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Active Roles 8.1.4 - Web Interface User Guide

Getting Started Web Interface Basics Performing Management Tasks
Managing your personal account Managing Active Directory objects Running an automation workflow Managing temporal group memberships Managing Azure AD, Microsoft 365, and Exchange Online objects
Managing cloud-only Azure contacts Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names Microsoft 365 roles management for hybrid environment users
Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Viewing or modifying the Exchange Online properties of a remote mailbox Managing room mailboxes Managing cloud-only shared mailboxes Deleting or changing the remote mailbox of an on-premises user
Managing AD LDS data Managing computer resources Restoring deleted objects
Using Approval workflows Glossary

Viewing Azure membership

To view the Azure membership details of an cloud-only Azure user, you can use the Active Roles Web Interface.

Viewing cloud-only Azure user membership details

  1. On the Active Roles Web Interface navigation bar, click Directory Management.

  2. On the Views tab in the Browse pane, click Azure > <Azure tenant> > Azure Users.

    The Azure Users page is displayed and lists the Azure users that are available in Azure.

  3. In the Command pane, click Azure member of.

    You can view the Azure group to which the cloud-only Azure user is associated.

Viewing Change History and User Activity

To view the Change History and User Activity for a cloud-only Azure user, you can use the Active Roles Web Interface.

To view the Change History and User Activity of a cloud-only Azure user

  1. On the Active Roles Web Interface navigation bar, click Directory Management.

  2. On the Views tab in the Browse pane, click Azure > <Azure tenant> > Azure Users.

    The Azure Users page is displayed and lists the Azure users that are available in Azure.

  3. To view the history, select the Azure user.

  4. In the Command pane, click Change History or User Activity.

    Selecting Change History displays the information on changes that were made to the user through Active Roles.

Deleting an Azure user account

To delete an Azure user , you can use the Active Roles Web Interface.

To delete an Azure user account

  1. On the Active Roles Web Interface navigation bar, click Directory Management.

  2. On the Views tab in the Browse pane, click Azure > <Azure tenant> > Azure Users.

    The Azure Users page is displayed and lists the Azure users that are available in Azure.

  3. Select the Azure user that you want to delete.

  4. In the Command pane, click Delete.

    A message prompts you to confirm the action.

  5. Click Yes to continue.

    The Azure user that are selected are deleted.

Managing cloud-only Azure guest users

You can invite (or re-invite), modify and remove cloud-only Azure guest users in the Azure AD of your organization with the Active Roles Web Interface.

An Azure guest user is a type of cloud-only Azure user that is not part of the organization domain for which you configure it.

When you create a new cloud-only Azure user for your organization, you must:

  1. Specify a User Principal Name (UPN) and password for the Azure user.

  2. Select the organization domain where the Azure user will be located within the Azure tenant.

However, when you create an Azure guest user, no domains are assigned to the user within the Azure tenant. Instead, the procedure has the following main steps:

  1. You specify the basic permissions of the guest user, along with an email address to which Active Roles will send an invitation.

  2. Using the link in the invitation email, the guest user can gain the configured access with their account upon joining the organization.

  3. Once the guest accepted the invitation, you can assign additional permissions (like roles, licenses, storage space, and so on) to the user, similarly to a regular cloud-only Azure user.

NOTE: Active Roles does not restrict the type of permissions that you can assign to Azure guest users. However, for security reasons, One Identity recommends that you assign only the rights and resources to guest users that external contractors typically receive in your organization.

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