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Active Roles 8.2 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Configuring rule-based autoprovisioning and deprovisioning
Configuring Provisioning Policy Objects
User Logon Name Generation E-mail Alias Generation Exchange Mailbox AutoProvisioning Group Membership AutoProvisioning Home Folder AutoProvisioning Property Generation and Validation Script Execution O365 and Azure Tenant Selection AutoProvisioning in SaaS products
Configuring Deprovisioning Policy Objects
User Account Deprovisioning Group Membership Removal User Account Relocation Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Permanent Deletion Office 365 Licenses Retention Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Script Execution Notification Distribution Report Distribution
Configuring entry types Configuring a Container Deletion Prevention policy Configuring picture management rules Managing Policy Objects Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Configuring policy extensions
Using rule-based and role-based tools for granular administration Workflows
About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Azure tenant types and environment types supported by Active Roles Using Active Roles to manage Azure AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports and URLs used by Active Roles Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Policy Objects

  • Linked Property Validation Settings: Lists object properties that are under the control of any Property Generation and Validation policy defined in Active Roles. For each property, lists the object classes possessing that property, identifies the Policy Objects that affect the property, the container to which the Policy Object is linked, and the policy conditions. The report only includes containers to which Policy Objects are linked directly, without considering policy inheritance. You can filter the list of properties by various parameters (such as property name, object class name, container name, and Policy Object name).

  • Linked Property Validation Settings (with inheritance): Lists objects, along with their properties, that are under the control of any Property Generation and Validation policy defined in Active Roles. An object included in this report may have a Policy Object linked to the object itself (direct policy) or to a container that holds the object (inherited policy). The report groups the list of objects by property. For each property, the report lists the objects possessing that property, identifies the Policy Objects and policy conditions that affect each of the listed objects, and indicates whether this is a direct or inherited policy. You can filter the list of objects and object properties by various parameters, such as property name, object name and type, and Policy Object name.

  • Linked Script Settings (with inheritance): Lists objects that are under the control of any script-based (Script Execution) policy defined in Active Roles. An object included in this report may have a Policy Object linked to the object itself (direct policy effect), or to a container that holds the object (inherited policy effect). The report identifies the script-based Policy Objects that affect each of the listed objects, along with the origin of the policy effect (direct or inherited). You can filter the list of objects by various parameters (such as object name, object class name, and Policy Object name).

  • Policy Object references: Lists Active Roles Policy Objects that are applied (linked) to any container or Managed Unit. For each Policy Object, identifies its name, description and category (provisioning or deprovisioning), and lists the container to which the Policy Object is linked. You can filter the list by Policy Object name, container or Managed Unit name, and Policy Object category.

  • Policy Object Settings: Lists Active Roles Policy Objects, together with their policy entries. For each Policy Object, provides detailed information about all policies defined in the Policy Object. You can filter the list by Policy Object name, policy type, and policy entry name.

  • Policy Object summary: Lists Active Roles Policy Objects, together with the following information for each Policy Object: name, type (provisioning or deprovisioning), the number of directory objects to which the Policy Object is linked (reference number), the total number of individual policies defined in the Policy Object (entry number), and the number of policies of each particular type defined in the Policy Object.

  • Policy Objects with Securable Objects: Lists Active Roles Policy Objects, together with the directory objects that are affected by each Policy Object. A directory object included in this report may have a Policy Object linked to the object itself (direct policy effect), or to a container that holds the object (inherited policy effect). For each directory object that is affected by a given Policy Object, the report identifies the object’s canonical name, type, and description. Also, it indicates whether the policy effect is direct or inherited. You can filter the list by Policy Object name, policy type, and by directory object name and type.

  • Securable Objects (with inheritance): Lists directory objects that are affected by Active Roles Policy Objects. For each directory object, identifies the Policy Objects that are linked to the directory object itself (direct policy effect), or to a container that holds the directory object (inherited policy effect). For each Policy Object that affects a given directory object, the report lists the Policy Object’s name, path, description, and policy entries. Also, it indicates whether the policy effect is direct or inherited. You can filter the list by directory object name and type, Policy Object name and type, and by policy entry name.

Policy Compliance

  • Objects violating Policy Rules: Lists directory objects and their properties that are not in compliance with policies determined by Active Roles Policy Objects. For each directory object, identifies the object’s name, parent container, type and description, and indicates what properties violate policy rules and what Policy Objects define the policy rules that are violated.

  • Violated Policy Rules: Lists Active Roles Policy Objects that have policy rules violated by certain directory objects. For each Policy Object, identifies the policies defined in that Policy Object, and, for every single policy, provides information about directory objects and their properties which are not in compliance with that policy.

Management History

The Management History feature provides information on who did what and when it was done with regard to the Active Directory management tasks performed using Active Roles.

This feature gives you a clear log documenting the changes that have been made to a given object, such as a user or group object. The log includes entries detailing actions performed, success or failure of the actions, as well as which attributes were changed.

By using the Management History feature, you can examine:

  • Change History: Information on changes that were made to directory data via Active Roles.

  • User Activity: Information on management actions that were performed by a given user.

IMPORTANT:

  • The reports produced by the Change History or User Activity command include information only about the changes that were made using a certain group of Administration Service (specifically the instances that share a common database). As the Active Roles Console and the Web Interface automatically select the Service to connect to, you may encounter different reports for the same target object or user account during different connection sessions.

  • Active Roles uses the Management History storage to hold approval, temporal group membership, and deprovisioning tasks. Without synchronizing information between Management History storages, such a task created by one of the Administration Service instances may not be present on other Administration Service instances. As a result, behavior of the Active Roles Console or Web Interface varies depending on the chosen Administration Service.

Both Change History and User Activity use the same source of information—the Management History log, also referred to as the Change Tracking log. The configuration settings of the Change Tracking log are discussed in Management History configuration.

Active Roles also includes reports to examine Management History by collecting and analyzing event log records. For more information, see Active Roles Reporting. However, the process of retrieving and consolidating records from the event log may be time-consuming and inefficient.

Management History configuration

The configuration of Management History includes the following elements:

  • Change-tracking Policy: Builds the relevant change history data of directory objects and specifies which changes are included in the change history reports and user activity reports.

  • Change Tracking Log Configuration: Specifies the number of change requests that are stored in the log.

  • Replication of Management History Data: Specifies whether to synchronize Management History data between Administration Services that use different databases.

IMPORTANT: Consider the following when migrating the Management History and Configuration databases:

  • Depending on the size of the deployment history and the complexity of the Active Roles environment, migrating the Management History database might take a long time.

  • The Management History wizard was not tested to migrate and merge multiple Management History databases to a single database instance. Therefore, One Identity does not recommend merging multiple databases into a single database.

  • You can run the Management History wizard multiple times from the same source database. In such cases, the wizard can merge the changes that occurred in the source database since the last import to the target database.

  • Importing a Configuration database results in the source configuration replacing the target Configuration database, and overwriting the current settings of the target system. Because Active Roles stores its configuration data in the Configuration SQL database, One Identity strongly recommends backing up the target Configuration database before migration.

  • For more information on the supported upgrade paths of Active Roles 8.2, see Upgrade and installation instructions in the Active Roles Release Notes. For more information on supported upgrade paths in general, see Knowledge Base Article Active Roles upgrade paths in the One Identity support portal.

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