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Active Roles 8.1.5 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Remove from group activity

The Remove from group activity is intended to remove a certain object, such as a user, computer or group, from particular groups in Active Directory. This activity has the following configuration options:

  • Activity target: This option lets you specify the object you want the activity to remove from groups. You can select the object when you configure the activity, or you can configure the activity to select the appropriate object at workflow run time. For more information, see Activity target.

  • Groups - Remove the object from all groups: This options configures the activity to remove the object from all groups in Active Directory.

    NOTE: The Remove from group activity cannot remove the object from its primary group. It can only remove the object from all other groups.

  • Groups - Remove the object from these groups: This option lets you list the groups from which you want the activity to remove the object. You can specify a list of groups when you configure a Remove from group activity. For each of the groups in the list (with the exception of the object’s primary group), the activity will remove the object from that group. To add a group to the list, you can choose from the following options:

    • Fixed group in directory: You can select the desired group in Active Directory when you configure a Remove from group activity. A unique identifier of the group is saved in the configuration of the activity. The activity will use that identifier to select the group when calculating the list of groups at workflow execution time.

    • Object from workflow data context: The group will be selected by the activity on the basis of the data found in the workflow environment at the time of executing the workflow. When configuring a Remove from group activity, you can specify which group you want the activity to select at workflow execution time.

    • Object identified by DN-value rule expression: The Distinguished Name (DN) of the group is specified by the string value of a certain rule expression. By using a rule expression you can compose a string value based on properties of various objects found in the workflow environment at the time of executing the workflow. You can create the desired rule expression when you configure a Remove from group activity.

The Remove from group activity also has a number of configuration settings that are common to CRUD activities:

  • Notification: Active Roles can notify via email about whether or not the activity has encountered an error condition at run time.

  • Error handling – CRUD activities: Determines whether or not the workflow is allowed to continue if the activity has encountered an error condition at run time.

  • "Run as" options: Determines the user account under which to run the activity.

  • Additional settings – CRUD activities: Some advanced configuration options that allow you to adjust the processing of the operation requested by the activity.

Move activity

The Move activity is intended to move a certain object to a particular container in Active Directory. The activity has the following configuration options:

  • Activity target: This option lets you specify the object you want the activity to move. You can select the object when you configure the activity, or you can configure the activity to select the appropriate object at workflow run time. For more information, see Activity target.

  • Destination container: You can specify the Organizational Unit (OU) or container to which you want the activity to move the object. The following options are available:

    • Fixed container in directory: Move the object to the given OU or container. You can select the OU or container in Active Directory when you configure a Move activity.

    • Parent OU of workflow target object: In case of a change workflow, move the object to the OU that holds the target object of the request that started the workflow.

    • Activity target object: Move the object to the OU or container created or otherwise processed by another CRUD activity at the time of executing the workflow. You can select the CRUD activity from the workflow definition when you configure a Move activity.

    • Object identified by workflow parameter: Move the object to the OU or container specified by the value of a certain parameter of the workflow. You can choose the parameter from the workflow definition when you configure a Move activity.

    • Object from workflow data context: Move the object to the OU or container that will be selected by the Move activity on the basis of the data found in the workflow environment at the time of executing the workflow. When configuring a Move activity, you can specify which OU or container you want the activity to select at workflow run time.

    • Object identified by DN-value rule expression: Move the object to the OU or container whose Distinguished Name (DN) is specified by the string value of a certain rule expression. By using a rule expression you can compose a string value based on properties of various objects found in the workflow environment at the time of executing the workflow. You can create the rule expression when you configure a Move activity.

The Move activity also has a number of configuration settings that are common to CRUD activities:

  • Notification: Active Roles can notify via email about whether or not the activity has encountered an error condition at run time.

  • Error handling – CRUD activities: Determines whether or not the workflow is allowed to continue if the activity has encountered an error condition at run time.

  • "Run as" options: Determines the user account under which to run the activity.

  • Additional settings – CRUD activities: Some advanced configuration options that allow you to adjust the processing of the operation requested by the activity.

Deprovision activity

The Deprovision activity is intended to apply the Active Roles deprovisioning policies to a particular user or group. This activity causes Active Roles to perform all the tasks prescribed by the deprovisioning policies, thereby deprovisioning the user or group.

The activity allows you to specify the user or group object you want the activity to deprovision. You can select the object when you configure the activity, or you can configure the activity to select the appropriate object at workflow run time. For more information, see Activity target.

The Deprovision activity also has a number of configuration settings that are common to CRUD activities:

  • Notification: Active Roles can notify via email about whether or not the activity has encountered an error condition at run time.

  • Error handling – CRUD activities: Determines whether or not the workflow is allowed to continue if the activity has encountered an error condition at run time.

  • "Run as" options: Determines the user account under which to run the activity.

  • Additional settings – CRUD activities: Some advanced configuration options that allow you to adjust the processing of the operation requested by the activity.

Undo deprovision activity

The Undo deprovision activity restores the user or group that was deprovisioned with Active Roles. The activity causes Active Roles to roll back the changes made to the user or group object by applying the Active Roles deprovisioning policies. As a result, the object reverts to the state it was in before the deprovisioning-related changes were made.

The activity allows you to specify the user or group object you want the activity to restore. You can select the object when you configure the activity, or you can configure the activity to select the appropriate object at workflow run time. For more information, see Activity target.

The Undo deprovision activity also has a number of configuration settings that are common to CRUD activities:

  • Notification: Active Roles can notify via email about whether or not the activity has encountered an error condition at run time.

  • Error handling – CRUD activities: Determines whether or not the workflow is allowed to continue if the activity has encountered an error condition at run time.

  • "Run as" options: Determines the user account under which to run the activity.

  • Additional settings – CRUD activities: Some advanced configuration options that allow you to adjust the processing of the operation requested by the activity.

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