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Identity Manager 8.1.5 - Administration Guide for Connecting to Exchange Online

Managing Exchange Online environments Setting up Exchange Online synchronization Basic data for managing an Exchange Online environment Configuration parameters for managing an Exchange Online environment Default project template for Exchange Online Editing system objects

Basic data for managing an Exchange Online environment

To manage an Exchange Online environment in One Identity Manager, the following basic data is relevant.

  • Configuration parameter

    Use configuration parameters to configure the behavior of the system's basic settings. One Identity Manager provides default settings for different configuration parameters. Check the configuration parameters and modify them as necessary to suit your requirements.

    Configuration parameters are defined in the One Identity Manager modules. Each One Identity Manager module can also install configuration parameters. In the Designer, you can find an overview of all configuration parameters in the Base data | General | Configuration parameters category.

    For more information, see Configuration parameters for managing an Exchange Online environment.

  • Account definitions

    One Identity Manager has account definitions for automatically allocating user accounts to employees during working hours. You can create account definitions for every target system. If an employee does not yet have a user account in a target system, a new user account is created. This is done by assigning account definitions to an employee.

    For more information, see Setting up account definitions.

  • Target system types

    Target system types are required for configuring target system comparisons. Tables containing outstanding objects are maintained on target system types.

    For more information, see Post-processing outstanding objects.

  • Target system managers

    A default application role exists for the target system manager in One Identity Manager. Assign the employees who are authorized to edit all Exchange Online objects in One Identity Manager to this application role.

    Define additional application roles if you want to limit the edit permissions for target system managers to individual Exchange Online objects. The application roles must be added under the default application role.

    For more information, see Target system managers.

Setting up account definitions

One Identity Manager has account definitions for automatically allocating user accounts to employees during working hours. You can create account definitions for every target system. If an employee does not yet have a user account in a target system, a new user account is created. This is done by assigning account definitions to an employee.

The data for the user accounts in the respective target system comes from the basic employee data. The employee must own user account. The assignment of the IT operating data to the employee’s user account is controlled through the primary assignment of the employee to a location, a department, a cost center, or a business role. Processing is done through templates. There are predefined templates for determining the data required for user accounts included in the default installation. You can customize templates as required.

For detailed information about account definitions, see the One Identity Manager Target System Base Module Administration Guide.

The following steps are required to implement an account definition:

Creating an account definition

To create a new account definition

  1. In the Manager, select the Azure Active Directory | Basic configuration data | Account definitions | Account definitions category.

  2. Select an account definition in the result list. Select the Change master data task.

    -OR-

    Click in the result list.

  3. Enter the account definition's master data.
  4. Save the changes.

NOTE: Exchange Online mailboxes are generated or deleted through the assignment or removal of licenses through Azure Active Directory subscriptions in the Azure Active Directory Module. For more information, see the One Identity Manager Administration Guide for Connecting to Azure Active Directory.

Detailed information about this topic
Related topics

Editing system objects

Master data for an account definition

Enter the following data for an account definition:

Table 8: Master data for an account definition

Property

Description

Account definition

Account definition name.

User account table

Table in the One Identity Manager schema that maps user accounts.

Target system

Target system to which the account definition applies.

Required account definition

Required account definition. Define the dependencies between account definitions. When this account definition is requested or assigned, the required account definition is automatically requested or assigned with it.

Leave empty for Exchange Online.

Description

Text field for additional explanation.

Manage level (initial)

Manage level to use by default when you add new user accounts.

Risk index

Value for evaluating the risk of account definition assignments to employees. Enter a value between 0 and 1. This input field is only visible if the QER | CalculateRiskIndex configuration parameter is set.

For more detailed information, see the One Identity Manager Risk Assessment Administration Guide.

Service item

Service item through which you can request the account definition in the IT Shop. Assign an existing service item or add a new one.

IT Shop

Specifies whether the account definition can be requested through the IT Shop. The account definition can be ordered by an employee over the Web Portal and distributed using a defined approval process. The can also be assigned directly to employees and roles outside the IT Shop.

Only for use in IT Shop

Specifies whether the account definition can only be requested through the IT Shop. The account definition can be ordered by an employee over the Web Portal and distributed using a defined approval process. This means, the account definition cannot be directly assigned to roles outside the IT Shop.

Automatic assignment to employees

Specifies whether the account definition is assigned automatically to all internal employees. The account definition is assigned to every employee not marked as external, on saving. New employees automatically obtain this account definition as soon as they are added.

IMPORTANT: Only set this option if you can ensure that all current internal employees in the database and all pending newly added internal employees obtain a user account in this target system.

Disable this option to remove automatic assignment of the account definition to all employees. The account definition cannot be reassigned to employees from this point on. Existing account definition assignments remain intact.

Retain account definition if permanently disabled

Specifies the account definition assignment to permanently disabled employees.

Option set: the account definition assignment remains in effect. The user account stays the same.

Option not set: the account definition assignment is not in effect. The associated user account is deleted.

Retain account definition if temporarily disabled

Specifies the account definition assignment to temporarily disabled employees.

Option set: the account definition assignment remains in effect. The user account stays the same.

Option not set: the account definition assignment is not in effect. The associated user account is deleted.

Retain account definition on deferred deletion

Specifies the account definition assignment on deferred deletion of employees.

Option set: the account definition assignment remains in effect. The user account stays the same.

Option not set: the account definition assignment is not in effect. The associated user account is deleted.

Retain account definition on security risk

Specifies the account definition assignment to employees posing a security risk.

Option set: the account definition assignment remains in effect. The user account stays the same.

Option not set: the account definition assignment is not in effect. The associated user account is deleted.

Resource type

Resource type for grouping account definitions.

Spare field 01 - spare field 10

Additional company-specific information. Use the Designer to customize display names, formats, and templates for the input fields.

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