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Active Roles 7.5.4 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management One Identity Starling Two-factor Authentication for Active Roles Managing One Identity Starling Connect Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Office 365 Groups Managing Azure Security Groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Enabling Federated Authentication Appendix F: Active Roles integration with other One Identity and Quest products Appendix G: Active Roles integration with Duo Appendix H: Active Roles integration with Okta

Modify the Azure AD user Manager

For an existing Azure AD user, you can use the Active Roles Web Interface to modify the Azure AD user Manager.

To view or modify the Azure AD user properties

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  1. Click the specific domain, Container or the Organizational Unit, and then select the check box corresponding to the specific user for which you want to view or update the Manager information.
  2. In the Command pane, click General properties.

    The General Properties dialog box for the user is displayed.

  1. Navigate to the Managed by tab, and in the Manager field, click Change.
  2. Use the Select Objects dialog box, to locate and select the Manger to assign to the user and click OK.

    The newly added Manager name is displayed in the Manager field.

  1. Click Save.

    The Manager ID field in the Azure Properties wizard for the user is populated with the new Manager information.

    NOTE: To verify the changes in Microsoft Azure, go to the Azure Portal and view the Manger ID information for the specific user in the Work Info tab.

Disable or re-enable an Azure AD user

Disable or re-enable an Azure AD user

You can use the Active Roles Web Interface to disable a user for logon to Azure. This allows you to disable a previously enabled user in Azure AD while retaining all the Azure settings that were configured for the user. The Azure AD user settings are retained for a disabled account. Hence you can re-enable a disabled user again without having to reconfigure the user.

To disable or re-enable a previously enabled user for Azure

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  1. Click the specific domain, Container or the Organizational Unit, and then the specific user to be disabled.
  2. In the Command pane, click Disable.

    The account is disabled and marked with a disabled icon.

  1. To enable a disabled account, select the check-box corresponding to the disabled account and in the Command pane click Enable.

    NOTE: The Enable command only appears for a disabled account.

    The account is enabled again.

Deprovision or undo deprovision Ad user

Deprovision or undo deprovision of a Azure AD user

Active Roles provides the ability to deprovision rather than delete or only disable users. Deprovisioning a user refers to a set of actions that are performed by Active Roles in order to prevent the user from logging on to the network and accessing network resources such as the user’s mailbox or home folder.

The Deprovision command on a user updates the account as prescribed by the deprovisioning policies. Active Roles comes with a default policy to automate some commonly-used deprovisioning tasks, and allows the administrator to configure and apply additional policies.

To deprovision a user for Azure

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  1. Select the user, and in the Command pane, click Deprovision.

    A message is displayed prompting you to confirm the account deprovision.

  1. Click Yes, to continue

    Wait while Active Roles updates the user.

    After the task is completed, a message is displayed that the account is deprovisioned successfully from Active Roles.

To undo deprovision of a user for Azure

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  1. Select the user, and in the Command pane, click Undo Deprovisioning.

    The Password Options dialog box is displayed.

  1. Select the option to Leave the Password unchanged or Reset the password, and click OK.

Add or remove a Azure AD

Add or remove a Azure AD user from a group

You can use the Active Roles Web Interface to add or remove an existing Azure AD user from a group.

To add an Azure AD user to a group

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  1. Click the specific domain, Container or the Organizational Unit, and then the specific user that you want to add to a group.
  2. Select the check-box corresponding to the user and in the Command pane click Member Of.

The existing Group information for the user is displayed.

  1. In the <User> (objects found) wizard, click Add to add the user to another group.
  2. In the Select Object wizard, search and select the group to which you want to add the user.
  3. In details pane, right-click the user, and then click Add to a Group.

    The <User> (objects found) wizard displays all the groups to which the account has been added as a member.

To remove an Azure AD user from a group

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  1. Click the specific domain, Container or the Organizational Unit, and then the specific user that you want to add to a group.
  2. Select the check-box corresponding to the user and in the Command pane click Member Of.

    The existing Group information for the user is displayed.

  1. In the <User> (objects found) wizard, select the group from which you want to remove the user and click Remove.

    A message prompts you to confirm the action.

  1. Click Yes to continue.

    The group information is removed from the <User> (objects found) wizard.

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