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Identity Manager 9.1.1 - Web Designer Web Portal User Guide

General tips and getting started Security keys (WebAuthn) Requests
Setting up and configuring request functions Requesting products Saved for Later list Pending requests Displaying request history Resubmitting requests Canceling requests Renewing products with limit validity periods Unsubscribing products Displaying approvals Undoing approvals Request inquiries Auditing requests Escalated requests
Attestation
Managing attestations Attestors for attestation cases Sending attestation reminders My attestation cases Pending attestations Displaying attestation history Attestation inquiries Auditing attestations Escalation
Compliance Responsibilities
My responsibilities
Specifying keywords for requestable products Managing my departments Managing my application roles Managing my devices Managing my business roles Managing my identities Managing my cost centers Managing my multi-request resources Managing my multi requestable/unsubscribable resources Managing my resources Managing my software applications Managing my locations Managing my system entitlements Managing my system roles Managing my assignment resources
Delegating tasks Ownerships Auditing
Auditing departments Auditing application roles Auditing devices Auditing business roles Auditing identities Auditing cost centers Auditing multi-request resources Auditing multi requestable/unsubscribable resources Auditing resources Auditing software Auditing locations Auditing system roles Auditing system entitlements Auditing assignment resources
Governance administration
Managing departments Managing business roles Managing identities Managing cost centers Managing multi-request resources Managing multi requestable/unsubscribable resources Managing resources Managing locations System entitlements Managing system roles Managing assignment resources
Applications Calls Discovering your statistics on the home page Appendix: Attestation conditions and approval policies from attestation procedures Appendix: Page and menu descriptions
Information (Menu description) My requests (Menu description) Profile (Menu description) Help (Menu description) Request (Menu description) Attestation (Menu description)
My attestation status (page description) My actions (page description)
Pending attestations (page description)
Pending attestations – Attestation policies (page description) Pending attestations: One Identity Manager application roles (page description) Pending attestations: Departments (page description) Pending attestations: System roles (page description) Pending attestations: Locations (page description) Pending attestations: Business roles (page description) Pending attestations: PAM assets (page description) Pending attestations: PAM user accounts (page description) Pending attestations: Employees (page description) Pending attestations: Cost centers (page description) Pending attestations: User accounts (page description) Pending attestations: System entitlements (page description) Pending attestations: Resources (page description) Pending attestations: Assignment resources (page description) Pending attestation: Multi-request resources (page description) Pending attestations: Software (page description) Pending attestations: Multi requestable/unsubscribable resources (page description) Pending attestations: Devices (page description) Pending attestations – approvals (page description)
Attestation history (page description) Attestation inquiries (page description)
Auditing (page description) Governance administration (page description) Attestation escalation approval (page description)
Compliance (Menu description) Responsibilities (Menu description)
My responsibilities (page description)
Identities (page description) System entitlements (page description) Business roles (page description) System roles (page description) Departments (page description) Cost centers (page description) Locations (page description) Application roles (page description) Resources (page description) Assignment resources (page description) Multi-request resources (page description) Software (page description) Multi requestable/unsubscribable resources (page description) Devices (page description)
Delegating tasks (page description) Ownerships (page description) Auditing (page description)
Auditing – Departments (page description) Auditing – Application roles (page description) Auditing – Device (page description) Auditing – Business roles (page description) Auditing – Identity details (page description) Auditing – Cost center (page description) Auditing – Multi-request resources (page description) Auditing – Multi requestable/unsubscribable resources (page description) Auditing - Resources (page description) Auditing – Software (page description) Auditing – Locations (page description) Auditing – System roles (page description) Auditing - Assignment resource (page description) Auditing – Active Directory (page description) Auditing – Azure Active Directory (page description) Auditing – Custom target system group (page description) Auditing – Google Workspace (page description) Auditing – Domino (page description) Auditing – LDAP (page description) Auditing – Oracle E-Business Suite (page description) Auditing – Privileged Account Management (page description) Auditing – SAP R/3 (page description) Auditing – Unix (page description)
Governance administration (page description)
Business roles (page description) Identities (page description) Multi-request resources (page description) Multi requestable/unsubscribable resources (page description) Organization (page description) Resources (page description) System entitlements (page description) System roles (page description) Assignment resources (page description)
Calls (Menu description)

Auditing - Roles and permissions: Google Workspace group (page description)

To open the Auditing - Roles and entitlements: Google Workspace group page go to Responsibilities > Auditing > Google Workspace > Show details.

