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Identity Manager 9.2.1 - Web Designer Web Portal User Guide

General tips and getting started Managing reports Security keys (WebAuthn) Requests
Setting up and configuring request functions Requesting products Managing the Saved for Later list Pending requests Displaying request history Resubmitting requests Canceling requests Renewing products with limit validity periods Unsubscribing products Displaying requests Undoing approvals Managing request inquiries directed at you Auditing requests Managing escalated requests
Attestation
Managing attestation inquiries directed at you Managing attestations Attestors for attestation cases Displaying attestation history Auditing attestations My attestation cases Managing escalated attestation cases Pending attestations
Compliance Responsibilities
Auditing
Auditing departments Auditing application roles Auditing devices Auditing business roles Auditing identities Auditing cost centers Auditing multi-request resources Auditing multi requestable/unsubscribable resources Auditing resources Auditing software Auditing locations Auditing system roles Auditing system entitlements Auditing assignment resources
Managing task delegations Ownerships Governance administration
Managing departments Managing business roles Managing identities Managing cost centers Managing multi-request resources Managing multi requestable/unsubscribable resources Managing resources Managing locations System entitlements Managing system roles Managing assignment resources
My responsibilities
Specifying keywords for requestable products Managing my departments Managing my application roles Managing my devices Managing my business roles Managing my identities Managing my cost centers Managing my multi-request resources Managing my multi requestable/unsubscribable resources Managing my resources Managing my software applications Managing my locations Managing my system entitlements Managing my system roles Managing my assignment resources
Opening other web applications Managing tickets Discovering your statistics on the home page Appendix: Attestation conditions and approval policies from attestation procedures Appendix: Page and menu descriptions
Information (menu description) My requests (menu description) Profile (menu description) Help (menu description) Request (menu description) Attestation (menu description)
My attestation status (page description) My actions (page description)
Pending attestations (page description)
Pending attestations – Attestation policies (page description) Pending attestations: One Identity Manager application roles (page description) Pending attestations: Departments (page description) Pending attestations: System roles (page description) Pending attestations: Locations (page description) Pending attestations: Business roles (page description) Pending attestations: PAM assets (page description) Pending attestations: PAM user accounts (page description) Pending attestations: Identities (page description) Pending attestations: Cost centers (page description) Pending attestations: User accounts (page description) Pending attestations: System entitlements (page description) Pending attestations: Resources (page description) Pending attestations: Assignment resources (page description) Pending attestation: Multi-request resources (page description) Pending attestations: Software (page description) Pending attestations: Multi requestable/unsubscribable resources (page description) Pending attestations: Devices (page description) Pending attestations – approvals (page description)
Attestation history (page description) Attestation inquiries (page description)
Auditing (page description) Governance administration (page description) Attestation escalation approval (page description)
Compliance (menu description) Responsibilities (menu description)
My responsibilities (page description)
Identities (page description) System entitlements (page description) Business roles (page description) System roles (page description) Departments (page description) Cost centers (page description) Locations (page description) Application roles (page description) Resources (page description) Assignment resources (page description) Multi-request resources (page description) Software (page description) Multi requestable/unsubscribable resources (page description) Devices (page description)
Delegating tasks (page description) Ownerships (page description) Auditing (page description)
Auditing – Departments (page description) Auditing – Application roles (page description) Auditing – Device (page description) Auditing – Business roles (page description) Auditing – Identity details (page description) Auditing – Cost center (page description) Auditing – Multi-request resources (page description) Auditing – Multi requestable/unsubscribable resources (page description) Auditing - Resources (page description) Auditing – Software (page description) Auditing – Locations (page description) Auditing – System roles (page description) Auditing - Assignment resource (page description) Auditing – Active Directory (page description) Auditing – Azure Active Directory (page description) Auditing – Custom target system group (page description) Auditing – Google Workspace (page description) Auditing – Domino (page description) Auditing – LDAP (page description) Auditing – Oracle E-Business Suite (page description) Auditing – Privileged Account Management (page description) Auditing – SAP R/3 (page description) Auditing – Unix (page description)
Governance administration (page description)
Business roles (page description) Identities (page description) Multi-request resources (page description) Multi requestable/unsubscribable resources (page description) Organization (page description) Resources (page description) System entitlements (page description) System roles (page description) Assignment resources (page description)
Tickets (menu description)

Usage – Business role (page description)

To open the Usage – Business role page go to Responsibilities > My Responsibilities > Business Roles > select business role > Usage.

