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Active Roles 7.5.4 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management One Identity Starling Two-factor Authentication for Active Roles Managing One Identity Starling Connect Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Office 365 Groups Managing Azure Security Groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Enabling Federated Authentication Appendix F: Active Roles integration with other One Identity and Quest products Appendix G: Active Roles integration with Duo Appendix H: Active Roles integration with Okta

How this policy works

When processing a request to deprovision an Azure AD user, Active Roles uses this policy to determine if the licenses assigned to the Azure AD user must be retained.

When an Azure AD User is deprovisioned, this policy ensures that the administrator assigned Office 365 licenses are retained based on the policy configuration.

You can configure the Office 365 Licenses Retention policy to specify how you want Active Roles to modify the Azure AD user’s licenses in Azure AD upon a request to deprovision the Azure AD user.

When an Azure user is deprovisioned from the Active Roles Console, Web Interface, or Management Shell, the Office 365 licenses that were assigned to the user during user provisioning are retained based on the Office 365 Licenses Retention policy configuration. As per the policy set, all the licenses or only selected licenses are retained upon the user deprovision.

The changes that take effect after deprovisioning the user are reflected in the Azure portal and the Azure Properties | Licenses tab of the Azure AD user in the Web interface

Active Roles Console enables you to create a new Deprovisioning Policy Object or Add to the existing Built-in Policy – User Default Deprovisioning policy. For instructions on how to create a Deprovisioning policy object, see the section Creating a Policy Object, in the Active Roles Administration Guide. The Office 365 Licenses Retention policy from the User Deprovisioning Policies must be selected to enable retention of the required Office 365 licenses upon Azure AD user deprovisioning.

 NOTE: The Office 365 Licenses Retention policy is enabled only when Azure AD is configured.

How to configure the Office 365 Licenses Retention policy

How to configure Office 365 License Retention policy

To configure an Office 365 Licenses Retention policy, select Office 365 Licenses Retention on the Policy to Configure page in the New Deprovisioning Policy Object wizard or in the Add Deprovisioning Policy wizard. Then, click Next to display the Office 365 Licenses Retention page.

 

Figure 75: Office 365 Licenses Retention page

On the Office 365 Licenses Retention page, you can select the tenant from which the licenses are required to be retained. You can also configure the policy to retain all the licenses or selected licenses.

Select the check box corresponding to Retain all the licenses option to enable the deprovisioned Azure AD user to retain all the Office 365 licenses after successful deprovisioning.

Select the check boxes corresponding to the specific Office 365 subscription plans and licenses that the deprovisioned Azure AD must retain after successful deprovisioning.

After configuring the required options for retaining the licenses, click Next and follow the instructions on the wizard to create the Policy Object.

NOTE:

  • After performing an Undo Provisioning operation on the deprovisioned Azure AD User, the original licenses assignment made to the user at the time of User provisioning is restored to the user.

  • In Active Roles with Office365 Licenses Rention policy applied, when a deprovisioned Azure AD user tries to set licenses, a policy violation error is displayed.

  • For more information on deprovisioning policy objects and creating new deprovisioning policies see the sections on Deprovisioning Policy Objects and Creating a Policy Object in the Active Roles Administration Guide.

 

Steps for configuring Office 365 Licenses Retention policy

Steps for configuring an Office 365 License Retention policy

To configure an Office 365 License Retention policy:

  1. On the Policy to Configure page, select Office 365 License Retention, and then click Next.

  2. On the Office 365 Licenses Retention page, select the options you want the policy to apply when deprovisioning the Azure AD user.

    • Select the tenant from which the licenses have to be retained for the user from the drop-down list.
    • Select the check box corresponding to Retain all the licenses option to enable the deprovisioned Azure AD user to retain all the Office 365 licenses after successful deprovisioning.

    • Select the check boxes corresponding to the specific Office 365 subscription plans and licenses that the deprovisioned Azure AD must retain after successful deprovisioning.

  3. Click Next.

    The Enforce Policy page is displayed, which enables you to specify objects to which this Policy Object is to be applied.

  4. Click Add, and use the Select Objects dialog box to locate and select the objects on which you want to enforce the policy.

  5. Click Next, and then click Finish.

Report on O365 Lic Retention deprovisioning policy

Report on deprovisioning results

The Deprovisioning Results window displays the deprovision operation results pertaining to the Office 365 Licenses Retention policy. The results display a report of the success or failure of the policy.

Table 23: Office 365 License Retention policy

Report item (success)

Report item (failure)

In accordance with the policy, the Azure AD user's Office 365 licenses are retained.

N/A

Azure User Office 365 licenses are retained.

N/A

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