • Expired – The number of licenses of a specific license type that are in renewal period or have expired.
    • Assigned – The number of licenses of a specific license type that have been assigned to any users in the domain. 

View Office 365 Roles Report

View Office 365 Roles Report

Office 365 Roles Report displays the Office 365 roles that are available and assigned to a user.

To view the Office 365 roles report

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Azure | Azure Configuration | Office 365 Roles Report. Select the Tenant name from the Tenant list drop down for which you want to view the Office 365 roles report.

    The Office 365 Roles Report wizard displays the list of Office 365 roles and the users assigned with the roles for the Azure AD domain.

Azure Tenant Association

After the import or upgrade operation, a scheduled task is created for tenant association. This scheduled task runs at a specified date and time or you can also choose to run the task immediately to associate azure objects with the selected tenant.

The task can be scheduled to run at a specific time. To schedule the task, navigate to Configuration | Server Configuration | Scheduled Tasks | Builtin container in the Active Roles console.

After successfully completing the task, a log file is found in the Configuration Center logs folder with the name SyncAssociatedTenantId.log.

NOTE: Alternatively, Azure Tenant association can be run at any time using the template workflow Update Azure Objects Associated Tenant Id available in the Built-in Workflow Container. The parameter in the script used by the workflow can be configured with the required tenant ID. You can use the drop-down to select a default Azure Tenant from the list of available Azure Tenants. The script used by the workflow can be modified to Search Azure objects based on the requirement.

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