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Identity Manager 9.2 - Administration Guide for Connecting to Microsoft Exchange

Managing Microsoft Exchange environments Synchronizing a Microsoft Exchange environment
Setting up initial synchronization with Microsoft Exchange Customizing the synchronization configuration Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization Pausing handling of target system specific processes (Offline mode)
Basic data for managing a Microsoft Exchange environment Microsoft Exchange structure Microsoft Exchange mailboxes Microsoft Exchange mail users and Microsoft Exchange mail contacts Microsoft Exchange mail-enabled distribution groups Microsoft Exchange dynamic distribution groups Microsoft Exchange mail-enabled public folders Extensions for supporting Exchange Hybrid environments Error handling Configuration parameters for managing a Microsoft Exchange environment Default project template for Microsoft Exchange Processing methods of Microsoft Exchange system objects Microsoft Exchange connector settings

Storage for Microsoft Exchange mailboxes

Enter the following main data of mailbox retention.

Table 33: Mailbox retention main data
Property Description

Retention policy

Retention policy applying to this mailbox.

Retention hold during this period

Specifies whether retention policy is temporary halted during this period. Set this option if the policy for retention hold needs to be temporarily deferred, for example, during vacation. Specify the time period using the Start date and End date fields.

Start date

Start date on which to stop retention actions.

End date

Date on which to end retention actions.

Litigation hold

Specifies whether mailbox retention is mandatory.

Website for litigation hold

Website or document with more information to keep the user informed, when the Litigation hold option is set. This data is displayed to the user in Outlook.

Comment for litigation hold

Additional comment with more information to keep the user informed, when the Litigation hold option is set. This data is displayed to the user in Outlook.

Single item recovery

Specifies whether single item recovery is enabled.

Related topics

Features for Microsoft Exchange mailboxes

Set up the following features of the mailbox.

Table 34: Mailbox features
Property Description

Outlook Web App enabled

Specifies whether the Microsoft Outlook Web App feature is enabled. Office Outlook Web App allows mailbox access over the web browser.

Mobile access

Specifies whether mobile devices can access the mailbox.

Mobile device mailbox policy

Mailbox policy for mobile email queries. Mailbox policies for mobile devices contain settings that take effect when accessing the Microsoft Exchange organization's data with mobile devices using the Exchange ActiveSync synchronization protocol.

MAPI enabled

Specifies whether MAPI access is enabled. MAPI allows mailbox access through a MAPI client, like Outlook.

POP3 enabled

Specifies whether POP3 access is enabled.

IMAP4 enabled

Specifies whether IMAP4 access is enabled.

Related topics

Booking resources for Microsoft Exchange equipment mailboxes and Microsoft Exchange room mailboxes

You can configure booking and planning of resources for equipment and room mailboxes. Enter the following main data:

Table 35: Main data for booking resources
Property Description

Enable Calendar Attendant

Specifies whether the Resource Booking Attendant is enabled for device mailboxes and room mailboxes so that booking requests can be processed automatically.

Permitted values are:

  • Calender Attendant not enabled: The calendar attendant is not activated.

  • Calender Attendant enabled: The calendar attendant is activated.

  • Resource booking attendant enabled: The resource booking attendant is automatically enabled for mailboxes of type Room.

Reject repeated meeting after max. planning period

Specifies whether booking series can be set up beyond the planning period.

Forward meeting requests

Specifies whether meeting requests are forwarded to the resource mailbox deputy managers. The deputy decides about the meeting request.

Max. booking window [days]

Maximum planning period for meeting request in days.

Max. duration [min]

Maximum time allowed booking the resource.

Max. conflicting instances

Maximum conflicts permitted for meeting series which overlap with other meetings. If the value is exceeded, the series request is denied.

Max. series conflicts [%]

Threshold in percent for the permitted conflicts of meetings series that overlap with other meetings. If this value is exceeded, the series request is denied.

Remove attachments from meeting requests

Specifies whether attachments are deleted from meeting requests.

Remove comments from meeting requests

Specifies whether message text is deleted from meeting requests.

Remove subject from meeting requests

Specifies whether the subject is deleted from meeting requests.

Only retain calendar meetings

Specifies whether elements that do not belong the calendar are deleted.

Add organizer's name to subject

Specifies whether the organizer's name is given in the meeting request's subject field.

Remove "private" flag from accepted meeting

Specifies whether the Private status is deleted from meeting requests.

Mark meeting requests as "Tentative"

Specifies whether meeting requests are marked with Tentative status in the calendar. If this option is disabled, meeting requests are marked with the Free status.

Inform organizer about declined meeting request

Specifies whether the organizer is sent information when a meeting request is declined because of conflicts.

Send additional information about rejected request

Specifies whether additional information is sent in response to a meeting request. Enter the additional information in the Additional information input field.

Additional data

Additional information for responding to meeting requests.

Booking permissions for everyone

Specifies whether meeting requests conforming to policy are automatically approved for all users.

If this option is not set, use Assign booking permissions to specify individual users who can send requests conforming to policy, which are automatically approved.

Booking permissions for everyone

Specifies whether all users can send booking requests that conform to policy.

If this option is not set, use Assign in-policy meeting request permissions to specify individual users who can send requests which are policy non-conform.

Out-of-policy request permissions for everyone

Specifies whether all user can send meeting requests that do not conform to policy. These requests are decided by the mailbox deputy.

If this option is not set, use Assign out-of-policy meeting request permission to specify individual users who can send requests which are policy non-conform.

Allow conflicts

Specifies whether conflicting meeting requests are allowed.

Allow reoccurring requests

Specifies whether a series of meetings is allowed.

Request only possible during working hours

Specifies whether the resource can be booked during working hours or outside them, as well.

Resource capacity

Resource capacity, for example, the number of seats in a meeting room.

Related topics

Adjusting receive restrictions for Microsoft Exchange mailboxes

NOTE: The Assign mail acceptance and Assign mail rejection assignments are mutually exclusive. You can specify whether to accept or deny the recipient's message.

To customize mail acceptance for mailboxes

  1. In the Manager, select the Active Directory > Mailboxes category.

  2. Select a mailbox in the result list.

  3. Select the Assign mail acceptance task to specify recipients whose messages are accepted.

    - OR -

    Select the Assign mail rejection task to specify recipients whose messages are rejected.

  4. Select the table containing the recipient from the menu at the top of the form. You have the following options:

    • Mail-enabled distribution groups

    • Dynamic distribution groups

    • Mailboxes

    • Mail users

    • Mail contacts

  5. In the Add assignments pane, assign recipients.

    TIP: In the Remove assignments pane, you can remove assigned recipients.

    To remove an assignment

    • Select the recipient and double-click .

  6. Save the changes.

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