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Identity Manager 8.2.1 - Administration Guide for Connecting to Microsoft Exchange

Managing Microsoft Exchange environments Synchronizing a Microsoft Exchange environment
Setting up initial synchronization with Microsoft Exchange Customizing the synchronization configuration Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization
Basic data for managing a Microsoft Exchange environment Microsoft Exchange structure Microsoft Exchange mailboxes Microsoft Exchange mail users and Microsoft Exchange mail contacts Microsoft Exchange mail-enabled distribution groups Microsoft Exchange dynamic distribution groups Microsoft Exchange mail-enabled public folders Extensions for supporting Exchange hybrid environments Error handling Configuration parameters for managing a Microsoft Exchange environment Default project template for Microsoft Exchange Processing methods of Microsoft Exchange system objects Microsoft Exchange connector settings

Role assignment policies

Policies for role assignments have been implemented to provide users with functions and tasks for managing their mailboxes.

To assign policies to mailboxes

  1. In Manager, select the Active Directory > Exchange system administration > <organization> > Policies > Role assignment policies category.

  2. Select the policy in the result list.

  3. Select the Assign mailboxes task.

  4. In the Add assignments pane, assign mailboxes.

    TIP: In the Remove assignments pane, you can remove assigned mailboxes.

    To remove an assignment

    • Select the mailbox and double-click .

  5. Save the changes.

To display main data of a role assignment policy

  1. In Manager, select the Active Directory > Exchange system administration > <organization> > Policies > Role assignment policies category.

  2. Select the policy in the result list.

  3. Select the Change main data task.

Table 26: Role assignment policy main data
Property Description

Exchange organization

Name of the organization.

Name

Name of the policy.

Administrative description

Administrative description of the policy.

Description

Detail description of the policy.

Default policy

Specifies whether the policy is the default policy.

Outlook Web App mailbox policy

Outlook Web App mailbox policies are implemented for managing access to functions in Outlook Web App.

To assign policies to mailboxes

  1. In Manager, select the Active Directory > Exchange system administration > <organization> > Policies > Outlook Web App mailbox policies category.

  2. Select the policy in the result list.

  3. Select the Assign mailboxes task.

  4. In the Add assignments pane, assign mailboxes.

    TIP: In the Remove assignments pane, you can remove assigned mailboxes.

    To remove an assignment

    • Select the mailbox and double-click .

  5. Save the changes.

To display main data of a role assignment policy

  1. In Manager, select the Active Directory > Exchange system administration > <organization> > Policies > Outlook Web App mailbox policies category.

  2. Select the policy in the result list.

  3. Select the Change main data task.

Address book policies

Address book policies define which mailboxes from the global address list are visible to users. Address book policies allow the provision of customized address books to users.

To assign policies to mailboxes

  1. In Manager, select the Active Directory > Exchange system administration > <organization> > Policies > Address book policies category.

  2. Select the policy in the result list.

  3. Select the Assign mailboxes task.

  4. In the Add assignments pane, assign mailboxes.

    TIP: In the Remove assignments pane, you can remove assigned mailboxes.

    To remove an assignment

    • Select the mailbox and double-click .
  5. Save the changes.

To display an address book policy's main data

  1. In Manager, select the Active Directory > Exchange system administration > <organization> > Policies > Address book policies category.

  2. Select the policy in the result list.

  3. Select the Change main data task.

Table 27: Password policy main data
Property Description

Exchange organization

Name of the organization.

Name

Name of the policy.

Administrative description

Administrative description of the policy.

Microsoft Exchange mailboxes

Mailbox-enabled recipients can send, receive, and save messages. Microsoft Exchange recognizes several mailbox types. The mailbox types listed below are supported in One Identity Manager.

Table 28: Supported mailbox types
Mailbox type Description

User mailbox

User mailboxes are assigned to Active Directory user accounts in a Microsoft Exchange organization.

Equipment mailbox

Equipment mailboxes are resource mailboxes used for planning resources, such as computers or laptops. This mailbox type can only be created for disabled user accounts.

Room mailbox

Room mailboxes are resource mailboxes used for planning meeting locations.

Linked mailbox

Linked mailboxes are assigned to Active Directory user accounts in a trusted domain. This makes the Microsoft Exchange organization available within a domain. Active Directory user accounts in a trusted domain without an Exchange structure can obtain a linked mailbox in this Microsoft Exchange organization. This mailbox type can only be created for disabled user accounts.

Shared mailbox

Shared mailboxes are mailboxes that are used by several users. This mailbox type can only be created for disabled user accounts.

Legacy mailbox

Legacy mailboxes are mailboxes from previous versions of Microsoft Exchange. These mailboxes are loaded into One Identity Manager by synchronization and cannot be edited.

Discovery mailbox

As from Microsoft Exchange Server 2013 onwards, a discovery mail, which is used as target mailbox for searches through eDiscovery in Microsoft Exchange, is created by default. These mailboxes are loaded into One Identity Manager by synchronization and cannot be edited.

Linked room mailbox

Linked room mailbox are used for planning meetings, for example, for conference rooms in Skype for Business. This mailbox type can only be created for disabled user accounts.

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