On the Auditing - Roles and entitlements: Google Workspace group page, you can access various information about the selected Google Workspace group.

To do this, click on one of the tiles:

Table 716: Tiles

Tile

Description

Overview

Opens the Overview – Overview – Google Workspace group (page description) group page (see Google Workspace).

This provides you with all the information at a glance. For more information, click on the links inside one of the shapes (see Displaying system entitlement overviews).

Main data

Opens the Main data – Google Workspace group (see Main data – Google Workspace group (page description)).

Here you can see the Google Workspace group's main data (see Displaying system entitlement main data).

Memberships

Opens the Memberships – Google Workspace group page (see Memberships – Google Workspace group (page description)).

Here you can see identities to which the Google Workspace group is assigned (see Displaying memberships in system entitlements).

Attestation

Opens the Attestation – Google Workspace group (see Attestations – Google Workspace group (page description)).

You select the following actions:

History

Opens the History – Google Workspace group page (see History – Google Workspace group (page description)).

Here you can see all the changes made to the Google Workspace group (see System entitlement history).

Usage

Opens the Usage – Google Workspace group page (see Usage – Google Workspace group (page description)).

Here you can see which roles the members of the Google Workspace group belong to (see Displaying role memberships of system entitlement members).

Overview – Google Workspace group (page description)

To open the Overview - Google Workspace group page go to Responsibilities > Auditing > Google Workspace > Show details > Overview.

On the Overview – Google Workspace group page, you can see all the information relevant to the Google Workspace group summarized in an overview (see Displaying system entitlement overviews).

This information is displayed as shapes. For more information, click on the links inside one of the shapes.

Main data – Google Workspace group (page description)

To open the Main data – Google Workspace group page go to Responsibilities > Auditing > Google Workspace > Show details > Main data.

On the Main data – Google Workspace group page, you can see the Google Workspace group's main data (see Displaying system entitlement main data).

Enter the following main data:

Table 717: Google Workspace group main data

Property

Description

Name

Shows you the full, descriptive name of the Google Workspace group.

Canonical name

Shows you the automatically generated canonical name of the Google Workspace group.

Distinguished name

Shows you the automatically generated distinguished name of the Google Workspace group.

Display name

Shows you the name of the Google Workspace group used to display Google Workspace group in the One Identity Manager tools.

Container

Shows you the parent container of the Google Workspace group.

Service item

Shows you the assigned service items.

Category

Shows you the category for Google Workspace group inheritance.

User accounts can inherit Google Workspace groups selectively. To do this, Google Workspace groups and user accounts are divided into categories.

Description

Shows you the Google Workspace group's description.

Risk index

Shows you the configured risk index.

This value specifies the risk of assigning this Google Workspace group to a user account.

For more information about risk assessment, see the One Identity Manager Risk Assessment Administration Guide.

IT shop

Shows you whether the Google Workspace group can be requested in the IT Shop. If set, the Google Workspace group can be requested by identities using the Web Portal and granted through a defined approval process. The Google Workspace group can still be assigned directly to identities and hierarchical roles.

For detailed information about IT Shop, see the One Identity Manager IT Shop Administration Guide.

Only use in IT Shop

Shows you whether the Google Workspace group can only be requested through the IT Shop. If set, the Google Workspace group can be requested by identities using the Web Portal and granted through a defined approval process. You cannot assign a Google Workspace group to hierarchical roles directly.

Memberships – Google Workspace group (page description)

To open the Memberships – Google Workspace group page go to Responsibilities > Auditing > Google Workspace > Show details > Memberships.

On the Memberships - Google Workspace group page, you can see identities to which the Google Workspace group is assigned (see Displaying memberships in system entitlements).

The following table gives an overview of the different content on the Memberships – Google Workspace group page.

Table 718: Columns

Column

Description

Identity

Shows you the name of the identity to which the Google Workspace group is assigned.

Origin

Shows whether the Google Workspace group is assigned directly or indirectly to the employee.

TIP: For each identity, you can see more useful information in the details pane. To do this, click the appropriate instance in the list. If the identity obtained the membership through a request, you will find more information on the following tabs on the Request tab:

  • Information: Displays general information about a request. The information displayed varies and is dependent on the service category from which the request was triggered.

  • Workflow: Displays the life cycle chronologically as from the time of request.

  • Compliance: Displays possible rule violations for this request.

  • Entitlements: Show which entitlement are assigned to the role (if a role was requested).

TIP: You can show less data by using the column filters. For more information, see Filtering.

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