On the Usage – Business role page, you can see the roles and organizations that belong to the identities to which this business role is assigned (see Displaying role memberships of my business roles' members).

The information is displayed as a hierarchical chart, which shows you more about the role inheritance.

The following tables give you an overview of the various features on the Usage – Business role page.

Table 334: Controls
Control Description
Role classes

Use this list of roles and organizations to select what you want to see (see Displaying role memberships of my business roles' members).

More information

Use this button to show the legend that explains the content of the overview (see Displaying role memberships of my business roles' members).

Compliance reports – Business role (page description)

Open the Compliance reports – Business role page by navigating through Responsibilities > My Responsibilities > Business Roles > select business role > Compliance reports.

On the Compliance Reports - Business role page you can:

The information is divided into three parts:

  • Policy violations: Displays all the current policy violations caused by the application role.

  • Compliance rule violations: Shows you all current rule violations of the identities to which the business role is assigned.

    TIP: For more information about resolving rule violations, see Resolving rule violations.

  • Identities: Risk index and authorizations: Displays all identities to which the business role is assigned. Additionally, the number of assigned entitlements and the risk index of these identities are displayed.

To display the information, select the item you want from the View menu.

The following table gives an overview of the content of the Compliance reports – Business role page.

Table 335: Columns

Column

Description

Policy violations

Violating object

Shows you which object caused the rule violation.

Policy

Shows you the policy that was violated.

Status

Shows you the status of the rule policy.

Compliance rule violations

Identity

Shows you the identity that caused the rule violation.

Rule violation

Shows you the violated rule.

Approval state

Shows you how or whether approval is granted to the rule violation.

Risk index (reduced)

Shows the risk index taking mitigating controls into account. A rule’s risk index can be reduced by a significance amount after mitigating controls have been applied.

Mitigating controls are processes that exist outside the One Identity Manager solution and that reduce the risk of violation. For more information, see Compliance – Governance Administration.

Identities: Risk index and entitlements

Identities

Shows you the identity to which this business role is assigned.

Risk index (calculated)

Shows you the identity's calculated risk index.

Assigned permissions

Shows you all the entitlements assigned to this identity.

TIP: You can show less data by using the column filters. For more information, see Filtering.

System roles (page description)

To open the System Roles page go to Responsibilities > My Responsibilities > System Roles.

On the System Roles page, you can:

If you click a system role in the list, a new page opens (see System role overview page (page description)), which contains more information and configuration options for the system role.

The following tables give you an overview of the different functions and content on the System Roles page.

Table 336: Controls

Control

Description

New system role

Opens the New system role page (see New system role (page description)).

Use this button to add a new system role to the system (see Creating your own system roles).

Table 337: Columns

Column

Description

Name

Shows the system role's name.

TIP: You can show less data by using the column filters. For more information, see Filtering.

New system role (page description)

To open the New system Roles page go to Responsibilities > My Responsibilities > System Roles > New system role.

On the New System Role page, you can create a new system role for which you are responsible. Do this by entering the new system role's main data (see Creating your own system roles).

Enter the following main data.

Table 338: System role main data

Property

Description

System role

Enter a full, descriptive name for the system role.

Display name

Enter a name for displaying the system role in the One Identity Manager tools.

Internal product name

Enter a company internal name for the system role.

System role type

Select the role type of the system role.

The system role type specifies which type of company resources make up the system role.

Service item

Click Create a new service item and create a new service item (a product).

If a service item is already assigned, click Change and select a service item.

You cannot use a system role until a service item has been assigned to it.

System role manager

Click Change and select the identity responsible for the system role. This identity can edit the system role's main data and be used as an attestor for system role properties.

If the system role can be requested in the IT Shop, the manager will automatically be a member of the application role for product owners assigned the service item.

Comment

Enter a comment for the system role.

IT shop

Select the check box if the system role can also be requested through the IT Shop. This system role can be requested by identities through the Web Portal and allocated by defined approval processes. The system role can still be assigned directly to identities and hierarchical roles. For more information about IT Shop, see the One Identity Manager IT Shop Administration Guide.

Only use in IT Shop

Select the check box if the system role can only be requested through the IT Shop. This system role can be requested by identities through the Web Portal and allocated by defined approval processes. The system role may not be assigned directly to hierarchical roles.

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