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Active Roles 8.0 LTS - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Microsoft 365 Groups Managing Azure Security Groups Managing cloud-only distribution groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Active Roles integration with other One Identity and Quest products Appendix F: Active Roles integration with Duo Appendix G: Active Roles integration with Okta Active Roles Language Pack

Modify Office 365 roles assigned to hybrid users

Modify Office 365 roles assigned to hybrid users

To modify the Office 365 roles assigned to existing hybrid users

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  1. Click the specific domain, Container or the Organizational Unit, and then select the check-box corresponding to the specific user for which you want to view or update the properties.
  2. In the Command pane, click Azure properties.
  3. In the Azure Properties dialog box, click O365 Roles tab.

    The O365 Roles wizard displays the Office 365 roles, for example the Helpdesk Administrator, Directory Readers, and more.

  1. Select or clear the check boxes corresponding to the Office 365 roles that need to be assigned or removed for the user, and click Finish.

    The Office 365 roles assigned can be viewed on the user's Azure Properties | O365 Roles wizard.

    The results can also be viewed on the Azure portal's Licenses and Directory role tabs.

NOTE: When a user is de-provisioned, all the roles that were assigned to the user are retained.

Managing Office 365 Contacts

The Active Roles web interface enables you to perform administrative tasks such as create, read, update, and delete Office 365 contacts in Hybrid environment. You can also perform other operations such as add and remove Office 365 contacts to Groups.

 

Office 365 contact management tasks using UI

Office 365 contact management tasks using Web interface

Active Roles web interface enables you to perform the following management tasks for Office 365 contacts:

 

Create a new Office 365 contact

You can use the Active Roles Web Interface to create and enable a new Office 365 contact. .

To create a new Office 365 contact

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  1. Click the domain in which you need to create a new contact.
  2. In the list of objects displayed, click the required Container or the Organizational Unit.
  3. In the Command pane, click New Contact.
  4. In the New Conatct in <OU name> ->General wizard, enter the contact details such as First Name, Last Name, Initials, and Display name.
  5. Click Next.
  6. In the Create Azure Account properties wizard, select Create Azure Contact option.

  7. Select the Tenant name from the Tenant list drop down.

  8. In the External e-mail address field, enter the email address for the contact, and click Finish.

    The Office 365 account details for the new contact are generated automatically and populated in the respective fields.

NOTE: : In Federated or Synchronized environments, Office 365 contact creation is not supported. The contact is created in Active Roles and is synchronized eventually to Office 365 using Microsoft Native tools, such as AAD Connect. To manage the Office 365 contact through Active Roles, you must perform periodic back-synchronization to on-premise AD.

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