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Active Roles 8.2.1 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Configuring rule-based autoprovisioning and deprovisioning
Configuring Provisioning Policy Objects
User Logon Name Generation E-mail Alias Generation Exchange Mailbox AutoProvisioning Group Membership AutoProvisioning Home Folder AutoProvisioning Property Generation and Validation Script Execution O365 and Azure Tenant Selection AutoProvisioning in SaaS products
Configuring Deprovisioning Policy Objects
User Account Deprovisioning Group Membership Removal User Account Relocation Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Permanent Deletion Office 365 Licenses Retention Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Script Execution Notification Distribution Report Distribution
Configuring entry types Configuring a Container Deletion Prevention policy Configuring picture management rules Managing Policy Objects Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Configuring policy extensions
Using rule-based and role-based tools for granular administration Workflows
About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Azure tenant types and environment types supported by Active Roles Using Active Roles to manage Azure AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports and URLs used by Active Roles Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Active Roles Console access management

On installing Active Roles on a computer, the Active Roles Console user access setting is not enabled by default, and any user is enabled to log in to the Active Roles Console. You can use Configuration Center, to set the Active Roles Console user access.

To manage the Active Roles Console access

  1. On the Dashboard page in the Configuration Settings main window, in the MMC Interface Access area, click Manage Settings.

  2. On the MMC Interface Access page that opens, in the Settings area, click Component, then click Modify or double-click Component.

  3. On the MMC Interface Access wizard that is displayed, select one of the following options:

    • Allow Console (MMC Interface) access for all users: Enables user to log in to Active Roles Console.

    • Restrict Console (MMC Interface) access for all users: Selecting this option restricts all non-Active Roles Administrators from using the Console. All delegated users are affected, however, it does not apply to Active Roles Administrators.

  4. Click OK.

    The Active Roles Console Access settings get configured successfully. A message is displayed prompting you to restart the Administrative Service to disconnect the current Active Roles Console user sessions and for the updated settings to be reflected on the Active Roles Console.

NOTE: Consider the following when managing Active Roles Console:

  • The user must be delegated with the User Interfaces access rights on the User Interfaces container under Server Configuration to obtain access to the Active Roles Console. User Interfaces Access Templates that provide the access rights are available as part of the Active Roles built-in Access Templates in the User Interfaces container.

  • For information on delegating Console access to specified users, see Delegating control to users for accessing Active Roles Console.

Logging management tasks

Active Roles writes most events to its own Event log in Windows Event Viewer, under Applications and Services, called Active Roles Admin Service. You can use this Event log to help determine root causes for issues and typically provide more detailed error information if any issues are encountered within the Console or the Web Interface.

In addition to the Event log, there is a debug option for the Active Roles Administration Service that is disabled by default. Enabling logging can be accessed either in the Active Roles Console or in the Configuration Center.

Use the Configuration Center to enable, disable or view diagnostic logs for the Active Roles components that are installed on the computer running Configuration Center. On the Logging page, the Configuration Center lists the following information:

  • Component: Name of the component, such as Administration Service, Web Interface or Console.

  • Logging: Indicates whether logging is enabled or disabled for the given component, and the logging level, such as Basic or Verbose.

  • Log location: Depending upon the component, identifies either the folder containing the log files or the log file for that component.

The toolbar on the Logging page allows you to perform the following tasks:

  • To enable or disable logging for a given component, select the component in the list, and then click Modify on the toolbar.

  • To open the folder that contains the log file or files for a given component, select the component in the list, and then click Browse with Explorer on the toolbar.

  • To examine the Administration Service log file in Log Viewer, select Administration Service in the list of components, then click Open in Log Viewer on the toolbar. For more information, see Active Roles Log Viewer.

Solution Intelligence

Active Roles supports Solution Intelligence to monitor the web application and detect performance issues. Active Roles administrators can enable or disable the Solution Intelligence feature that supports intelligent collection for Active Roles solution usage data.

The telemetry data that is captured for Active Roles is sent to the Azure portal and can be accessed by the development team for analysis. In addition to the general telemetry data that is collected by Microsoft Azure, Solution Intelligence in Active Roles helps captures data about the Active Roles Language Pack usage by customers, referred to as Language Pack telemetry and the area of bugs and issues referred to as the diagnostic telemetry.

The Language Pack telemetry provides insights for the following:

  • Product version

  • Language name

  • Language display name

  • Language code identifier

  • Installation of Language Pack

You can enable or disable Solution Intelligence by using Configuration Center. For information on managing Solution Intelligence for Active Roles, see Enabling or disabling Solution Intelligence.

Enabling or disabling Solution Intelligence

After installing Active Roles on a computer, the Solution Intelligence setting is not enabled by default. To allow the Solution Intelligence to retrieve telemetry data of Active Roles, you can use Configuration Center to enable the Active Roles Solution Intelligence.

NOTE: Active Roles Service must be installed and running on the system for the Solution Intelligence feature to be.

To manage the Solution Intelligence settings

  1. On the Dashboard page in the Configuration Settings main window, click Solution Intelligence.

  2. On the Solution Intelligence page, select Enable Solution Intelligence.

  3. Click Save.

    The Solution Intelligence settings are configured successfully and a success message is displayed.

    NOTE: The changed status may take approximately up to 30 minutes to reflect during which, the telemetry may still be sent until new setting is applied to the website. You may reset IIS if you want the settings to be applied immediately.

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