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Active Roles 8.2 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Configuring rule-based autoprovisioning and deprovisioning
Configuring Provisioning Policy Objects
User Logon Name Generation E-mail Alias Generation Exchange Mailbox AutoProvisioning Group Membership AutoProvisioning Home Folder AutoProvisioning Property Generation and Validation Script Execution O365 and Azure Tenant Selection AutoProvisioning in SaaS products
Configuring Deprovisioning Policy Objects
User Account Deprovisioning Group Membership Removal User Account Relocation Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Permanent Deletion Office 365 Licenses Retention Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Script Execution Notification Distribution Report Distribution
Configuring entry types Configuring a Container Deletion Prevention policy Configuring picture management rules Managing Policy Objects Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Configuring policy extensions
Using rule-based and role-based tools for granular administration Workflows
About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Azure tenant types and environment types supported by Active Roles Using Active Roles to manage Azure AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports and URLs used by Active Roles Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Exchange Mailbox AutoProvisioning

Exchange Mailbox AutoProvisioning policies automate the selection of a mailbox store or database when designating a user as mailbox-enabled, or creating a mailbox on Microsoft Exchange Server.

When configuring the policy, you can:

  • Specify Exchange Servers and mailbox stores or databases where mailbox creation is allowed.

  • Specify rules to distribute mailboxes among multiple stores.

For example, you can configure a policy to automatically choose a store that holds the least number of mailboxes.

For a detailed description of this policy, see Concept: Exchange Mailbox AutoProvisioning in the Active Roles Feature Guide.

Configuring an Exchange Mailbox AutoProvisioning policy

To configure a new Exchange Mailbox AutoProvisioning policy via the Active Roles Console (also known as the MMC interface), perform the following procedure.

To configure an Exchange Mailbox AutoProvisioning Policy

  1. In the Console tree, navigate to Configuration > Policies > Administration.

  2. To open the New Provisioning Policy Object Wizard dialog, right-click Administration, then select New > Provisioning Policy.

  3. On the Name and Description page, provide a unique Name for the new Policy Object. Optionally, also provide a Description. To continue, click Next.

  4. Select the Exchange Mailbox AutoProvisioning policy type for configuration. Click Next.

    For more information, see Configuring an Exchange Mailbox AutoProvisioning policy.

  5. On the Allowed mailbox stores page, select the stores where you want to allow mailbox creation.

    In case of multiple stores, from the Pick a store list, select one of following options:

    • Manually: Allows the operator to select a store from the list defined by the policy.

    • By using the round-robin method: Redirects mailbox creation requests sequentially across the stores, selecting the first store for the first request, the second store for the second request and so on. After the last store is reached, the next request is passed to the first store in the sequence.

    • Containing the least number of mailboxes: Forwards mailbox creation requests to the store that holds the least amount of mailboxes.

    Figure 26: Allowed mailbox stores

    For information about the methods of picking a store in case of multiple stores, see Exchange Mailbox AutoProvisioning in the Active Roles Feature Guide.

  6. Click Next, then follow the instructions in the wizard to create (and optionally, immediately apply) the Policy Object.

  7. To apply the Policy Object:

    • Use the Enforce Policy page in the New Policy Object Wizard.

    • Alternatively, complete the New Policy Object Wizard, then use the Enforce Policy command on the domain, OU, or Managed Unit where you want to apply the policy.

    For more information on how to apply a Policy Object, see Linking Policy Objects to directory objects.

Example: Load balancing a mailbox store

The policy described in this example allows Active Roles to use multiple stores for mailbox creation, and forces Active Roles to automatically select the store that holds the least amount of mailboxes.

To implement this example scenario

  1. Create and configure a Policy Object that defines the appropriate policy.

  2. Apply the Policy Object to a domain, OU, or Managed Unit.

As a result, when creating a mailbox for a user account that resides in the container that you selected, Active Roles selects the least loaded store from those where mailbox creation is allowed.

For the steps of creating this policy, see Creating and configuring the Exchange Mailbox AutoProvisioning Policy Object.

Creating and configuring the Exchange Mailbox AutoProvisioning Policy Object

You can create and configure the Policy Object policy that is described in Example: Load balancing a mailbox store with the New Provisioning Policy Object Wizard.

To create a Policy Object that load balances mailbox creation

  1. In the Console tree, navigate to Configuration > Policies > Administration.

  2. To open the New Provisioning Policy Object Wizard dialog, right-click Administration, then select New > Provisioning Policy.

  3. On the Name and Description page, provide a unique Name for the new Policy Object. Optionally, also provide a Description. To continue, click Next.

  4. Select the Exchange Mailbox AutoProvisioning policy type for configuration. Click Next.

    For more information, see Configuring an Exchange Mailbox AutoProvisioning policy.

  5. On the Allowed mailbox stores page, select the stores where you want to allow mailbox creation.

  6. From the Pick a store list, select Containing the least number of mailboxes.

    Figure 27: Allowed mailbox stores

  7. Click Next, then follow the instructions in the wizard to create (and optionally, immediately apply) the Policy Object.

  8. To apply the Policy Object:

    • Use the Enforce Policy page in the New Policy Object Wizard.

    • Alternatively, complete the New Policy Object Wizard, then use the Enforce Policy command on the domain, OU, or Managed Unit where you want to apply the policy.

    For more information on how to apply a Policy Object, see Linking Policy Objects to directory objects.

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