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Identity Manager 8.1.4 - Administration Guide for Connecting to SharePoint Online

Mapping a SharePoint Online environment in One Identity Manager Synchronizing a SharePoint Online environment Managing SharePoint Online user accounts and employees Managing the assignments of SharePoint Online groups and roles Mapping of SharePoint Online objects in One Identity Manager
SharePoint Online tenants SharePoint Online user accounts SharePoint Online groups SharePoint Online permission levels SharePoint Online site collections SharePoint Online sites SharePoint Online roles
Handling of SharePoint Online objects in the Web Portal Basic data for managing a SharePoint Online environment Configuration parameters for managing SharePoint Online Default project template for SharePoint Online Editing system objects About us

Adding SharePoint Online entitlements to the IT Shop

When you assign a permission to an IT Shop shelf, it can be requested by the shop customers. To ensure it can be requested, further prerequisites need to be guaranteed:

  • The permissions must be labeled with the IT Shop option.

  • The permission must be assigned a service item.

    TIP: In the Web Portal, all products that can be requested are grouped together by service category. To make the permission easier to find in the Web Portal, assign a service category to the service item.

  • If you only want the permission to be assigned to employees through IT Shop requests, the permissions must also be labeled with the Use only in IT Shop option. Direct assignment to hierarchical roles or user accounts is no longer permitted.

NOTE: With role-based login, the IT Shop administrators can assign permissions to IT Shop shelves. Target system administrators are not authorized to add permissions to IT Shop.

To add a permission to the IT Shop.

  1. In the Manager, select the one of the following categories (non role-based login) category.

    • SharePoint Online | Groups

    • SharePoint Online | Roles

    - OR -

    In the Manager select one of the following categories (role-based login) category.

    • Entitlements | SharePoint Online Groups

    • Entitlements | SharePoint Online Roles

  2. In the result list, select the permission.
  3. Select the Add to IT Shop task.
  4. In the Add assignments pane, the entitlement to the IT Shop shelves.
  5. Save the changes.

To remove, an entitlement from individual shelves of the IT Shop

  1. In the Manager, select the one of the following categories (non role-based login) category.

    • SharePoint Online | Groups

    • SharePoint Online | Roles

    - OR -

    In the Manager select one of the following categories (role-based login) category.

    • Entitlements | SharePoint Online Groups

    • Entitlements | SharePoint Online Roles

  2. In the result list, select the permission.
  3. Select the Add to IT Shop task.
  4. In the Remove assignments pane, the entitlement from the IT Shop shelves.
  5. Save the changes.

To remove, an entitlement from all shelves of the IT Shop

  1. In the Manager, select the one of the following categories (non role-based login) category.

    • SharePoint Online | Groups

    • SharePoint Online | Roles

    - OR -

    In the Manager select one of the following categories (role-based login) category.

    • Entitlements | SharePoint Online Groups

    • Entitlements | SharePoint Online Roles

  2. In the result list, select the group.
  3. Select the Remove from all shelves (IT Shop) task.
  4. Confirm the security prompt with Yes.
  5. Click OK.

    The group is removed from all shelves by the One Identity Manager Service. All requests and assignment requests with this group, are canceled.

For more detailed information about requesting company resources through the IT Shop, see the One Identity Manager IT Shop Administration Guide.

Related topics

Assigning SharePoint Online user accounts directly to an entitlement

To react quickly to special requests, you can assign the entitlements directly to user accounts.

To assign an entitlement directly to user accounts

  1. In the Manager, select one of the following categories.

    • SharePoint Online | Groups

    • SharePoint Online | Roles

  2. Select the group in the result list.

    - OR -

    Select the role in the result list.

  3. Select in the Assign user accounts task.

  4. In the Add assignments pane, assign user accounts.

    - OR -

    In the Remove assignments pane, remove user accounts.

  5. Save the changes.
Related topics

Assigning SharePoint Online entitlements directly to a user account

To enable a quick response to special requests, you can assign entitlements directly to a user account.

To assign entitlements directly to a user account

  1. In the Manager, select the SharePoint Online | User accounts category.

  2. Select the user account in the result list.

  3. Select one of the following tasks.

    • Assign groups

    • Assign SharePoint Online roles

  4. In the Add assignments pane, assign the entitlements.

    - OR -

    In the Remove assignments pane, remove the entitlements.

  5. Save the changes.
Related topics

Assigning SharePoint Online roles to SharePoint Online groups

In order for SharePoint Online user groups to obtain permissions for individual websites, assign SharePoint Online roles to the groups. SharePoint Online roles and groups must belong to the same site collection.

NOTE: SharePoint Online roles with the Hidden option enabled that reference permission levels, cannot be assigned to groups.

To assign SharePoint Online roles to a group

  1. In the Manager, select the SharePoint Online | Groups category.
  2. Select the group in the result list.
  3. Select the Assign SharePoint Online roles task.
  4. In the Add assignments pane, assign roles.

    - OR -

    In the Remove assignments pane, remove the roles.

  5. Save the changes.
Related topics
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